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Sharpening the Saw. How to make your board more effective. Carol Cimino, SSJ, Ed.D. Understanding purpose of the board Understanding impermissible areas Understanding relationships/authority. Problematic meetings Committee work Record-keeping Focus on planning

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sharpening the saw

Sharpening the Saw

How to make your board more effective

Carol Cimino, SSJ, Ed.D

some pitfalls
Understanding purpose of the board

Understanding impermissible areas

Understanding relationships/authority

Problematic meetings

Committee work

Record-keeping

Focus on planning

Decision-making, trust, confidentiality

Nature of membership

Some pitfalls
purpose of the board
Purpose of the Board
  • Support the administrator
  • Develop and defend policy
  • Ensure school development
  • Develop and monitor the school budget
  • Strategic planning
  • Ensure nature/mission of the school
impermissible areas
Impermissible Areas
  • Grievances
  • Hiring/Firing(except trustees)
  • Supervision
  • Curriculum design
  • Designation of instructional materials
  • Discipline
  • Negotiating Contracts(except for trustees)
relationships
Relationships
  • Administrator
  • Pastor or church authority
  • Parents’ organization
  • Other supportive ancillary groups
problematic meetings
Problematic meetings
  • Lack of focus, agenda
  • Punctuality
  • Preparation
  • Focus
  • Committee work
committee work
Committee Work
  • Nature/ purpose of committees
  • Committee work
  • Committee membership
  • Committee meetings
  • Standing committees:
    • Finance
    • Development
    • Buildings and Grounds
    • Student Life
    • Membership
record keeping
Record-keeping
  • Importance of accurate records
  • Records:
    • Agenda
    • Minutes
    • Policies, regulations
    • Strategic plans
    • Annual report
    • Accreditations
    • Other

Board meeting minutes

policies regulations
Policies/Regulations
  • Policies: from the board
  • Regulations/Procedures: from the administrator
  • Policy: broad guide for discretionary action
  • Regulation: how the policy gets carried out
  • Procedure on recommendation, approval, promulgation, start date, publication.
what policies
What policies?
  • Admission, graduation, grading, suspension, expulsion.
  • Tuition, fees, responsibility to pay
  • Use of internet, computers, licensing
  • Sexual harassment, alcohol, weapons
  • Use of building, safety
  • Privacy, accession of records
what to avoid
What to avoid...
  • Cornering the administrator
  • Countering law, statute, diocesan directive
  • “Zero tolerance”
  • Non-age specific
  • Unenforceable
  • Not related to educational purpose
  • No start date
focus on planning
Focus on Planning
  • Long-range strategic plan
  • Annual goals, objectives
  • Quarterly review
  • Annual retreat
  • Evaluation of effectiveness
decision making trust confidentiality
Decision-making, trust, confidentiality
  • Consensus, rather than vote
  • Avoid “parking lot meetings”
  • Importance of confidentiality
  • Sticking with decisions, defending policy
nature of membership
Nature of membership
  • Related to mission of the institution
  • Who may not serve
  • Importance of commitment
  • Recognition, thanks
  • Selection rather than election
final thoughts
Final thoughts:
  • Do a good job orienting new members
  • Make sure committees are working
  • Clarify policy and procedure
  • Write things down
  • Select, rather than elect
  • Watch meetings for productivity
  • Gear everything toward the mission
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