Post devolution a Procurement Supervisory Board established on behalf of the Scottish Public Sector.... 2000

3. Key recommendation... A cross-sectoral eProcurement solution for the Scottish Public Sector Central funding provided to initiate the ‘managed service’ 2002 competition conducted and a 7 year contract awarded to Cap Gemini and Elcom (Pecos)

4. Scotland has approximately the same population as the East Midlands. Local Government: - No. of Unitary Authorities 32 Health: - No. of Health Trusts 16 Central Government: - Scottish Executive, Executive Agencies 13 Non Departmental Public Bodies 45 Block expenditure: - £23 billion Health: - £7 billion (£1.4 billion goods & services) Local Government: - £12 billion (£x billion goods & services) Central Government: - £4 billion (£1.2 billion goods & services)

5. Managed service solution available to all Scottish Public Sector Organisations. Annual management fee. Join up fee and annual charge. A Scoping and Readiness Assessment is conducted by CG. In effect, a business case. A web based hosted e-procurement solution – PECOS (Elcom) Managed service provider – Cap Gemini Benefits: - Single platform On line purchase ordering Electronic catalogues Reverse auctions Punch out cXML Electronic forms

6. First purchase order placed by Highland Council....July 2002 Customers who are now live with the eProcurement Scotland service... Local Government: - Highland Council, West Lothian Council, East Lothian Council, Renfrewshire Council, Argyle & Bute, North Ayrshire, rolling out to others Health: - HNS Highland, NHS Tayside, NHS Forth Valley, NHS Lanarkshire, Scottish Ambulance Service (have now completed their roll out of eProcurement), Scottish Blood Transfusion Service, Scottish Healthcare Supplies Health have now signed up en-masse to eProcurement Scotland Two year roll-out to the 16 Trusts

7. Central Government... Scottish Executive now live (all 8 core Departments) Roll-out to 11 Executive Agencies and 19 NDPBs General Registers Office, Her Majesty’s Inspectorate of Education, Scottish Fisheries Protection Agency, Scottish Police College, Scottish Drugs Enforcement Agency etc

8. eProcurement Scotland internationally recognised as ‘state of the art’ European Commission's report ‘State of the Art’ eProcurement Good Practice....29 June 2004 (IDA) Specific mention on approach and methodology for Supplier Adoption Sponsorship approach whereby a primary adopter connects the supplier. Other customers can then connect in an easier manner. West Lothian Council: - Punch-out / cXML with Dell, October 2002 Scottish Executive: - Pnch-out / cXML with Vodafone, December 2002

9. Supplier Adoption (e-enablement of suppliers) Have a national Supplier Database detailing status of suppliers within the 5 step process Suppliers categorised into 3 groups: - ‘Advanced Option Suppliers’ 20 cXML / Punch-out ‘Electronic Catalogue Suppliers’ 200 ‘Bulk Load Suppliers’ 4,000 Challenge to take suppliers up the learning curve through a building block approach Post connection analysis / development documentation available

10. Understanding of Purchase to Pay processes underpins the success of e-Procurement Payment Options: - Embedded p-cards (Virtual p-cards) high volume / low value Self billing Consolidated invoices ADI / EDI Closing the loop and having true eProcurement / e-Commerce Innovative / ground breaking work on virtual p-cards recognised by VISA... Case Study presently being produced. Extremely low purchase to pay process costs achieved through combining e-Proc and p-cards

11. All Supplier Adoption Methodologies and processes documented. Guidance produced on electronic catalogues for suppliers. Catalogue Management Tool Provider: - Requio Standard format for all electronic catalogues. Simple and Easy to use guidance will be put onto the eProcurement Scotland portal in 3 weeks time

12. Highlands and Islands Enterprise have now joined. Will be working with HIE to develop SME’s (e-enable). A number of successes; George Anderson (grocer, Musselburgh) now e-enabled with an electronic catalogue

13. Now moved from run of the mill e-procurable commodities to other areas: - ‘Utilities’, ‘Consultancy’, ‘Bookings for temporary staff’ – electronic forms Most successful NATIONAL e-Procurement Programme in Europe if not the world. ...being visited by the Australian Government today. website for more information... www.eprocurementscotland.com