Limited Document Request Process (DTIC Form 55)
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Limited Document Request Process (DTIC Form 55) April 9, 2008 Ms. Gerri Skeen. Limited Document Request Process. Ms. Gerri Skeen Registration & Certification Assistant Defense Technical Information Center Ms. Dawn Jackson Facility Security Officer

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Limited document request process dtic form 55

Limited Document Request Process

  • Ms. Gerri Skeen

    Registration & Certification Assistant

    Defense Technical Information Center

  • Ms. Dawn Jackson

    Facility Security Officer

    Air Force Research Laboratory

  • Ms. Patricia McWilliams

    Scientific & Technical Information Manager

    Air Force Materiel Command


Limited document request process dtic form 55

Purpose

  • Inform DTIC’s user community of the Limited

  • Document request process (DTIC Form 55) and

  • the major advantages of using the automated

  • process

  • Provide information regarding the role of the

  • releasing agencies


Limited document request process dtic form 55

Agenda

  • Submitting Limited Document Requests

  • Processing Limited Document Requests

  • Advantages to Our Customers

  • How to Contact Us

  • Releasing Agencies

  • Summary


Limited document request process dtic form 55

When Is a Limited Document

Request Required?

When the requestor’s access does not fall within the limitation of the distribution statements.

Examples:

B – U.S. Government Only

C – U.S. Government and their Contractors

D – DoD and U.S. DoD Contractors Only

E – DoD Only

F – Further dissemination only as directed


Limited document request process dtic form 55

How to Submit a

Limited Document Request

  • URL for the hard copy (DTIC Form 55)

  • http://www.dtic.mil/dtic/forms/Form55.pdf

  • Submit to:

  • Fax: 703-767-9459

  • Mail: DTIC-BC

  • 8725 John J. Kingman Rd, Ste 0944

  • Fort Belvoir, VA 22060-6218


Limited document request process dtic form 55

DTIC Form 55

DTIC Control Number

User Information

Releasing Agency Decision


Limited document request process dtic form 55

Automated Form 55

Submitting an automated document request

http://www.dtic.mil/dtic/forms/usr_form55.html






Limited document request process dtic form 55

Advantages of the

Automated Process

  • Less time to complete the request form

  • Email receipt of confirmation number and AD number

  • Request delivered to the releasing agency via email

  • Confirmation if the releasing agency email address

  • is incorrect


Limited document request process dtic form 55

Steps for Processing Limited

Document Requests

  • Pre-validate all incoming requests

  • Retrieve citation

  • Forward request to releasing agency

  • Send follow-ups

  • Process approved requests

  • Inform user of disapproved and cancelled requests

  • Conduct status checks


Limited document request process dtic form 55

How to Contact Us

DTIC’s Limited Document Request Section

703-767-8271

DTICform55@dtic.mil


Limited document request process dtic form 55

Summary

  • Purpose

  • Submitting Limited Document Requests

  • Processing Limited Document Requests

  • Advantages to Our Customers

  • How to Contact Us


Releasing official
Releasing Official

Ms. Dawn Jackson

Facility Security Officer

Air Force Research Laboratory

Eglin AFB, FL


Eglin afb s form 55 process

Eglin AFB’s Form 55 Process

Dawn Jackson

Info. Specialist/FSO

AFRL/RW Technical Library


Agenda
Agenda

The Who, What and Where

Incoming Requests

Get Ready… Get Set… Search

It Always Helps To Make Friends

Our Stats

A Few Examples

Summary

19


Welcome to eglin
Welcome to Eglin

Where we are

20


Welcome to eglin1
Welcome to Eglin

Who we are (Team Eglin)

21


Welcome to eglin2
Welcome to Eglin

Our library’s mission and purpose

22


Hi i m a form 55
Hi! I’m a Form 55.

Somebody out there wants a report that was written on your base.

I’ve been sent here to collect the signature from the releasing authority – can you point me in the right direction?

~~We have to figure out where to send this little guy~~

23


Starting with the charts
Starting with the charts

We start with internal org charts.

24


Friends in high places
Friends in High Places

Network ~ network ~ network!

25




A few good examples
A Few Good Examples

  • ~~Funny stories and lessons learned~~

  • Zach Stolp - AFRL/RWMW

  • Wayne Richards – AFRL/RWME

  • Ron Hunt – AFRL/RWA

28


Summary
Summary

  • Network and make friends - you never know who can champion your cause.

  • Org charts are great! Make ‘em.

  • Be encouraged to do a little leg work on your

  • own. It can net fast results!

  • Remember why we do all this –

  • our efforts directly benefit the Warfighter.

29


Limited document request process dtic form 55

Thanks for your interest in this topic!

Questions?

Dawn Jackson – IS/FSO

AFRL Tech Library – Eglin AFB, FL

dawn.jackson@eglin.af.mil

850-882-3212 or DSN 872-3212

30


Limited document request process dtic form 55

Releasing Official

Ms. Patricia McWilliams

Scientific & Technical Information Manager

Air Force Materiel Command

Wright-Patterson AFB, OH


Form 55s in afmc

Air Force Materiel Command

Form 55s in AFMC

Pat McWilliams

HQ AFMC/A6O

9 April 08

Integrity  Service  Excellence


Purpose
Purpose

To provide Information to DTIC users as to how AFMC handles the Form 55 process


Overview
Overview

  • AFMC is …

  • What this means for you

  • Documents we release

  • AFMC works as a team

  • Recommendations


Afmc is
AFMC is…

  • Mission Deliver war-winning ... - Technology   -  Acquisition      - Test        -  Sustainment            ... expeditionary capabilities to the warfighter 


Afmc is1
AFMC is…

Goals

  • Develop and transition technology to maintain air, space and information dominance.

  • Develop, field and sustain war-winning expeditionary capabilities on time, on cost.

    (There are more goals, but they do not relate to our document release)

    Products

  • Research as research summaries, technical reports, etc.


Afmc is2
AFMC is…

  • Organization

    • AFMC headquarters is a major unit located at Wright-Patterson AFB, Ohio.

      • 10 AFMC host bases

        • Arnold AFB, Tenn.; Brooks City-Base, Texas; Edwards AFB, Calif.; Eglin AFB, Fla.; Hanscom AFB, Mass.; Hill AFB, Utah; Kirtland AFB, N.M.; Robins AFB, Ga.; Tinker AFB, Okla.; and Wright-Patterson AFB, Ohio.

      • associate units on several non-AFMC bases.

  • History

    • a World War I experimental engineering facility - functions of research and development and logistics were operated separately during World War II

    • reunited for several years in the late 1940s under Air Materiel Command

    • Split and then reunited in 1961 as AFLC and AFSC

    • United again in 1991 as AFMC


What this means to you
What this means to you

  • Many places to look

    • In the AF and in the other services

    • Missions are traded over the years

    • And, the AF is a new Service

  • We have a lot of different document types

    • Releases for DTIC and beyond

    • AFMC has over 40 STINFO document types to release, each with a different release procedure

    • Typically for HQ AFMC Form 55 requests are for older documents


Limited document request process dtic form 55

Documents that We Release

Engineering works

Engineering data

Engineering drawings

Engineering lists

Specs and standards

Performance specs

Drawings

Photographs

Manufacturing process

Scientific informationDevelopmental information

Design data

Design specifications

Research data

Preliminary research reports

Operational research

Research planning documents

Technical reports

Technical memoranda

Technical data

Process sheets

Procurement information

Operations manuals

Munitions information

Military supply data

Equipment use reports

Modernization plans

War fighting plans

Defense technical area plans

Technical Orders (TO)

Manuals

TO supplements

Software documentation

Computer printouts

Working papers

Support information

Maintenance guides

Repair instructions

Overhaul material

Experimental information

Research tests

Technical evaluations

Production tests

Studies and analysis


Afmc works as a team
AFMC Works as a Team

  • To Release Documents by a Form 55

    • Determine if document is older than 1962

    • If earlier than 1962

      • We have a legally approved letter on file that allows the AFMC STINFO Office to receive the Form 55 from DTIC

      • STINFO Officer analyzes listed office

        • STINFO works with the History Office, PA, etc.

        • If still open, document goes to that office, that office completes the Form 55

        • If the designated owner no longer exists

          • Find related office – anywhere in AFMC or other command or service

          • Find scientist or engineer who knows technology

          • If other command or service, return Form 55 to DTIC with recommendation

        • History Office helps with “hard to find”

    • If newer, DTIC sends Form 55 to the appropriate office or calls the AFMC STINFO Office


Afmc works as a team1
AFMC Works as a Team

  • History Office helps with “hard to find”

    • If no available office, the History Office finds the best available scientist

    • Determine distribution statement

    • If document should become “A”

      • Document sent to PA

      • PA might send for Policy and security review

      • If document becomes “A”, document is stamped with the Case Number, the date determined and the reviewers initials

    • Document returned to STINFO Office via the History Office

      • STINFO Office notifies DTIC, etc. of distribution statement changes and forwards the completed Form 55


Recommendations
Recommendations

  • Get a team that can get a decision

  • Notify all applicable offices of decision

  • Return Form 55 to DTIC



Contact information
Contact Information

Ms. Gerri Skeen

Defense Technical Information Center

703-767-8187

gskeen@dtic.mil

Ms. Dawn Jackson

Air Force Research Laboratory

850-882-3212

dawn.jackson@eglin.af.mil

Ms. Patricia McWilliams

Air Force Materiel Command

937-257-1904

patricia.mcwilliams@wpafb.af.mil