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Introduction to Screen Presentations CO110E Bryn Jones UNDA 2000 Part 3 How to do Screen Presentations Making a presentation in Powerpoint Note: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in.

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Bryn Jones UNDA 2000

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bryn jones unda 2000

Introduction to Screen Presentations CO110E

Bryn Jones



Part 3How to do Screen Presentations

making a presentation in powerpoint
Making a presentation in Powerpoint
  • Note: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in.
  • It is not possible to cover every alternative but a little bit of exploring in menus should find you what you want. Use the Help menu.
  • The part that varies most between versions is the control of animations.
making a presentation in powerpoint3
Making a presentation in Powerpoint

There are numerous ways of producing a

presentation in Powerpoint.

You can:

  • design each slide individually
  • convert a Word outline document to a slide show
  • use Auto-content wizard to structure the content
  • use Format..Apply Design or Format ..Slide design to create the layout
  • copy someone else’s design or a corporate style.
  • use a master slide
bringing your text into powerpoint
Bringing your text into Powerpoint
  • Once your text outline is finished bring it into Powerpoint either:
  • From within Word choose File - Send To - Powerpoint or
  • From within Powerpoint choose Insert -Slides from Outline
powerpoint offers 5 views
Powerpoint offers 5 views

Powerpoint offers 5 ways of looking at a presentation, they are (from the left):

  • Individual Slide view (editable)
  • Outline view(text only)
  • Slide sorter view(to arrange and add effects)
  • Notes page view(for preparing handouts)
  • Slide show view(to try out your presentation)
  • These are selected at the bottom left of the screen.
  • More recent versions of Powerpoint also have a multi pane view.
getting started
Getting started
  • Look at this presentation in all the views and modify it.
  • If you save it use Save as and a different name.
  • Explore the Format … Apply design (or Format.. Slide design) command
  • Try “Make-overs” on this presentation using the same text.
  • Experiment until you understand these ideas.
the look
The Look

When you have Applied a Slide Design (Format menu)

and Inserted your text (Insert Slides from Outline):

  • Choose Slide Show mode to see the results full screen.
  • You can modify the “Look” step by step using items in the Format menu.
  • Many of the menus are similar to Word.
master slide
Master Slide
  • You can modify the look on all slides at once by using the Master option in the View menu.
  • Any changes you make will affect ALL slides. It does not always work as you might want it to.
  • You can change fonts, sizes, colours, backgrounds by using commands in the Format menu.
  • You can insert Headers, Footers, Logos and Graphics that will appear on all slides.
  • The Title Master only affects the Title slide.
inserting graphics
Inserting Graphics
  • Graphics can be inserted by using Insert - Picture - Clip Art from the Insert menu
  • Or Insert - Picture - From File if you want to add your own graphics or photos
  • Graphics can be resized and dragged around just like in Word or double click them to bring up their properties.
  • A graphic on the Master Slide will appear on all slides.
  • You can also insert Word Art, Charts AND Objects in the same way.
special effects
Special Effects
  • The two most common effects are Transitions and Builds.
  • Transitions control how one slide changes into the next.
  • Builds control the way each text point or graphic object is added to a slide. Builds are called Animations in the most recent versions of Powerpoint.
special effects11
Special Effects
  • Transitions are selected individually using Slide Show - Slide Transition.
  • This can also be done in slide sorter view with the added advantage that multiple slides or all slides can be set at once to the same transition.
  • To see a variety of Transitions in action you can choose Random Effects.
  • Use Shift - Click to select more than one slide and Edit - Select All to select all of them
  • Normal Builds or Animations work in a similar way using Slide Show - Animations (then choose an option) in the normal view or the Slide Sorter view.
  • Custom animations are dealt with later under the heading of Scripting.
further effects
Further Effects

The latest versions of Powerpoint have extra effects such as:

  • Custom Animation
  • Embedded Sound
  • Embedded Video.
  • We will look at these later
  • But don’t drive your audience to distraction (or destruction)