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Getting it right for every child. Andrew Keir: GIRFEC/eCare Programme, Requirements Manager, Scottish Government. Introduction. 3 Workshops. Learning experience for everybody. Throughout the day presentations and discussion groups. Practice leading to systems Homework.

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Getting it right for every child

Getting it right for every child

Andrew Keir: GIRFEC/eCare Programme, Requirements Manager, Scottish Government


  • 3 Workshops.

  • Learning experience for everybody.

  • Throughout the day presentations and discussion groups.

  • Practice leading to systems

  • Homework

This abstract ink on canvas painting is entitled “together we are stronger”. It speaks of the importance of not just the parents but the family and the community as a whole helping to bring up a child. From the time that the child is a baby the family and the community should come together in oneness to raise the child so that the child can grow up to be a pillar of society. In so doing everyone benefits and the community is strengthened.

Getting it right for every child1

Getting it right for every child

Lorraine Spalding: Communications adviser, GIRFEC Team,

Scottish Government

Getting it right for every child information sharing workshops

Getting it right for every childInformation Sharing Workshops

Shared knowledge and understanding

What is girfec
What is GIRFEC ?

  • Getting it right for every child is a way of working which focuses on improving outcomes for all children by placing the child at the centre of thinking, planning and action

  • It affects all services that impact on children (i.e. adult services working with parents/ carers)

  • It builds from universal services: moving from crisis intervention to early intervention

  • GIRFEC streamlines processes and uses IT to support best practice on information sharing

How implement nationally
How implement nationally?


    • Learning together, co-operating, children at the centre


    • Streamlining, simplifying, improving effectiveness


    • Appropriate, proportionate and timely help, shared materials, tools, protocols

The girfec approach comprises
The GIRFEC approach comprises:

  • Core components (see no 10 in the Guide)

  • Principles and values

  • Common understanding

  • Shared language

  • Practice model (needs and strengths)

  • Well-being and well becoming

Elements of the girfec practice model
Elements of the GIRFEC practice model

  • My World Triangle

  • Well-being wheel

  • Resilience matrix

Resilience matrix
Resilience Matrix

Adapted from Daniel, B., Wassell, S. and Gilligan, R. (1999) Child Development for Child Care and Protection Workers, Jessica Kingsley Publishers Ltd., London and Philadelphia and Daniel, B. and Wassell, S. (2002) Assessing and Promoting Resilience in Vulnerable Children, Jessica Kingsley Publishers Ltd., London and Philadelphia. Published by kind permission of the authors and Jessica Kingsley Publishers Ltd., London and Philadelphia.

Planning action and review
Planning, action and review

  • Use the well-being indicators to plan, take action and review.

  • Where necessary develop a plan that incorporates all elements of involvement to meet a child’s needs.

  • When two or more agencies are involved, action coordinated by a Lead Professional.

  • Review the outcome of the plan with the child, young person and family.

Information sharing in context

Andrew Keir: GIRFEC/eCare Programme, Requirements Manager,

Scottish Government

For scotland s children
For Scotland’s children

  • The report included a six point action plan which outlined the way forward in terms of integrating children’s services, including the sharing of information.

  • Those leading children's services must ensure that all children have access to the universal services of health and education. In most areas this will simply require effective mechanisms for information sharing between agencies. In some areas though, predominantly the cities, with more transient populations, careful consideration should be given to active methods of identifying and maintaining contact with all families.

Everyone s job to make sure i m alright
Everyone's job to make sure I’m alright

  • Recommended the development of linked computer-based information systems including a single integrated assessment, planning and review report framework for children in need.

  • Cumulatively, such developments (sharing information through electronic means) hold out great advantages for improving child protection:

  • • rationalising a number of different records and enabling all agencies to contribute relevant information;

  • • ensuring professionals working to protect children have access to information such as vulnerability factors relevant to their decisions;

  • • prioritising shared identification and assessment of need, plans for action and the intended outcomes for the child;

  • • pooling and making information quickly and readily available to all agencies, so tha they can respond quickly to changes in needs and circumstances;

Framework for Standard -Standard 4 states that “agencies and professionals [should] share information about children where this necessary to protect them”

Preventing Offending by Young People A Framework for Action (2008) – ‘Ensure that all our systems are more effective in sharing information to support identification and intervention for young people at risk.’

National domestic abuse delivery plan for children and young people 2008
National Domestic Abuse Delivery Plan for Children and Young People (2008)

  • Priority Area 2 - Develop a universal, systematic approach to information gathering and decision making that will place children’s needs and wishes at the heart of agencies’ response to domestic abuse.

  • the Pathfinder is supporting the development of information-sharing protocols and procedures across all agencies, including the police, education, health, the voluntary sector and Children’s Reporters to streamline communication and the decision-making process. To achieve this, each Pathfinder is drawing on local resources as well as identifying technological solutions to assist agencies to gain skills and develop capacity to work in this new multi-agency context.

Proposals for action 2005
Proposals for Action 2005 People (2008)

  • ‘Where more than one agency has to work with another in a structured way to help the child, key bits of this information should be shared to make sure that the help proposed is right for the child.The child’s or young person’s record is the place where this information should be brought together and shared where appropriate. Whoever is involved with the child can see what relevant information is available and can make a more informed decision about what action is really needed to help the child’.[1]

  • [1]Getting it right for every child Overview: General Information and Responses to Questions

Girfec ecare information sharing in context
GIRFEC/eCare (information sharing in context) People (2008)

GIRFEC Core Components

10 - The capacity to share demographic, assessment, and planning information electronically within and across agency boundaries through the national eCare programme where appropriate

Ecare background
eCare background People (2008)

eCare is a set of standards, services, frameworks and technologies designed to support the provision of more integrated care to the citizens of Scotland

eCare is a multi-year programme with current capabilities and future plans and goals

eCare has predominantly been driven by the areas of Single Shared Assessment and Child Protection Messaging

eCare is additionally now supporting the transition of Getting It Right For Every Child (GIRFEC) policy into practice and supporting the development of GIRFEC implementation

The girfec practice model1
The GIRFEC Practice Model People (2008)

Work stream 2 (CVSR and Plan)

Work stream 1 (i2)

Vision analysis
Vision Analysis People (2008)

Functional Scope in 2 main workstreams:

I – “Point to Point”. Allows practitioners to coordinate and collect appropriate information from other sources in order to facilitate better decision making.

II – “Case Management”. Supports coordinated multi-agency working through the management of shared case records, such as the Child’s Virtual Shared Record.

What does supporting girfec involve some initial thoughts
What does supporting GIRFEC involve? (some initial thoughts) People (2008)

GIRFEC introduces some new concepts and requirements into the eCare domain

The concept of “spectrum of need” and early intervention

The concept that the practitioner controls “who sees what” and “how the recipient can use it”

The need for highly controlled contribution and access to shared data around the child (Child’s Virtual Shared Record & Plan) based on a “Case Management” model

The concept of more targeted communication

Allows practitioners to get in touch & identify who’s involved

Provides controlled access to limited information

Workshops People (2008)

Practice considerations using the practice model
Practice considerations People (2008)(Using the practice model)

  • Describe the range of circumstances you would consider sharing information or would need information to meet a child’s needs and enhance their well-being? ?

  • At what points in your consideration of this child’s needs do you think you would you share with or seek info from others, and with whom?

  • What information do you need against the specific circumstances in question 1?

  • How would you like the information provided to you?

Kirsty brown age 4
Kirsty Brown – age 4 People (2008)

Kirsty and her mother Fiona Brown have recently arrived in the area.

Kirsty has been attending the Nursery for 3 weeks.

  • Miss Brown brushes off these concerns and refuses to accept any advice we give her

  • She has said that she moved from Othershire but can’t remember the name of her Health Visitor or G.P. She has not registered with a G.P in this area.

  • She does say that we can contact whoever we like but would not provide us with any details.

  • We would like to offer support but would like any information to help us.

Trevor white age 4
Trevor White – age 4 any advice we give her

  • Trevor lives with father but stays overnight with his mother one weekend every month. During this weekend visit he tells his mother that his father has kicked him in the leg, punched him on the arm and held him roughly around the neck.

  • Mrs White notices bruising on his arm and legs and takes Trevor to the local SW dept.

  • Mrs White does not know which nursery Trevor attends or who the HV is.

Jimmy aged 10
Jimmy aged 10 any advice we give her

  • Police were called to the house the previous week because of a domestic incident involving the parents. Jimmy was in bed at the time but police were concerned that the conditions in the house were very poor and seemed chaotic.

  • Jimmy is in primary 6 and has recently become somewhat disruptive. School would like to be able to support Jimmy better.

Practice considerations interactive
Practice considerations (Interactive) any advice we give her

  • Scenario x3

  • 1. What are the issues for your agency in this scenario?

  • 2. Practice – What would happen now from your agencies perspective?

  • 3. Practice –What information would you share?

  • 4. Practice – What process would you use to share it?

  • 5. Practice – When would you share and with who?

  • 6. Practice – What would you need to be shared with you by others ?

  • 7. Practice – What needs to happen now?

  • 8. Practice – What processes or systems are used?

Development considerations information sharing solution

Development considerations (information sharing solution) any advice we give her

  • Andrew Keir: GIRFEC/eCare Programme, Requirements Manager,

  • Scottish Government

Challenges any advice we give her

Different technology choices (and solutions) and complex landscape.

Different Practice priorities.

Competing policy priorities.

Different understanding of Data and privacy principles. Impacts on technology framework and models

Understanding of GIRFEC

Language and understanding.

Adam ingram minister for children and early years
Adam Ingram, any advice we give herMinister for Children and Early Years

Agencies are rightly and legally protective of the information that they hold and disseminate about our children. Like many, I have concerns about centralising that amount of information in one place, given that we know how good Government is at not holding on to information. There must also be no room for an arbitrary "information is (my) power" attitude to disseminating information. We need to be careful to ensure that that is clear. Hugh O’Donnell (Lib Dem)

Adam Ingram, I reassure Hugh O'Donnell that the approach in Scotland is not to create a central database. Information will be held and controlled by agencies and data will be brought together only when required. We are not going down the road that has been taken in England. There will have to be justification for access to information, and databases will not be open to being searched without there being a clear reason for doing so. Debate in Parliament 4th September 2008

Privacy and confidentially rights etc
Privacy and confidentially, rights etc any advice we give her

  • Joseph Rowntree Foundation – Database State (2009), ‘Britain is out of line with other developed countries, where records on sensitive matters like healthcare and social services are held locally. In Britain, data is increasingly centralised, and shared between health and social services, the police, schools, local government and the taxman.’

  • A quarter of the public-sector databases reviewed are almost certainly illegal under human rights or data protection law; they should be scrapped or substantially redesigned. More than half have significant problems with privacy or effectiveness and could fall foul of a legal challenge. ………. Fewer than 15% of the public databases assessed in this report are effective, proportionate and necessary, with a proper legal basis for any privacy intrusions. Even so, some of them still have operational problems. red Contactpoint and eCaf (the system collects far too much data, much of it subjective, on dubious legal grounds. The data are also too widely disseminated and likely to lead to stigmatisation of young people.)

Article 29 data protection working party 2009
Article 29 Data Protection Working Party (2009) any advice we give her

The core legal principle is that of the best interest of the child

The principle of best interest requires a proper appreciation of the position of the child. This involves recognising two things.

First, a child’s immaturity makes them vulnerable, and this must be compensated by adequate protection and care.

Second, the child’s right to development can only be properly enjoyed with the assistance or protection of other entities and/or people

Email any advice we give her

Threats to patient privacy (including unauthorised interception of unencrypted emails, receipt or retrieval of emails by unauthorised people, inappropriate physical security measures) Email consultations in health care: scope and effectiveness (2004) BMJ

Using the information in Chronology – Case/Patient/Pupil records etc

National solution (nationally agreed encryption etc)

Workshop any advice we give her

Questions from last week? any advice we give her

Development considerations information sharing solution1
Development considerations (information sharing solution) any advice we give her

  • 1 How could this information sharing (in the previous discussion groups) be enhanced with the aid of electronic tools?

  • 2. What would these tools look like (remembering the constraints)?

  • 3. How would they be used?

Planning for the next session
Planning for the next session any advice we give her

  • Homework

  • GIRFEC Guidance

  • Info Sharing Processes etc

  • Business Requirements

  • Give us a name

Andrew keir girfec ecare programme requirements manager scottish government

Andrew Keir: GIRFEC/eCare Programme, Requirements Manager, Scottish Government

Introduction to the Information sharing Models and process including Learning tool.

Information sharing models and process including learning tool
Information sharing Models and process including Learning tool

The Information Sharing Models and process and Learning tool are based on :-

  • GIRFEC Core Components

  • GIRFEC Principles

  • GIRFEC Values

  • GIRFEC Practice Model

  • Business Requirements so far

The girfec practice model2
The GIRFEC Practice Model tool

Work stream 2 (CVSR and Plan)

Work stream 1 (i2)

I2 girfec and ecare
i2, GIRFEC and eCare tool

The i2 practice tool will...

Be the first national user interface to support practitioners using targeted communication,

Be used to prototype and pilot future phases of GIRFEC requirements

Allow those organisations without the systems or infrastructure and practitioners whose systems have yet to be upgraded, to participate in the GIRFEC approach

Be designed to allow rapid prototyping and flexibility to support the implementation of GIRFEC

Be used to allow practitioners to exchange ‘point to point’ communication of any concerns, whether statutory or non-statutory

User centred design f ramework
User-Centred Design F toolramework



Conceptual Design

Interaction Design

Visual Design