NM Tribal Tax Exemption Data Base Blue processes are manual, green are computerized. Customers can enter information 3 ways, Tribal admin 2, Utils 1. Tax and rev works with DB admin to make sure it meets their requirements. Is there a Tribal Census DB? GIS Digital Map Search
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Customers can enter information 3 ways, Tribal admin 2, Utils 1.
Tax and rev works with DB admin to make sure it meets their requirements.
Is there a Tribal Census DB?
GIS Digital Map Search
Tribal Census DB
Tax& Rev oversight
Database Human Interface
Database Digital interface (read)
3rd Party Database
or PO box, county, city, state, zip)
All information is used to create a new record or to update an old one. This information can come from a form turned in to the Data base clerk or from the tribal admin via web page or through the tribes database directly.
Output to the customer comes in the form of renewal notices (to verify they are still at the same address and still eligible) and correct taxing on their bills.
Output to the Utilities:
Last four digits of SSN
Notes: Input is optional and is intended to help companies that cannot find user records using billing or physical addresses. The company submits this data for all their accounts that are potentially on tribal lands. The data base looks for matches on the addresses using both existing data and the tribal map. If no match is found the data is discarded. If a match is found the account number is added to the matching record. When the company searches for the list of exempt addresses it will get back the list using account numbers that the company can use. Note that Qwest has also proposed that the utilities provide this function for themselves and that account info not be given to the third party data base.
Notes: This slide refers to using BIA’s digital tribal boundaries (mapping) to
Identify potential exclusions from state taxation. When a utility submits an
address the data base that is not in the database it gets forwarded on to the mapping system.
If the BIA maps finds the address in tribal boundaries a yes is returned and a
Record is created in the database. Depending on whether the tribal addresses
are assumed to be exempt or not, the record may be set as exempt or it may
just be flagged for follow up, perhaps with a form letter or email to a tribal admin.
Input from Tax & Rev:There is no data which is liable to be needed to be put in by Tax & Rev, however they are instrumental in determining acceptable criteria, providing tax additions and determining which tribes are exempt (or not) from the many different types of state taxes due to MOU’s. As such they, in coordination with the database administrators, determine some fields construction.
Output to Tax and Rev:
Since Tax and Rev must do auditing of the companies and certify the data base to be an acceptable check on exemption status they should have access to all data as needed.
Output to Tribal Census:
Notes: A query goes out to Tribal Census whenever a company submits an address
that is not found in the database. If no match is made tribal census returns no then no
Records are changed. If yes the appropriate record has addresses added if missing and
The date from the tribal census is placed in the record for expiry.