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Technology Plan Revision E-Rate Workshop 2008 Assists with the seamless development of an organization-wide technology plan within a proactive and reflective strategic planning framework. Meets E-Rate requirements for an approved technology plan.

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Technology Plan Revision


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Technology Plan Revision

E-Rate Workshop

2008

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

benefits of technology planning using the tpt
Assists with the seamless development of an organization-wide technology plan within a proactive and reflective strategic planning framework.

Meets E-Rate requirements for an approved technology plan.

Brings together key district staff to articulate technology goals and strategies.

Assesses and plans for technology integration into instructional practices that support the Ohio academic content standards.

Communicates to stakeholders how your organization is using, or plans to use, technology to enhance student learning.

Encourages the district to maintain a current and working technology plan.

Benefits of Technology PlanningUsing the TPT

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

begin revision process
Encourage Tech Committee to begin meeting to draft a technology plan.

TPT Users must have updated, active Hall Pass accounts

The Treasurer and Superintendent must have active Hall Pass accounts and added as users in the TPT in order for plan to be submitted as Draft Complete

Hall Pass accounts become disabled after two years of inactivity, to reactive you must contact your ETC or eTech Ohio Customer Service

Utilize the following TPT Resources to help with the planning process:

Intro to Technology Planning

TPT Guided Tour

Change status to Draft Started (TPT Administrator)

Prepare for plan years which change in Phase 1.4

2009-10, 2010-11, 2011-2012

Begin Revision Process

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

what do you need to provide
Show progression from previous plan

Basic E-Rate requirements

Major changes

New construction

Curricular updates

New or changing infrastructure

Other changes affecting E-Rate discounts?

What do you need to provide?

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

basic e rate requirements
The Technology Plan must:

Be created before Form 470/RFP posting

Cover all 12 months of the funding year

Contain all Five E-Rate Technology Planning Elements

Contain a sufficient level of detail to validate the E-Rate request in the Form 470

Be approved by eTech Ohio before Form 486 is filed or services start, whichever is sooner

Covers a 3 year period

Basic E-Rate Requirements

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

important e rate dates
Tech plans must be created before the Form 470 is filed

Applicants need to determine the services they require before filing their Form 470

October to December 2008

Tech plans must be approved by eTech Ohio before services start or the Form 486 is filed (whichever is earlier)

Generally, this means on or before July 1 of the new funding year

Suggestion: Submit your plan by April 30 to ensure your ETC has adequate time for review and approval

Important E-Rate Dates

Written/Created:

When the tech plan first contains the five required elements in sufficient detail to support the services requested on the associated Form 470.

The date this occurs is the Creation Date. The creation date must be prior to the date the associated Form 470 is posted to the USAC website.

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

five e rate requirements
The plan must establish clear goals and a realistic strategy for using telecommunications and information technology to improve education;

The plan must have a professional development strategy to ensure that staff know how to use these new technologies to improve education;

The plan must include an assessment of the telecommunication services, hardware, software, and other services that will be needed to improve education;

The plan must provide a sufficient budget to acquire and support the non-discounted elements of the plan: the hardware, software, professional development and other services that will be needed to implement the strategy; and

The plan must include an evaluation process that enables the school to monitor progress toward the specified goals and make mid-course corrections in response to new developments and opportunities as they arise.

Visit www.universalservice.org/sl/applicants/step02/technology-planning/ for additional

information about the required E-Rate elements.

Five E-Rate Requirements

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

tpt additions
E-Rate Critical icons are located throughout the TPT

These icons specify the areas that are essential to addressing the five E-Rate required technology planning elements

Additional suggestions for addressing E-Rate technology plan requirements are provided where you see this icon

TPT Additions:

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

technology planning
Goals and Strategies

What improvement would you like to see from the use of technology by the students and teachers?

How will your school develop and integrate technology?

What standards do you have to adhere to for implementation of technology?

What steps will you take to integrate the technology into your school?

Technology Planning
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

technology planning10
Professional Development

Who will be in charge of planning and coordinating staff training?

What type of training will be available to ensure proper instruction of technology?

How will you develop staff and student competency for using technology?

Do you have the resources in-house to train staff members or do you need to bring outside resources in or do they need to go to outside courses?

Technology Planning
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

technology planning11
Needs Assessment

Provide a current status of your technology

Describe your new technology needs based on your current technology

Describe what maintenance is needed for new and existing equipment

Provide detail about your future technology needs

Do you have the necessary resources to maintain the current infrastructure?

Technology Planning
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

technology planning12
Evaluation Process

Evaluate your progress toward your goals and objectives

Review the use of current technology to make sure it is supported by your technology plan and the goals you have outlined in your plan

Review changes/upgrades in technology to ensure staff is being trained appropriately

Complete evaluations to monitor achievement and participation from the effects of the new technology

Technology Planning
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

technology planning13
Sufficient Budget

Plan provides a sufficient budget to acquire and support

the elements of the plan that are not eligible for discounts

Plan provides a sufficient budget to pay the non-discount share

Second and third year budgets can be estimates

Technology Planning
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

tpt additions14
1.2 Review Current Technology Plan

Evaluation Process

2.0 Orientation

Addresses E-Rate Critical in Phase 2

2.2-2.8 “How Will We Get There?”

Clear Goals & Realistic Strategies

Professional Development Strategies

Needs Assessment

2.2-2.8 “How Will We Know We Are Getting There?”

Evaluation Process

TPT Additions:
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

tpt additions15
4.0 Orientation

Addresses E-Rate Critical in Phase 4

4.1 Networking, Internet & Telecommunications “How Will We Get There?” textboxes

Clear Goals & Realistic Strategies

Needs Assessment

4.2 Access to Technology “How Will We Get There?” textboxes

Clear Goals & Realistic Strategies

Needs Assessment

TPT Additions:
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

tpt additions16
4.4 Educational Software “How Will We Get There?” textboxes

Clear Goals & Realistic Strategies

Needs Assessment

4.6 Technology Support and Management “How Will We Get There?” textboxes

Clear Goals & Realistic Strategies

Needs Assessment

5.0 Budget  

Sufficient Budget

TPT Additions:
  • Five E-Rate Elements
  • Goals and Strategies
  • Professional Development
  • Needs Assessment
  • Evaluation Process
  • Sufficient Budget

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

plan approval process
Change status to Draft Complete

This will let the Educational Technology Consultant (ETC) assigned to your district know that they can start reviewing the plan.

Remember, the Treasurer and Superintendent must have active Hall Pass accounts and be Users of the TPT in order for plan to be submitted as Draft Complete.

Your ETC will communicate any corrections or clarifications that may need to be made to your plan.

First the Treasurer and then the Superintendent will need to review and approve plan after the ETC has reviewed and approved plan.

A certification letter will be available after the approval process has been completed. It will be posted in the archive area of the planning tool as well as linked from the Status tab on the Plan Home Page and sent via e-mail to the Superintendent and TPT Administrator.

Plan Approval Process

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

after your plan is approved
Print a copy of your plan and your certification letter

Communicate your plan with stakeholders

Download a PDF of your plan

Meet periodically with your technology committee to review your progress

Revise your plan as major changes occur such as building construction, curriculum updates or network upgrades

To have the plan reapproved, change the status to Draft Started, add updates and then contact your ETC to review the specific changes

After Your Plan is Approved…

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov

need additional information
If you have further questions, please contact your educational technology consultant for assistance with your technology plan revisions. Visit this link to look up the ETC assigned to your organization: http://www.etech.ohio.gov/jcore/orgprofile/OrganizationSearch.jsp

For E-Rate program assistance, please contact the eTech Ohio

E-Rate Team at e-rate@etech.ohio.gov

Need Additional Information?

Name: _____________________________

Educational Technology Consultant

Email: _____________________________

Telephone Number: ( ) -

2323 West Fifth Avenue, Suite 100, Columbus, OH 43204 s Tel: 614.485.6000 Fax: 614.485.6000 |www.etech.ohio.gov