Welcome!

1. Welcome! Your Moderator: Liane Taylor (NOTE THE GENERIC MODERATOR NAME!) • Run Audio Wizard BEFORE SESSION BEGINS • Tools Menu > Audio > Audio Setup Wizard • If you do not have a headset: • Use headphones/earbudsif at all possible • Or call:1-866-718-7314 PIN: 91920045# Test your mic by clicking on the TALK button at the upper left! TEMPLATE SLIDE

2. Testing Audio • When I ask you to, please click the TALK button at the top left and say HELLO! After we have tested, click again to de-activate. • If we hear feedback: • Plug in headset or headphones/earbuds if you can • Run Audio Setup Wizard if you haven’t TEMPLATE SLIDE

3. 1 Blackboard Collaborate: The Basics Click to talk. PLEASE CLICK AGAIN TO DE-ACTIVATE WHEN FINISHED TALKING. Click to insert emoticon under your name, including approval/disapproval, applause, request to speed up/slow down… (let’s try!) Click to raise hand, if you have a questionor have not had a chance to speak. (let’s try!) Click to respond to poll (let’s try!) Tools to interact with the whiteboard (let’s try!) Chat (let’s try!) 2 4 3 5 6 TEMPLATE SLIDE

4. Today’s Agenda • Scheduling a session :: getting it confirmed • Before the Session Begins ::successful setup • During the Session ::making it work

5. Scheduling a Session Getting it confirmed

6. Scheduling a session • During this transition, Liane Taylor is scheduler • Email ltaylor@txstate.edu if you want to schedule a session • Availability is posted on a Google calendar, Liane will send you a link so you can see what’s availablehttps://sites.google.com/site/asclarusa/ • In the fall, we will move to a scheduling team and will have supporting resources on the RUSA site…stay tuned!

7. Confirming a session • When your session is confirmed, you will receive an email with: • Moderator URL (for session moderator) • Attendees URL (for attendees)* • Teleconference number* • URL to access recording • Available about 10 minutes after session • Click on that URL to access a list of recordings for that room • Find your date/time • Copy the URL for your particular recording to send to your attendees *Send to your attendees before the meeting

8. BEFORE THE SESSION BEGINS Successful Setup

9. Moderator Setup Steps • Run Audio Wizard • Start teleconference • Load Content (setup instructions, presentation) • Have your web page workaround ready

10. 1. Run Audio Wizard

11. 2. Start Teleconference

15. Click on the blue telephone icon at the top left to see the teleconference instructions.

16. On Teleconferencing • Those who teleconference in DO NOT click TALK to talk. Whatever they say is transmitted by default! • As a result, you may want to ask those who use the phone to MUTE themselves unless they want to talk, if at all possible • It is not possible for us to MUTE teleconference callers • No loss of functionality if teleconferencing • Can be heard, can hear, and are recorded • Can interact with Collaborate using whiteboard, chat, etc. • Can be moderators

17. 3. Load Content (PowerPoint Example) • PowerPoint program will need to be closed • Click Load Content button at upper right • When you select the file to be opened, PowerPoint will open and it will appear as if your content is disappearing. Don’t worry. It’s not. It’s a nifty spectacle, though. • When file is loaded, it has been flattened into an image, so no links will be active. Workaround will be presented! NOTE: YOU CANNOT LOAD A WORD DOCUMENT IN WHITEBOARD. IF YOU WANT TO VIEW A WORD DOCUMENT, SHARE YOUR DESKTOP.

18. After you load a PPT to the whiteboard, the Page Explorer appears. You can use this to re-order, delete slides, or select slides to view. You can close it and re-open it at any time. Once you close it, it will appear in the upper left.

19. 4. Web Page Workaround • Both Blackboard Collaborate AND Adobe Connect flatten PPTs, so links are not active • Workarounds: • Have a Word document open with URLs, paste in Web Tour when needed • Use Application Sharing – Share Desktop instead of loading PPT • YOU SHOULD USE APPLICATION SHARING IF YOU WANT TO VIEW ALA CONNECT

20. Example Word doc with URLs for session

21. DURING THE SESSION Making it Work

22. First steps… • Help your attendees • Start Recording

23. Help Your Attendees • Have a default slide instructing participants to run audio setup wizard, etc. • Test each participant’s audio as feasible, and share teleconference number. • Give a brief overview of Collaborate and a chance to interact with whiteboard.

24. When you’re ready, click Record. • If you click again, you will pause your recording. • The recording is ended when you exit out of Collaborate and do not log back in for 5 minutes.

25. Keep an eye on indicators

26. Changing Permissions You can change all participants permissions by clicking on any of the icons next to Main Room in the Participants Panel (audio; camera; chat; whiteboard; share application; web tour) You can also change each participant’s permissions by hovering over their name and clicking on the menu. NOTE: A maximum of 6 people can TALK via HEADSET at ONCE.

27. PowerPoint

28. Using the Whiteboard CONS PROS

29. Polling • You can set the polling type • Lock Responses: If you don't want to accept any more responses or don't want anyone to be able to change their responses • Visible/Not visible to others • Publish to whiteboard

30. Web Tour • Use Web Tour when : • You want your group to look at a webpage together, including an online video (ex. YouTube) • You want to look at URLs during a PowerPoint presentation • Store the URLs you need in a Word doc, and paste in Web Tour when ready • DO NOT USE WITH ALA CONNECT

31. * * Open URL in Browser is a web push. Instead of opening the web page in Collaborate, it opens the web page in each attendee’s default browser. Moderator will not have control over the navigation in a web push.

32. Application Sharing Use Application Sharing when: • You want your participants to view content on your computer • You want to view content on ALA Connect • You have a PowerPoint with many links and you don’t want to switch between the PowerPoint in whiteboard and Web Tour • For this, you will need to share your entire desktop, not just the PowerPoint application • You want to co-edit a document on your computer

33. Do not use Sharing when… • You want to view an online video. • Too much lag when trying to broadcast a video on your computer via application sharing. • Use Web Tour instead.

34. Share Desktop – STRONGLY recommended over sharing particular applications.

38. Always check in with your participants, to make sure they can see what you want them to see! You may need to make your text larger on your screen!

39. PowerPoint Sharing • REMEMBER: If you are using Application Share to show a PowerPoint containing links, you MUST share your entire desktop. • If you just share the PowerPoint application, webpages that open in your browser will not be seen by participants – because your browser is not shared!

40. How to Co-Edit 2 You may have a need to co-edit a document with another participant. FIRST: Share the application in Application Sharing. THEN: Access Collaborate Participants panel. Click on participant.Go to Tools > Application Sharing > Give Control of Shared Applications 1

42. Ending the Session • End recording by clicking the RECORDING button (it’s OK if you forget) • Save chat (File -> Save -> Chat) • Save whiteboard as PDF if desired; selected or all(File -> Save -> Whiteboard) • Disconnect the teleconference