Targeted Capacity Expansion Health Information Technology Grantee Conference. September 6, 2012. Office of Financial Resources Division of Grants Management. Eileen Bermudez, Team Leader 1 Choke Cherry Road, Rm. 7-1091, Rockville, MD 20857 240-276-1412
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September 6, 2012
Eileen Bermudez, Team Leader
1 Choke Cherry Road, Rm. 7-1091, Rockville, MD 20857
Doug Lees, Grants Management Specialist
A grantee may carry over previous unobligated balance(s) (UOB) of funds up to 25% of the total federal share from the current budget period (the year in which the funds will be needed) without prior approval from the Grants Management Officer.
Ex: 03 year (09/30/2011 – 09/29/2012) total authorized amount $400,000
If the amount carried over exceeded 25%, the Grants Management Specialist (GMS) will notify the grantee that they must return the federal share over the threshold due to noncompliance, and may rescind this authority.
If grantee intends to carry over an amount of UOB over the 25% threshold, a request including a detailed budget justification and narrative must be submitted.
NOTE: This authority does not apply to high-risk grantees, since a carryover of an unobligated balance of funds into the current budget period requires Grants Management Officer's prior approval.
Transaction Report Management (DPM)
Federal Financial Report (FFR) (SF425) is required on an annual basis and must be submitted for each budget period as stated on the due date(s) schedule (see the following slide) after the close of the 12-month budget period.
The FFR is required for each 12-month period, regardless of the overall length of the approved extension period authorized by SAMHSA. In addition, a final FFR is due within 90 days after the end of the extension. NOTE: SINGLE GRANT REPORTING IS REQUIRED FOR EACH SAMHSA PROJECT AS STATED ON THE FFR (#10 d-o).
The FFR must be prepared on a cumulative basis and all program income must be reported. THE STATUS OF ANY FEDERAL SHARE OF UNLIQUIDATED OBLIGATIONS FOR EACH 12-MONTH BUDGET PERIOD MUST BE EXPLAINED IN THE REMARKS SECTION (#12). If possible, disbursements reported on the FFR should equal/or agree with the top portion of the FFR (#10 a-c). The data can be entered directly on the form and the system will calculate the figures, then it can be printed and mailed to this office.
NOTE: Beginning February 1, 2011, the Division of Grants Management will no longer be accepting the Financial Status Report (FSR) (SF269) form. Grantees must use the Federal Financial Report (FFR) (SF425).
Budget Narrative: In order to determine whether costs are allowable, allocable and reasonable, please explain how each of the budgeted amounts was determined.
Submitted by the Project Director and Authorized Representative, this should include a signature line; his/her name, title, and grantee institution; telephone number, fax number, e-mail address, and grant number with a cc forwarded to the institution’s business official.
The grantee should copy their assigned GPO.
- Federal Financial Report (FFR 425)
- Federal Cash Transaction Report (FFR 425)
45 CFR Part 74 – UNIFORM ADMINISTRATIVE REQUIREMENTS FOR AWARDS & SUBAWARDS TO INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, OTHER NONPROFIT ORGANIZATIONS, AND COMMERCIAL ORGANIZATIONS
45 CFR Part 92 - UNIFORM ADMINISTRATIVE REQUIREMENTS FOR AWARDS AND SUBAWARDS TO STATE, LOCAL, AND TRIBAL GOVERNMENTS