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Data. Research. Assessment. Needs. Getting Started with the State Pre-Planning Process. Data. Research. Assessment. Needs. Training Objectives. You will: Examine pre-planning activities you can begin now in preparation for a new state plan

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training objectives

Data

Research

Assessment

Needs

Training Objectives

You will:

  • Examine pre-planning activities you can begin now in preparation for a new state plan
  • Explore resources and models for conducting those pre-planning tasks
  • Discuss planning issues and concerns with other state directors
the planning climate

Data

Research

Assessment

Needs

The Planning Climate
  • Possible timeline scenarios for new state plans
    • Earliest date --- July, 2009
    • Probable date –- July, 2010
  • The good news – You’ve got the time to do it right!
state planning versus state plan the perfect combination

Washington State Plan for

  • Adult Basic Education
    • Drafted by adult basic education staff in partnership with Adult Education Advisory Council (AEAC) and the Council for Basic Skills (CBS)
    • Acts as the basis for policy, funding and partnership decisions within the state system and its stakeholders
  • Federal Compliance
  • Document
    • Drafted by adult basic education staff to standards set by OVAE/DOE
    • Fulfills federal mandates within the parameters of Washington State priorities and goals
  • Summary
    • Drafted by adult basic
    • education staff in partnership with CBS, AEAC, and SBCTC
    • Represents adult basic education to the public and key stakeholders
State Planning Versus State Plan: The Perfect Combination
a sample pre planning process
A Sample Pre-Planning Process
  • Conduct a multi-level needs assessment
  • Analyze the data and research to determine strengths and program improvement needs
  • Develop a vision for where you want to be in six years
  • Use the needs assessment and research data to identify priorities
  • Develop goals, strategies, and measurable benchmarks for multi-year initiatives
conducting a multi level needs assessment
Conducting a Multi-Level Needs Assessment
  • Current DAEL state plan guidance (Section 2.0, pg. 3)
    • An environmental scan to determine:
      • Individuals most in need
      • Specific sub-populations
    • Mutual assessments with WIA partners
    • Recommended local needs assessments
going beyond the environmental scan
Going Beyond the Environmental Scan

Three starting points for identifying needs

  • Self-Assessments
  • Practitioners
  • State Program Operations
  • Stakeholders
  • Students
  • Compliance
  • Research
  • Implications on program practices, policies, and procedures
  • Data
  • Performance reports
  • Census data
  • Enrollment trends
  • Staffing characteristics
  • Internal and external capacity
table talk
Table Talk

What other information do you feel is important in examining your

state’s needs?

involving others in the needs assessment process
Involving Others in the Needs Assessment Process
  • “The Wisdom of Crowds”
    • James Surowiecki
  • “A room of knowledgeable folks make better decisions than a few experts.”
  • Increase buy-in and ownership of your state plan
  • It might be easier to do it yourself but…
involving others in the needs assessment process1
Involving Others in the Needs Assessment Process
  • Begin with a steering committee or advisory board
    • Representation from the field
    • Teachers, administrators, support staff, students
  • In charge of making overall recommendations on the planning process
involving others in the needs assessment process2
Involving Others in the Needs Assessment Process
  • Responsibilities
    • Analyze performance data, enrollment trends, research findings
    • Review compiled needs assessment results from the practitioners, stakeholders, program operations and environmental scan
    • Review the draft plan prior to public distribution
involving others in the needs assessment process3
Involving Others in the Needs Assessment Process
  • Stakeholders Planning Committee
    • Representatives from your partnering agencies
    • Responsibilities
      • Sharing agency-developed environmental scan data
  • Providing recommendations on best methods for involving stakeholders in the needs assessment process
  • Determining options for building program
  • capacity through coordinated efforts
introduction to the needs assessment chart
Introduction to the Needs Assessment Chart
  • A Starting Point
  • Components
  • Options for Involving Practitioners and Stakeholders in the Needs Assessment Process

Page 4

options for involving practitioners and stakeholders
Options for Involving Practitioners and Stakeholders

Online Surveys

  • Ask and they shall respond…
  • Free online survey websites, such as http://www.advancedsurvey.com
    • Free service to NAEPDC member states
options for involving practitioners and stakeholders1
Options for Involving Practitioners and Stakeholders
  • Sample tools for you!
    • State Program Operations
    • Survey – pg. 6
    • Practitioner Survey – pg. 20
    • Stakeholder Survey – pg. 33

Customize to your state – ready to go!

options for involving practitioners and stakeholders2
Options for Involving Practitioners and Stakeholders
  • Hearing from students – up close and personal
  • The West Virginia experience

Focus Groups

table talk1
Table Talk
  • Have you used surveys or focus groups to collect information on program needs?
  • How did you use the results?
  • What challenges did you encounter, and what changes might you make in the future as a result of your experience?
developing an environmental scan
Developing an EnvironmentalScan
  • Using the NAEPDC needs assessment resource library: go to resource library – program planning – needs assessment
  • Hot Topics:
    • State/National Data and Research
    • Local Program Resources
  • A look at sample needs assessments

http://naepdc.org/resource_library/program%20planning%20library/PROGRAM_PLANNING_HOME.html

step 2 analyze the data and research
Step 2: Analyze the Data and Research
  • The impact of research on your state planning process
    • One of the best resources:
    • NCSALL’s Program Administrators Sourcebook
    • http://www.ncsall.net/?id=1035

Options for dividing the work

  • Creating an Adult Research Coordinating Committee
  • Using your steering committee to analyze data
steps 3 5 develop a vision identify priorities develop goals strategies and benchmarks
Steps 3 - 5: Develop a Vision; Identify Priorities; Develop Goals, Strategies, and Benchmarks
  • What do you do with all that information?
  • How do you begin to identify priorities when so many things seem important?
  • How do you get buy-in from the field?
  • Two options – visioning retreats and taskforces
steps 3 5 develop a vision identify priorities develop goals strategies and benchmarks1
Steps 3 - 5: Develop a Vision; Identify Priorities; Develop Goals, Strategies, and Benchmarks
  • Exploring the value of a visioning retreat
steps 3 5 develop a vision identify priorities develop goals strategies and benchmarks2
Steps 3 - 5: Develop a Vision; Identify Priorities; Develop Goals, Strategies, and Benchmarks
  • Using taskforces to your advantage
open forum time
Open Forum Time
  • What excites you the most about preparing a new state plan?
  • What are your main concerns about getting ready for a new state plan?
always willing to help
Always willing to help…
  • Kathi Polis
  • klpolis@suddenlink.net