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Recipient Reporting: Jobs Created and Retained PowerPoint Presentation
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Recipient Reporting: Jobs Created and Retained

Recipient Reporting: Jobs Created and Retained

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Recipient Reporting: Jobs Created and Retained

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  1. Recipient Reporting: Jobs Created and Retained March 2010

  2. Overview of Reporting Requirements • The America Recovery and Reinvestment Act (Recovery Act) requires all recipients to report economic and financial performance data quarterly, via www.federalreporting.gov. • The Office of Management and Budget issued updated reporting guidance on December 18, 2009, providing additional instructions for the reporting of job creation/retention data (http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf ).

  3. Updated Job Guidance • Moving forward, recipients should report job data quarterly, not cumulatively. • Recipients should calculate the total number of jobs that were funded by the Recovery Act during the quarter. • Afunded job is defined as one in which the wages/salaries are either paid for or will be reimbursed with Recovery Act funding. • Job created – a new position created and filled, or an existing unfilled position that is filled, and funded by the Recovery Act. • Job retained – an existing position that is now funded by the Recovery Act. • A job is either created or retained, but it cannot be both. • The job data should include the sum of prime recipient, sub recipient, and vendor jobs created/retained (recipients should avoid double-counting).

  4. Instructions for Calculating Jobs Step 1: Calculate Quarterly Hours in a Full-Time Schedule. A. Determine the standard hours in a full-time work week schedule, as illustrated below. This example uses 40hours, but this number may vary depending on how an organization defines a full-time schedule. B. Multiply the full-time work week number by 13 weeks to determine the quarterly hours. C. Example: 40 Hours (full-time work week) X 13 weeks = 520 (Quarterly Hours) http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf, p. 23

  5. Instructions for Calculating Jobs • Step 2: Calculate the Full Time Equivalent (FTE) for this Quarter. • Total the number of hours worked in positions funded by the Recovery Act within the current quarter (for all employees). It is possible that an employee spends a portion of their time working on a Recovery Act project. The recipient should use the actual hours worked in this case. • B. Divide this number by the “Quarterly Hours in a Full-Time Schedule” calculated in Step 1. • 520Hours Worked and Funded by Recovery Act • ----------------------------------------------------------------- = 1.0 FTE • 520Quarterly Hours in a Full-Time Schedule

  6. CDC Job Calculation Example • Two employees were hired on 02/02/2010 to work full-time (40 hours per week) on a Recovery Act project. • Max # of hours worked = 640 hours • 40 hrs/week x 8 weeks = 320 hours • # of FTEs: 2 • Total hours available in quarter = 520 320 hours worked x 2 FTEs = 640 hours worked ------------------------------------------------------------------- 520 hours in a full-time schedule = 1.2 FTEs

  7. Job Data Quality Review • CDC reviews recipient data extensively. If errors are identified, CDC will notify the prime recipient and ask them to correct the error. There are two types of potential job errors*: • Over-reported jobs: Award amount divided by 4 (or 8 for two year awards) divided by the number of jobs reports is less than $3,770. • Under-reported jobs: Recipient was awarded more the $500,000 and has expended (for grants) or invoiced (for contracts) more the $500,000, but has not created any jobs. *Subject to change per HHS