The Society of Women Engineers

1. The Society of Women Engineers Professional and Collegiate Awards Training awards-chair@swe.org

2. Agenda Professional and Collegiate Awards General Information Award Packet Updates How To Complete a Nomination Responsibilities of a Nominator Notification & Feedback Tips for Applying FAQs Questions

3. General Information

4. Where Can Information on Individual Awards Be Found on swe.org? Awards Tab/Membership http://societyofwomenengineers.swe.org/awards/individual-awards

5. What Professional and Collegiate Award Are Currently Available? * SWE Membership Required Professional Achievement Collegiate Advocating Women In Engineering Distinguished Eng. Educator Collegiate Member Distinguished Service Outstanding Faculty Advisor Emerging Leader • Outstanding SWE Counselor Entrepreneur Fellow Global Leadership Global Team Leadership Prism Resnik Challenger Media Rodney D. Chipp Memorial Spark Suzanne Jenniches Upward Mobility SWE Distinguished New Eng Work Life Integration

6. Award Packet Updates

7. Award Packet Updates

8. How to Complete a Nomination

9. How to Complete a Nomination Process

10. How to Complete a Nomination Award Application Tool http://societyofwomenengineers.swe.org/awards/individual-awards

11. How to Complete a Nomination Award Application Tool http://societyofwomenengineers.swe.org/awards/individual-awards

12. Award Application Tool Unique link for each award https://app.smarterselect.com/programs/28485-Society-Of-Women-Engineers

13. Award Application Tool Preview of Submission Information

14. How to Complete a Nomination Requirements

15. Responsibilities of a Nominator

16. How to Complete a Nomination Responsibilities of a Nominator Submit a complete application by March 31st 11:59 PM CST. No exceptions will be made for late packages. Accurately complete the nomination form. Submit all required artifacts. Inform the nominee of the result of their nomination.

17. Notifications and Feedback

18. Notifications and Feedback Responsibilities of a Nominator Recipients will be presented at the WE Annual Conference for women engineers in the fall. Notifications will be made to nominators starting July 1. • If notification is not received by July 15, nominators are asked to contact the Awards Program Manager at awards@swe.org. • All notifications will be completed by July 31. Nominators must confirm that the phone number and email address provided on the nomination form is current and correct for both the nominee and nominator or we will not be able to reach you. Feedback will not be provided on award submissions.

19. Tips for Applying

20. Tips for Applying • Plan Ahead - Many of the nomination packages take time/effort to put together • Ask Questions • Talk to people that have applied • Email the Awards Chair • Read the requirements • Incomplete nomination packages or nomination packages that do not meet the requirements will be disqualified • Judges come from a variety of backgrounds, review MANY packages, and ONLY score candidates by the material presented • Clearly demonstrate that you meet the requirements • Give Measurable information to demonstrate to the judges the impact the candidate has made relative to the selection criteria wherever possible • Don’t assume they know things – what your programs are, positions you’ve held, acronyms • Include applicable information but be concise (don’t add additional language just to meet the word limit)

21. Frequently Asked Questions

22. Frequently Asked Questions Work Experience Q: Does Co-op time count towards number of year’s experience? A: Co-op time will not be used to count towards years of experience. Q: How do advanced degrees count towards experience? A: Years of experience are counted as full-time or part-time work experience as of December 31. Periods of unemployment are not counted toward years of experience. Each advanced technical degree obtained while not working full-time counts as an additional year of experience toward this calculation. • An MBA does not count for an additional year of experience

23. Frequently Asked Questions Work Experience Q: Does Post Doctorate Experience count towards number of year’s experience? A: Yes, Post Doctorate Experience is counted towards number of year’s experience. Q: Do the following count toward years of experience? • Does the time I worked as an intern or co-op? My service record counts it. A: No, experience for SWE Awards is counted as full-time, post-graduate work only. We do not count internships or co-op experience. Periods of unemployment are also not counted.

24. Frequently Asked Questions Work Experience – Example Calculations Scenario 1 Bachelors Degree • Interned for 2 semesters for company (company service time counts as 6 months) Worked 4 years full time Went back to school for Technical Masters +PhD full time / worked part time for 4 years Worked 3 years part time afterwards Total=4 years+1 advanced degree+1 advanced degree+3 years = 9 years of work experience Scenario 2 • Bachelors Degree • Worked 4 years full time • Went school part time for Masters in Engineering and worked full time for 3 years • Went to school part time for Masters in Business Administration and worked full time for 2 years • Stay-at-home mom for 1 year • Worked for 3 years after degrees • Total = 4 years+ 3 years + 2 years + 3 years = 12 years of work experience • Degrees do not count separately in this scenario since they were obtained while working or were an MBA.

25. Frequently Asked Questions Letters of Support Q: Is it necessary to obtain new Letters of Support each year if we are resubmitting a candidate? A: If the nomination is more than one year old, we recommend securing up-to-date letters of support, as we would like the information to be as current as possible. We understand that many of the same supporters may be asked to submit new letters; however, this gives the nominator a good opportunity to solicit additional and/or new sponsors for letters of support. If the nomination was submitted in the previous awards cycle, the existing letters of support may be resubmitted, if they are no more than one year old.

26. Frequently Asked Questions Letters of Support Q: Why Signed Letters? What do you mean by Signed Letters of Recommendation? A: All required letters need to be signed • We need to ensure the letter of recommendation comes from the person who is sending in their support for a candidate. Here are the acceptable forms of a “signed” letter. • PDF/Word Document/Scanned .jpg with Recommender’s Signature • PDF or .jpg of email chain to nominator showing electronic letter came from recommender(s) • Nominator will certify and maintain documentation should SWE request

27. Frequently Asked Questions Letters of Support Q: Is There More Credit Given for More Recommendations? A: No, we are looking for quality vs. quantity for the letters. However, do provide the required number of recommendations from the outlined criteria for the award. • For example some awards require the person’s local SWE Section to provide a letter, while others require one from a Team Member. • More recommendations than the allotted also gets a candidate removed from the competition

28. Frequently Asked Questions Nominator/Nominee Roles Q: Does the Nominator have to be a SWE member? A: Yes, in some cases • Example: For the Outstanding Collegiate Member Award, the Nominator must be a SWE Collegiate Member, Collegiate Section Faculty Advisor, or a SWE Member in good standing Q: Can I Nominate myself? A: No, we prefer that you find someone to be your nominator to be another point of contact. You can ask your local SWE organization (Section, Member-At-Large Organization, Region) or someone at your company to nominate you.

29. Frequently Asked Questions SWE Membership Requirements Q: If an individual is employed by a corporation that is a member but that individual is not a member, are they eligible for the SWE membership required awards? A: No, the individual is not considered a member. We verify that by checking their membership number. Corporate Members of SWE are allotted a certain number of memberships that they can be assigned to their employees. If the candidate was not given one of those corporate memberships, the individual will need to sign up as a SWE member prior to submitting an application.

30. Frequently Asked Questions Nominee Requirements Q: Does the candidate have to have an engineering degree? A: Review the awards packet for each award’s specific qualifications • Here are answers to a few awards seeking more clarification • Emerging Leader – No, as long as she has been working/actively engaged in an engineering or technology profession • Collegiate Member Awards – No, as long as she qualifies for SWE membership and is a member, she can be nominated Q: Do we accept submissions from International candidates? Do they have to work in the U.S to be considered? A: We will accept submissions from International candidates as long as they meet the requirements stated within the award criteria.

31. Frequently Asked Questions Rodney D. Chip Q: For the Rodney D. Chipp Memorial Award, is it better to submit an individual or as a department/organization/company? A: Either meet the award requirements. Individual Candidates for the Award have been traditionally stronger than submissions for departments/ organizations/ companies.

32. Frequently Asked Questions SWE Resume Q: What is a SWE Resume? A: A SWE Resume is a resume of all the activities, projects, leadership positions your candidate may have done in SWE on the local, regional, and society levels. • The separate SWE resume is to provide the judges with more information that the normal resume may not contain as not everyone can fit all their SWE participation on their job resume. (Also helps to reduce formal statement word count on SWE activities down and talk more about other criteria for those awards which require a SWE resume) • SWE Resume not required for ALL of the awards, please see the criteria for each award. • Recommended for those awards that require SWE involvement such as the Distinguished New Engineer Award. • SWE resume is optional for those designated, submit at your discretion.

33. Frequently Asked Questions Q: Any recommendations for Universities, government agencies, small engineering firms, etc. in making submissions / nominations? A: Work with your local SWE section officers and members, who work for your company. They may understand the organization better than the company designee to pull award packets together to find suitable candidates • www.swe.org, click on Local Sections and navigate down to find a local section’s website or click on the Region and email the Region to help provide you with a contact. • Compare potential candidates to bios found of previous recipients • Work with your potential candidate as you may need her/his help gathering the right information • Companies who may have had a previous recipient – compare the format, content of the previous package and cross-check to the award’s current criteria.

34. Questions

35. Questions The Training Presentation & Replay is available in the Advance Learning Center 2.0 under the SWE HQ category. • Also refer to the Download the Individual Awards Packet • By Emailing: • awards-chair@swe.org SWE Awards & Recognition Committee Chair • awards@swe.org SWE Awards Program Manager

36. Supporting Materials

37. Application Tool - Screenshots

38. Application Tool - Screenshots

39. Application Tool - Screenshots

40. Application Tool - Screenshots

41. Application Tool - Screenshots

42. Application Tool - Screenshots

43. Application Tool - Screenshots

44. Application Tool - Screenshots