The UNDAF Annual Review Process

1. The UNDAF Annual Review Process UNDAF M&E Working Group 26November 2010

2. UNDAF Guidelines Mandatory Steps 1. Road Map 2. Country Analysis 3. Strategic planning (Results Matrix) 4. M&E

3. UNDAF M&E M&E • The UNDAF Monitoring and the UNDAF Evaluation processes • Purpose: increase focus on Results Based Management (RBM) and accountability for results • Strengthen teamwork and ownership of the UNDAF • Continued review of capacity needs • Regular and systematic assessment of progress

4. Challenges Feedback Overview • Many indicators are not following SMART criteria, including at the Outcome level: • Specific • Measurable • Attainable • Relevant • Time-bound • Due to funding gaps and strategic reorientations, some outputs might not be addressed

5. Statistical Review Feedback Overview Review of the indicators with a Statistical Advisor by the end of the Annual Review Process to: • identify the needs of reformulation; • ensure the relevance and consistency in the data presented in the M&E matrix; • propose new statistical indicators as appropriate, and • ensure that the indicators meet international best-practices

6. M&E • What’s important in the new M&E requirements? • Annual review is mandatory and must be documented • At least one progress report per cycle is required • UNCTs and governments should agree on how UNDAF Progress Report is to be used and its frequency • Mid-term reviews not necessary. • Flexibility: possibility to align annual review with national review.

7. THE THREE MAIN STEPS OF THE ANNUAL REVIEW PROCESS • STEP 3: High level UNDAF consultation with Government • Meeting called by Government and/or RC and coordinated by government coordinating body and RCO to: • Endorse conclusions of UNDAF outcome reviews • Consider issues identified in lessons learned and define way forward • Look for examples of inter-linkage between outcomes High-level UNDAF consultation with Government Product: UNDAF Review documenting lessons learned and way forward Product: Synthesis of agency consultations by UNDAF Outcome area, describing progress towards UNDAF outcomes and key UN contributions • STEP 2: Annual review of UNDAF Outcomes • Review Progress towards achieving UNDAF Outcomes against established indicators, baselines and targets. • Identify strategic contribution of agencies and evidence their contribution • Analyze UN contribution and its ongoing relevance to country context. • Review outcome level proposed work plans for the following year. Inter-Agency Working Groups and UNDAF M&E Working Group • STEP 1: Annual Review of UNDAF Outputs • Review and assess progress of UNDAF Output as part of agency specific Annual Review. • For shared Outputs, involved agencies should collectively review progress. • Assess constraints and opportunities and relevance of UNDAF Outputs to national priorities and identify strategic shifts • Update Output level indicators, as necessary. • Agree on draft Annual Work Plans Product: Agency specific findings emerging from their annual reviews and annual work plans for following year. Agency C, consultations Agency D, consultations Agency A, consultations Agency B, consultations

8. Next steps Feedback Overview • Agencies to conduct annual consultations at the Output level on their individual programmes / projects to review and agree with their national counterparts on progress made, by 31 January 2011. • With inputs from the Chairs of the UNDAF and Integrated Working Groups, the UNDAF M&E Working Group will prepare a synthesis for each Outcome, describing progress made and key UN contributions. • Hold a high level UNDAF consultation with the Government by the end of March 2011.

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