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Early Education and Care Board Meeting Child Care Financial Assistance January 14, 2013. Project Goals & Objectives. To implement a new Child Care Financial Assistance system (CCFA) That is more efficient for end users by addressing pain points :
Early Education and Care Board MeetingChild Care Financial AssistanceJanuary 14, 2013
Project Goals & Objectives • To implement a new Child Care Financial Assistance system (CCFA) • That is more efficient for end users by addressing pain points: • Intake, Attendance, Billing, Reporting, adapting to policy changes • Replaces aging legacy applications (consolidation) • Adaptable to the changing needs of the agency • More robust reporting capability • NEW approach to developing the application • New project strategy
Project Overview • Same basic functionality • Improved overall performance and maintainability • Reduction in fraud and waste
New Strategy Iterations – SMALLER CHUNKS of business functionality Exit after validation Entry into iterations Certain iterations may be run in parallel to optimize resource allocation
CCFA Modules 9 modules encompass the scope for the CCFA Application
Site visits COMPLETED • 12 visits have been conducted. These visits were not conducted in previous efforts and are providing significant and valuable findings
Project Governance Oversight Committee • Legal – General Counsel • ITD – Capital PMO Office • Fiscal- EOE CFO • EOE Representative Steering Committee • EEC • CIO • CFO • Gen Counsel • ITD • Chief Capital Planning Officer • Project Advisor EOE Secretariat CIO • (Executive Sponsor) IT Project Management Team Business Team IT Development Team IT Business Analysis Team ITD Technical Architect IT Quality Assurance Project governance provides a framework for the organization of responsibilities and decision-making capabilities and ensures reviews and approvals occur at appropriate stages of the project.
Key Milestone Meetings • Stakeholder Kick Off Conducted September 6th • Fiscal , Legal, Policy, IT • PM Connect – Nov 7thCCFA and agile presentation • Received positive feedback on project approach and progress • Demo Strategy: • Session with end users & session with stakeholders • Smaller scope (30 min), more frequent (target 2 weeks) Demo 1 conducted week of Nov 12th • Family/Person and Provider Search Demo 2 conducted week of Dec 2nd • Add Person and Family Demo 3 conducted week of Jan 6th • Authorizations
Improvements on Search Functionality • What we heard • Efficient search displaying relevant information • What we implemented • Filter narrows down search results efficiently
Existing Systems - Search CCIMS – 13 years old eCCIMS – 8 Years old
Improvements – CCFA system Single Application Single Database • Flexible Rules • Maintainability • Performance • Usability