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Perkins Grant’s Early Intervention System. Achieving the Dream Summit January 12, 2007. Presented by Norm Downey. What is the Perkins Grant?. Federal Grant of $1.2 million designed to assist Career and Technical Education (CTE) students

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Perkins Grant’s Early Intervention System

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    1. Perkins Grant’s Early Intervention System Achieving the Dream Summit January 12, 2007 Presented by Norm Downey

    2. What is the Perkins Grant? • Federal Grant of $1.2 million designed to assist Career and Technical Education (CTE) students • The Perkins Grant is part of the Center for Learning, which is under the direction of Dr. Charles Blocksidge

    3. What does Perkins do at CCAC? • Perkins Employees • 33 full and part-time staff members who provide student services • Only 17 of these staff members work, in part, on Early Intervention • In fiscal year 2006/2007 Perkins provided: • Over $300K for Supportive Services to work with disabled and special population students • Over $250K for equipment in FY 06/07

    4. What are Perkins Goals? Improve CTE Students: • QPAs • Graduation rates • Retention • Completion • Job placement rates

    5. Purpose of Early Intervention • Assist in retaining CTE students who are experiencing difficulty in the classroom by: • Connecting students with college resources such as: • Tutoring, • Financial Aid, • Advising • Providing support for faculty

    6. Three Parts of Early Intervention • Faculty input via the World Wide Web • Retrieval of faculty referrals through CCAC’s database system (Datatel, Colleague) • Tracking and reporting EI data and results via the EI database

    7. Accessing Early Intervention

    8. What happens to your referral? • Referrals are retrieved from Datatel by a Career Support Specialists • Entered in a tracking database • The Career Support Specialist attempts to contact the students via phone, mail and e-mail

    9. When students respond • Options to improve student’s academic performance are discussed • The student may be referred to other campus resources such as: • Tutoring or Facilitated Studies • Supportive Services • Financial Aid • Career Services • Registration or Advising • The student may be informed of the withdrawal process and deadline if necessary

    10. Some Students Don’t Respond • Sometimes student contact information in Datatel is inaccurate • Some students can never be reached or simply choose not to respond • Those students who cannot be contacted or who do not respond have an increased chance of failure

    11. Feedback to Faculty • Referring faculty member is notified of the progress of the referral by the Perkins Career Support Specialists • Depending on the situation the instructor may receive this information for each student separately or as a class • The CSS may contact the faculty for assistance in helping the student

    12. EI Success vs. Failure Defined • Success = Final letter grade of A, B, C or W • W grades are considered success since they do not adversely impact a student’s QPA • Failure = Final letter grade of D or F • I are grades dismissed as inconclusive • Only referred students are tracked

    13. EI Outcomes Matrix

    14. Notes on EI Outcomes Matrix • Students can either achieve success or failure as defined previously • Students can either respond or not respond to Early Intervention • This matrix tracks referrals not students and therefore an individual student can appear in more than one outcome cell • Statistics from Fall 2006

    15. Success vs. Failure Matrix

    16. Stopping the Slide:Referrals and Responses Both Up After 06FA

    17. EI’s Limitations • Staffing – 17 staff, 14 of which are part-time handle EI referrals • CTE Students only • Only  of referrals received by third week of term • Perkins & Early Intervention serves primarily as a contact point and referral source for students

    18. 06FA Faculty Survey • 788 surveys sent via e-mail to CCAC faculty who taught in 06FA • 318 Read the e-mail • 157 Deleted e-mail without reading it • Only 32 Faculty members responded

    19. Faculty Comments from Survey • “If you want faculty to use the system, there should be more people on the other end to help the students.”

    20. Faculty Comments from Survey • “The institution needs to have an organized retention program that is also well funded.”

    21. Faculty Comments from Survey • “The online system has been greatly improved. It's the one-on-one student contact that needs more improvement in order for this system to be effective.”

    22. Keeping EI Visible • Continue marketing • Flyers • Webpage • Reminder e-mails • Personal Touch • Individual success stories • Faculty survey

    23. Perkins Grant on the Web • For information on the Online Early Intervention System go to and search for “Early Intervention” • For general Perkins Grant information including campus contact information, go to and search for “Perkins Grant”

    24. Contact Information Norm Downey (412) 237-8192