Benefits of Electronic Documentation for Law Firms

1. Benefits of Benefits of Electronic Documentation for Law Electronic Documentation for Law Firms Firms Switching from paper files to electronic documentation, law firms can ease document access and retrieval and access their data from any location. Attorneys and their staff require instant access to diverse information, ranging from pleadings, case files, contracts, to other client and legal records.Law firms handle huge volume of data and documents and switching from paper to electronic documentation can benefit them in many ways. Legal transcription services can play a key role in the transition process. Basic organizational procedures can make document management in law firms simpler and more efficient. Each litigation file must be organized with all the critical documents such as correspondence, client documents, defendant’s documents, expert reports from the plaintiff and defendant, and deposition transcripts. All such documents should be arranged in chronological order, with the most recent ones on top for easy retrieval. www.legaltranscriptionservice.com 918-221-7810

2. Going paperless offers many advantages for a law firm: Improved document security Can meet client expectations better Easy access to files with efficient search capabilities Access documents in the cloud from any location Document centralization and shareability Enhanced organization efficiency Saves time and money Reduces storage space Electronic document management systems (DMS) for law firms come with many benefits: Usability Quality DMS is user-friendly and comes with efficient indexing system Its well-designed search function allow users to search for and locate documents Compliance and Security Law firms store confidential and privileged information DMS for law firms comply with industry regulations and standards Email Linking and Other App Integration Mails from clients and employees should be securely integrated DMS allows add-on integration with other apps like MS Office, Adobe Acrobat etc. Scalability Supports effortless scaling without compromising competence and performance Disaster Recovery Secures data from natural disasters such as hurricanes and earthquakes Preserves critical data and minimize business disruption if unexpected events occur Document Tagging Tagging files with different parameters will make them easy to find www.legaltranscriptionservice.com 918-221-7810

3. Version Control Allows law firms to find all the versions of the documents they handle Facilitates research, decision-making, and auditing Life Cycle Management Allows law firms to manage the entire life cycle, from document creation to destruction Law firms can rely on legal transcription outsourcing to ensure that all audio, video, and paper-based content is digitized in the required format. Transcripts of depositions, interrogations, legal briefs, wiretaps, conference calls, and jury instruction can be scanned, stored and indexed as digital files for retrieval and reference in the document management system. www.legaltranscriptionservice.com 918-221-7810