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Things You Need to Know • How to prepare yourself to discuss the financial aspects of your programs • How to highlight the successes of your programs and everything else…
Financial Aspects of the Program • Average Daily Participation (ADP) total lunches served number of operating days
Financial Aspects of the Program • Meal Equivalents A student reimbursable lunch is the standard unit of measurement.
Meal Equivalents • Calculation: Student reimbursable lunches 1.0 Student reimbursable breakfast .66 After school snacks number of snacks served 3 Other food service sales = a la carte & extra food sales* $2.72 + .2075 cents *Extra food sales include second meals, adult meals, and catered/special events. In-kind meals for food service staff are not counted towards meal equivalents.
Productivity • Meals per Labor Hour Meal Equivalents Total Paid Productive Labor Hours Industry Standard: 14-18 Meals per Labor Hour
Per Plate Meal Cost • Figure per plate meal cost- Meal Cost = total expenditures meal equivalents This figure can be calculated for day, week, month, year. Watch the trends….. Average Daily Participation, Food Costs
Per Plate Meal Cost Total Expenditures
Operating Ratios • Food and Labor Cost Percentages Food Cost Percentage = cost of purchased food40% total revenue Labor Cost Percentage= payroll, benefits, other related expenses40% total revenue Indirect costs, capital outlay……..
The 1800 Report 1800 Report A- Revenues Less Expenditures 1800 Report B- Expenditures as a Percent of Revenue 1800 Report C- Expenditures as a Percent of Revenue (ranked) 1800 Report D- Expenditures and Revenues per Equivalent Lunch 1800 Report E- Expenditures and Revenues per Equivalent Lunch 1800 Report F- Percentage of Food & Labor Costs to Total Revenues 1800 Report G- Breakfast Participation 1800 Report H- Lunch Participation 1800 Report I- Student Participation in Breakfast and Lunch Programs 1800 Report J- Percent of Student Participation in Breakfast Programs 1800 Report K- Percentage of Student Participation in Lunch Programs
Program Successes & Everything Else… • Webpage • Keep information up-to-date • Post events • Post menus • Highlight Employee Successes • Link to school newspaper, nutrition education websites, etc.
Everything Else… • Theme Meals • Involve Students • Menu Contests • Taste Tastes • Celebrate “Occasions”
Everything Else… • Nutrition Education & Information • Bulletin Boards • Cafeteria • Newsletter • Menus • Backpack flyers
Essentials in Overall Program Success • Know your stuff! • Teach it! • Talk about it!