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OAIS in the Library Environment Managing and Preserving Electronic Resources FLICC/CENDI Washington DC, December 11,2001. Anne Van Camp RLG, Member Initiatives avc@notes.rlg.org. Who, Why, and What?. Who am I? Why am I here? What are we doing of interest?. RLG .

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OAIS in the Library EnvironmentManaging and Preserving Electronic ResourcesFLICC/CENDIWashington DC, December 11,2001

Anne Van Camp

RLG, Member Initiatives

avc@notes.rlg.org

who why and what
Who, Why, and What?
  • Who am I?
  • Why am I here?
  • What are we doing of interest?

FLICC/CENDI - 11 December 2001

slide3
RLG
  • Non-profit corporation, founded in 1974
  • 165 members in 15 countries
  • Mission:
    • Through collaborative action with our members, increase access and preserve information that supports research and learning

FLICC/CENDI - 11 December 2001

rlg collaboration
RLG Collaboration
  • Collaborative initiatives
    • Resource sharing, digital initiatives, primary sources management, preservation standards, museum documentation
  • Networked Information Services
    • Online research resources
    • Record and document supply

FLICC/CENDI - 11 December 2001

collaboration best practice in digital preservation
Collaboration & Best Practice in Digital Preservation
  • Preservation Metadata
  • Digital Archive Attributes
  • In the context of existing and/or emerging international standards
    • Open Archival Information System (OAIS)
      • International, widely diverse communities

FLICC/CENDI - 11 December 2001

what do i mean by digital preservation
What Do I Mean by Digital Preservation?
  • Two distinct, but equally important functions
    • Long-term maintenance of a bytestream (digital objects);
    • Continuing access to its contents over time and through changing technology

FLICC/CENDI - 11 December 2001

what does digital preservation do
What Does Digital Preservation Do?
  • Preservation should allow future users to:
    • retrieve, access, decipher, view, interpret, understand, appreciate, and experience
    • informational entities (i.e., documents, data, records, audio, video, etc.)
    • in whatever ways and for whatever purposes are desired in the future
    • while retaining their meaning and validity (i.e., their “authenticity”)

-Jeff Rothenberg

FLICC/CENDI - 11 December 2001

interested communities
Interested Communities
  • National archives
  • National libraries
  • Research repositories
    • Public and private archives
    • University libraries
    • Public and private research repositories
    • Museums

FLICC/CENDI - 11 December 2001

what are we doing now
What are We Doing Now?
  • Digital repository [archive] models
    • Open Archival Information System (OAIS)
  • Attributes of a digital repository for research resources
  • Preservation metadata
  • Digital preservation policies

FLICC/CENDI - 11 December 2001

slide10

Necessary Tools and Guidelines

  • Definitional DocumentsAttributes of a Trusted Digital Repository
  • Architectural Models OAIS Reference Model
  • Administrative Functions & PoliciesPolicy Frameworks for Digital Archives
  • Selection Policies
  • Access Systems/Metadata StructuresInformation Infrastructure for Digital Archives

FLICC/CENDI - 11 December 2001

open archival information system reference model
Open Archival Information System Reference Model
  • Framework for understanding and applying concepts needed for long-term preservation of digital information
      • Development to fit certain information types (digital images, space systems data, etc.) left to those who adopt the model
  • Facilitates description and comparison of archives
  • Addresses a full range of archival functions
  • Broad, international interest

FLICC/CENDI - 11 December 2001

examples of oais influence in libraries
Examples of OAIS Influence in Libraries
  • NEDLIB (Networked European Deposit Library) Project
  • CEDARS (CURL Exemplars in Digital Archiving) Project
  • British Library
  • Koninklijke Bibliotheek (National Library of the Netherlands)
  • National Library of Australia
  • Harvard University

FLICC/CENDI - 11 December 2001

defining attributes
Defining Attributes

PRO

D

U

C

E

R

Preservation

C

O

N

S

U

M

E

R

Delivery

Data

Packaging

Data

Data

&

Ingest

Access

&

Management

Capture

Delivery

Archival Storage

Administration

Monitoring & Logging

FLICC/CENDI - 11 December 2001

rlg oclc working group on digital archive attributes
RLG/OCLC Working Group on Digital Archive Attributes

Scope:

  • Create a definitional document describing the characteristics of reliable, digital archives for heterogeneous research collections
  • Identify tools to support institutions in seeking or building archiving services
  • Present recommendations to RLG and OCLC suggesting solutions for developing tool sets
  • Identify any follow-on activities required

FLICC/CENDI - 11 December 2001

draft report
Draft Report

Attributes of Trusted Digital Repositories: Meeting the Needs of Research Resources (August 2001)

www.rlg.org/longterm/attributes01.pdf

  • High-level, conceptual “discussion”
  • Provides a framework for the “deep infrastructure” identified in the 1996 report, Preserving Digital Information

FLICC/CENDI - 11 December 2001

what does the report do
What Does the Report Do?
  • Provides a definition of a trusted digital repository
  • Identifies the primary attributes of a trusted digital repository
  • Articulates a framework for the development of a certification program
  • Identifies the responsibilities of an OAIS-compliant repository

FLICC/CENDI - 11 December 2001

attributes framework
Attributes Framework
  • Administrative responsibility
  • Organizational viability
  • Financial sustainability
  • Technological suitability
  • System security
  • Procedural accountability

FLICC/CENDI - 11 December 2001

administrative responsibility
Administrative Responsibility
  • Meet appropriate national and/or international standards for the physical environment
  • Meet or exceed community standards for performance
  • Collect and share data measurements routinely with depositors
  • Involve external community experts in validating and/or certifying its processes and procedures on a regular schedule

FLICC/CENDI - 11 December 2001

organizational viability
Organizational Viability
  • Mission statements reflect appropriate commitment
  • Demonstrate viability and trustworthiness
    • legal status
    • transparent business practices
    • staff training
  • Written agreements with depositors
  • Contingency plans and “succession” plans

FLICC/CENDI - 11 December 2001

financial sustainability
Financial Sustainability
  • Good business practices and plan
  • Regular audit schedule
  • Short- and long-term financial planning cycles
  • Adequate operating budgets and reserves
  • Appropriate fiscal practices and conduct

FLICC/CENDI - 11 December 2001

technological suitability
Technological Suitability
  • Consider all relevant options
  • Communicate openly about the suitability of variant strategies
  • Have appropriate hardware and software in place
  • Policies and plans for replacing technology
  • Comply with all relevant standards and best practices
  • Ensured staff expertise

FLICC/CENDI - 11 December 2001

system security
System Security
  • Systems used will be designed to assure the security of the digital assets managed there
  • Policies and practices will meet community requirements
    • particularly those pertaining to copying processes, authentication systems, firewalls, and backup systems.
  • Disaster response
  • Data protection

FLICC/CENDI - 11 December 2001

procedural accountability
Procedural Accountability
  • Documented practices, available upon request
  • Have monitoring mechanisms in place
    • For systems
    • For procedures
  • Preservation strategies (migration, emulation, etc.) undertaken are recorded and justified in context of community best practices
  • Feedback mechanisms to support problem resolution

FLICC/CENDI - 11 December 2001

other important issues
Other Important Issues
  • The importance of trust
    • What is trust
    • Between what and whom
    • How is it validated?
  • The need for certification

FLICC/CENDI - 11 December 2001

certification
Certification
  • Key component of a trusted digital repository
  • Self-assessment will not always be adequate
    • especially if institutions choose to use third-party services
  • In past, certification practices have been informal and implicit

FLICC/CENDI - 11 December 2001

however
However,

the attributes to be measured in certification are easier to define than the process and infrastructure of certification

So where do we go from here?

FLICC/CENDI - 11 December 2001

framework for certification program
Framework for Certification Program
  • Determine the need for an official certifying body
    • and who it may be, qualifications, etc.
  • Identify the attributes to be measured
  • Specify the frequency or cycle of certification
  • Define the conditions for revocation of certification

FLICC/CENDI - 11 December 2001

applicability practicality
Applicability & Practicality
  • Number of institutions in the process of building and organizing digital repositories
  • Other organizations will look for third-party archiving services
  • Report articulates roles and responsibilities of long-term repositories
    • Provides a framework for measuring reliability and performance
    • Outlines a second framework for certification

FLICC/CENDI - 11 December 2001

next steps
Next steps
  • Certification effort surging forward
  • Tools for OAIS implementers
    • Discussion list for practitioners
    • Web site of organizations using OAIS
  • Follow-on recommendations

FLICC/CENDI - 11 December 2001

sources for further information
Sources for Further Information
  • Research Libraries Group and RLG DigiNews

www.rlg.org/longterm/ www.rlg.org/preserv/diginews

  • Cedars Project and Camileon Project

www.leeds.ac.uk/cedars/ www.si.umich.edu/CAMILEON/

  • National Library of Australiawww.nla.gov.au/preserve/
  • Networked European Deposit Library (NEDLIB)

www.kb.nl/coop/nedlib/

  • Preserving Access to Digital Information (PADI) subject gateway

www.nla.gov.au/padi/

FLICC/CENDI - 11 December 2001