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Mechanics and Style. Consistency Capitalization Italics Abbreviations Acronyms and initializations Numbers Enumeration Equations. Consistency. Capitalization Italics Abbreviations Acronyms and initializations Numbering sequences Symbols Equations Spelling . Capitalization.

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Mechanics and Style

  • Consistency

  • Capitalization

  • Italics

  • Abbreviations

  • Acronyms and initializations

  • Numbers

  • Enumeration

  • Equations


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Consistency

  • Capitalization

  • Italics

  • Abbreviations

  • Acronyms and initializations

  • Numbering sequences

  • Symbols

  • Equations

  • Spelling


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Capitalization

  • Capitalize the first word in a sentence

  • Capitalize proper nouns

  • Capitalize titles of books, periodicals, published and unpublished reports, articles, and document sections according to IEEE guidelines

  • Capitalize references to specific figures, tables, chapters, sections and equations


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Italics

  • Italicize titles of journals, books, newsletters, and manuals

  • Italicize letters, words, terms, and equation symbols

  • Italicize foreign words

  • Italicize words or phrases being emphasized

  • Italicize names of specific vessels


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Abbreviations

  • Abbreviate terms and words in graphics and bibliographies

  • Abbreviate certain words and phrases in your text

  • Abbreviate standard units of measure

  • Avoid inventing abbreviations


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Acronyms and Initializations

  • Capitalize acronyms and do not use periods. (When acronyms become integrated into the language as common nouns, e.g., laser or radar, they are no longer capitalized.)

  • Spell out the phrase and follow it with the acronym or initialization in parentheses when using the acronym for the first time. Then use the acronym by itself:

    • Hypertext markup language (HTML) is a common programming language. Most graduate students are familiar with HTML.


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Acronyms and Initializations (2)

  • Provide a list of terms in the front matter of the document (if numerous acronyms and initializations appear in the document)

  • Form the plural of an acronym by adding –s without an apostrophe:

    • GTAs

    • PALs


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Numbers

  • Spell out a number if it begins a sentence

    • Four students made 100 on the test.

    • Fifteen students will give their presentations today.

  • Spell out the pronoun one

    • One is expected to give five oral presentations.

    • When one speaks, it is important to make lingering eye contact with the audience.

  • Use numerals for dates, time of day, pages, figures, and notes


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Numbers (2)

  • Use Arabic numerals followed by a percent sign (%) to express percentages (except at the beginning of a sentence):

    • His number of filler words decreased by 17%.

    • Ninety-five percent of all students will improve their oral presentation scores on their final presentation.

  • Spell out the first number when one number immediately follows another in a sentence:

    • The circuit used two 2-bit adders.

    • The circuit used three 2-bit adders.


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Numbers (3)

  • Use the following guidelines for forming American and British numbers:

    • Form integers of two to four digits without any punctuation or spacing:

      • 74 741 7415

    • Use a period (.) to indicate the decimal point and use an initial zero (0) for numbers less than 1.0:

      • 74.5 7.452 0.254

    • Form numbers of five digits or more by using a comma (,) to mark off groups of three digits, starting at the decimal point:

      • 27,451 70,000 700,254.51


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Numbers (4)

  • Use the following guidelines for forming international numbers:

    • Form integers of two to four digits without any punctuation or spacing:

      • 74 741 7415

    • Use the comma (,) to indicate the decimal point and use an initial zero (0) for numbers less than 1.0:

      • 74,5 7,452 0,254

    • Separate numbers of five digits or more by using a period (.) to mark off groups of three digits, starting at the decimal point:

      • 27.451 70.000 700.254,51


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Numbers (5)

  • Adopt one of the following formats for writing numbers:

    • Use Arabic numerals instead of words for both cardinal and ordinal numbers:

      • 4 chips 4th chip

    • Write out numbers between one and ten and two-word fractions that do not follow an integer:

      • Four chips 1 ½ hours one-half hour


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Enumeration

  • Use enumeration in documents to identify sequences of chapters, sections, page numbers, figures and tables, equations, footnotes, and appendixes.


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Chapter/Section/and Outline Enumeration

  • 1

    • 1.1

    • 1.2

      • 1.2.1

      • 1.2.2

  • 2

    • 2.1

    • 2.2

  • 3

    • 3.1

    • 3.2


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Pagination

  • Front matter: use lower case Roman numerals

    • ( i, ii, iii, iv, v, etc.)

  • Body: use Arabic numerals sequentially throughout starting with page 1 (do not show the page number on page 1)

  • End matter: continue the sequential Arabic numerals begun in the body of the document


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Figures

  • Number sequentially using Arabic numerals (no decimals)

  • Capitalize the word figure when a number follows it

  • Do not abbreviate the word figure

  • Follow the figure numberwith a period (.), skip a space, and begin the title with a capital letter

  • Begin the figure title at the left edge of the figure

  • Put the figure title under the figure

  • Put the figure title inside the lines surrounding the figure

  • Write the title as though it were a sentence – capitalize only proper nouns and the first letter of the first word


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Tables

  • Number sequentially using Arabic numerals (no decimals)

  • Capitalize the word table when a number follows it

  • Do not abbreviate the word table

  • Follow the word table with a period (.), skip a space, and begin the title with a capital letter

  • Center the table title at the top of the table

  • Put the table title inside the lines surrounding the table

  • Capitalize only proper nouns and the first letter of the first word in the title


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Equations

  • Number sequentially all equations discussed in the text

  • Do not number equations that are part of a series of intermediate steps and that are ot specifically discussed

  • Use the abbreviation Eq. followed by an Arabic numeral to number equations


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Equations (2)

  • Integrate equations into the body of the document by including in the text one or more explicit references to each equation

  • Include only the primary equations in the body of the document (detailed derivations and calculations correctly belong in appendices)

  • Set off equations from the text by displaying them centered on the longest line, and with equation numbers

  • The number of the equation is set flush right and is enclosed in parentheses


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References

  • Number references chronologically (according to the order in which they appear in the text)


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