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School Year Calendar and minutes reporting

Simple Solution. Brighter Futures. School Year Calendar and minutes reporting. April 2018. Presented by: Region One PEIMS Dept. CONTENTS School Year Minutes (HB 2442) SCHOOL-DAY-WAIVER-MINUTES (E1572) Juvenile Justice Alternative Education Program (JJAEP) Calendars

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School Year Calendar and minutes reporting

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  1. Simple Solution. Brighter Futures. School Year Calendar and minutes reporting April 2018 Presented by: Region One PEIMS Dept.

  2. CONTENTS School Year Minutes (HB 2442) SCHOOL-DAY-WAIVER-MINUTES (E1572) Juvenile Justice Alternative Education Program (JJAEP) Calendars Holding School on Memorial Day (HB 441)

  3. HB 2442 Minutes – Background HB 2610 (84th Legislative session) revised TEC 25.081 to require school districts to provide at least 75,600minutes of instruction for students. Previously school districts were required to provide 180 days of instruction. HB 2442 (85th Legislative session) revised the requirements for minutes of operation by adding special program requirements for minimum instructional minutes and days of operation. HB 2442 does allow for certain charter schools to operate on the basis of days instead of minutes. (Open-enrollment charter schools granted a charter before January 1, 2015) Juvenile Justice Alternative Education Programs (JJAEPs) are required to operate on the basis of 180 days. TEC 37.001(f) This will be discussed in more detail.

  4. HB 2442 Minutes – Question 1 Use the Instructional Program Calendar Reporting Chart to answer the following questions. This chart can also be found in the Texas Education Data Standards – Section 8.2.1 . Answer: 75,600 operational minutes Question: What is the minimum number of operational minutes a charter school (issued to operate after January 1, 2015) must operate? Why: A charter school (issued to operate after January 1, 2015) must operate for 75,600 operational minutes. Business Rule 10200-0027 supports this requirement.

  5. HB 2442 Minutes – Question 2 Use the Instructional Program Calendar Reporting Chart to answer the following questions. This chart can also be found in the Texas Education Data Standards – Section 8.2.1 . Answer: 32,400 instructional minutes Why: Per HB 2442, a prekindergarten program is eligible to receive one-half of average daily attendance if the district’s or charter school’s prekindergarten program provides at least 32,400 minutes of instructional time to students. Business Rule 10200-0046 supports this requirement. Question: What is the minimum number of instructional minutes a prekindergarten program must operate in order to receive one-half day of average daily attendance?

  6. HB 2442 Minutes – Question 4 HB 2442 Minutes – Question 3 Use the Instructional Program Calendar Reporting Chart to answer the following questions. This chart can also be found in the Texas Education Data Standards – Section 8.2.1 . Answer: 43,200 instructional minutes Why: Per HB 2442 it states that a district or charter school is eligible to earn full average daily attendance if the district or school provides at least 43,200 minutes of instructional time to students enrolled in an alternative education program operating under Section 37.0008. Business Rule 10200-0047 supports this requirement. Business Rule 10200-0042 supports this requirement. Question: Should a Disciplinary Alternative Education Program (DAEP) report Operational Minutes or Instructional Minutes?

  7. HB 2442 Minutes – Question 6 HB 2442 Minutes – Question 4 Use the Instructional Program Calendar Reporting Chart to answer the following questions. This chart can also be found in the Texas Education Data Standards – Section 8.2.1 . Answer: 180 days with a minimum of 7 hours of instruction / day Question: Should a Juvenile Justice Alternative Education Program (JJAEP) report Operational Minutes, Instructional Minutes, or Days? Why: TEC 37.011(f) specifies that a Juvenile Justice Alternative Education Program (JJAEP) must operate on the basis of a seven-hour school day and a 180-day school year.

  8. E1600 INSTRUCTIONAL-PROGRAM-TYPE (New) • INSTRUCTIONAL-PROGRAM-TYPE (E1600) indicates the type of attendance program associated with this calendar. Each unique instance of a campus calendar track must be associated with an INSTRUCTIONAL-PROGRAM-TYPE. For example, if a campus has both a pre-kindergarten calendar track following 32,400 instructional minutes and a regular program track following 75,600 operational minutes, then each calendar will be reported separately with a unique INSTRUCTIONAL-PROGRAM-TYPE. • Element E1600 INSTRUCTIONAL-PROGRAM-TYPE added to the ReportingPeriodExtension complex type.

  9. E1600 INSTRUCTIONAL-PROGRAM-TYPE (New) Element ID – E1600 Data Element – INSTRUCTIONAL-PROGRAM-TYPE XML Name – TX-InstructionalProgramType Code Table ID – C215 Length – 2 Data Type – CODED Pattern – ## Submission(s) – 3 Mandatory – Yes

  10. E1600 INSTRUCTIONAL-PROGRAM-TYPE (New)

  11. E1571 SCHOOL-DAY-OPERATIONAL-MINUTES (Revised) • SCHOOL-DAY-OPERATIONAL-MINUTES (E1571) indicates the minutes that a campus operated on a particular school day for the purpose of student instruction. SCHOOL-DAY-OPERATIONAL-MINUTES is only reported for Instructional Program Types that are following 75,600 Operational Minutes. This data element has been updated from mandatory to optional for PEIMS Submission 3 on the CalendarDateExtension complex type for the 2018-2019 school year due to the multiple program types that do not follow the 75,600 operational minutes.

  12. E1571 SCHOOL-DAY-OPERATIONAL-MINUTES Element ID – E1571 Data Element – SCHOOL-DAY-OPERATIONAL-MINUTES XML Name – TX-SchoolDayOperationalMinutes Domain of Values – 0-600 Length – 3 Data Type – NUMERIC Pattern – #... Submission(s) – 3 Mandatory – No

  13. E1599 SCHOOL-DAY-INSTRUCTIONAL-MINUTES (New) • SCHOOL-DAY-INSTRUCTIONAL-MINUTES (E1599) indicates the portion of the school day in which instruction takes place along with certain other exceptions and are considered a subset of operational minutes. SCHOOL-DAY-INSTRUCTIONAL-MINUTES are only reported for Instructional Program Types that are not following 75,600 Operational Minutes or a 180-day school year calendar. • Element E1600 INSTRUCTIONAL-PROGRAM-TYPE added to the ReportingPeriodExtension complex type.

  14. E1599 SCHOOL-DAY-INSTRUCTIONAL-MINUTES (New) Element ID – E1599 Data Element – SCHOOL-DAY-INSTRUCTIONAL-MINUTES XML Name – TX-SchoolDayInstructionalMinutes Domain of Values – 0-600 Length – 3 Data Type – NUMERIC Pattern – ### Submission(s) – 3 Mandatory – No

  15. Operational Minutes vs. Instructional Minutes

  16. HB 2442 Minutes – TSDS PEIMS Code Changes • E0975 – INSTRUCTIONAL-TRACK-INDICATOR-CODE indicates a unique campus calendar of school days for a particular group of students on a campus. • Data Type has been updated to String and the Domain of Values has been added to be 00-99 on the ReportingPeriodExtension, BasicReportingPeriodAttendanceExtension, and SpecialProgramsReportingPeriodAttendanceExtension complex types. • Students with the same instructional track have the same number of days taught in a particular reporting period at a campus. It is required that a campus report different instructional tracks if the number of days taught for a group of students is different in a particular reporting period. • While TEA prefers that the INSTRUCTIONAL-TRACK-INDICATOR-CODEs be used in sequence, the choice of the instructional track is at the discretion of the campus. • C141 – INSTRUCTIONAL-TRACK-INDICATOR-CODE has been retired.

  17. E0975 INSTRUCTIONAL-TRACK-INDICATOR-CODE (Revised) • C141 – INSTRUCTIONAL-TRACK-INDICATOR-CODE has been retired. Element ID – E0975 Data Element – INSTRUCTIONAL-TRACK-INDICATOR-CODE XML Name – TX-InstructionalTrack Domain of Values – 00-99 Length – 2 Data Type – STRING Pattern – ## Submission(s) – 3 Mandatory – Yes

  18. C204 CALENDAR-WAIVER-EVENT-TYPE-CODE (Revised) • C204 – CALENDAR-WAIVER-EVENT-TYPE code table updated. • Code 03 – Shortened Waiver Day was deleted.

  19. E1572 SCHOOL-DAY-WAIVER-MINUTES (Revised) Element ID – E1572 Data Element – SCHOOL-DAY-WAIVER-MINUTES XML Name – TX-SchoolDayWaiverMinutes Domain of Values – 0-600 Length – 3 Data Type – NUMERIC Pattern – ### Submission(s) – 3 Mandatory – Yes • SCHOOL-DAY-WAIVER-MINUTES indicates the waiver minutes for the campus and calendar date. • For the 2017-2018 school year, it was determined that the Domain of Values needed to be updated from 0-480 to 0-600 in order to allow schools to report the facts of their school calendars related to Low Attendance Waivers. • For the 2018-2019 school year, the Domain of Values has been updated to 0-600 in order for schools to report the facts of their school calendars related to Low Attendance Waivers.

  20. HB 2442 Minutes – Business Validation Deletions

  21. HB 2442 Minutes – Business Validation Revisions

  22. HB 2442 Minutes – Business Validation Revisions

  23. HB 2442 Minutes – Business Validation Additions Staff Development Waiver Day may not be reported before the first day of student instruction or after the last day of student instruction.

  24. HB 2442 Minutes – Business Validation Additions Manage the use of school day operational minutes for specific instructional program types.

  25. HB 2442 Minutes – Business Validation Additions Manage the use of school day instructional minutes for specific instructional program types.

  26. HB 2442 Minutes – Business Validation Additions Manage the use of instructional program types for charters.

  27. HB 2442 Minutes – Business Validation Additions Instructional program type 03 – Charter (issued before 1/1/2015) is required to operate for a minimum of 180 days.

  28. HB 2442 Minutes – Business Validation Additions Instructional program type 04 – Prekindergarten is required to operate for a minimum of 32,400 minutes.

  29. HB 2442 Minutes – Business Validation Additions Instructional program types 05-12 are required to operate for a minimum of 43,200 minutes.

  30. JJAEP Calendars - Background • HB 2442 repealed the seven-hour (420 minutes/day) school day requirement from TEC 25.082(a). • However, TEC 37.011(f) specifies that a Juvenile Justice Alternative Education Program (JJAEP) must operate on the basis of a seven-hour school day and a 180-day school year. • Any school day waivers that are available to a JJAEP are issued by the Texas Juvenile Justice Department (TJJD) and not TEA. • In previous years, LEAs used TEA issued waiver types to report JJAEPs that operate less than 180 days. • Since JJAEPs are required to operate on the basis of 180 days, a new Instructional Program Type Code for JJAEPs is necessary. • Code 13 has been added to the C215 INSTRUCTIONAL-PROGRAM-TYPE code table.

  31. JJAEP Calendars – Update C204 Code Table • In order for a JJAEP to indicate authorization to operate for less than 180 days, a new waiver type is necessary. • Code 05 added to the C204 CALENDAR-WAIVER-EVENT-TYPE-CODE table. • Any waivers authorized for a JJAEP will be issued by the Texas Juvenile Justice Department (TJJD).

  32. JJAEP Calendar - Business Validation Additions

  33. JJAEP Calendar - Business Validation Additions

  34. HB 441 Memorial Day - Background • TEC 25.081 adds a prohibition that public schools may not operate (hold classes) on Memorial Day. • LEAs that are faced with operating on Memorial Day to compensate for minutes lost due to disaster, flood, extreme weather conditions, fuel curtailment, or another calamity may apply for a waiver. When approved, the LEA will use CALENDAR-WAIVER-EVENT-TYPE-CODE 99 – Other Waiver Day. • Alternatively, an LEA may meet their calendar minutes/days requirement in any other acceptable way (i.e. Add days to school calendar year). • Business validation rules have been added to warn an LEA when reporting operational minutes, instructional minutes, or a student instructional day on the calendar day on which Memorial Day falls.

  35. HB 441 Memorial Day - Business Validation Additions

  36. HB 441 Memorial Day - Business Validation Additions

  37. Questions? Questions?

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