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Recruitment Booster. What we’ll review. Setting Up Recruitment Validation Tables Posting Questions Email Communications VSID and Other Settings Creating and Posting Requisitions Tracking Applicants Registering for and Using the Career Center Updating Applicant Records

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Presentation Transcript

What we ll review
What we’ll review

  • Setting Up Recruitment

    • Validation Tables

    • Posting Questions

    • Email Communications

    • VSID and Other Settings

  • Creating and Posting Requisitions

  • Tracking Applicants

    • Registering for and Using the Career Center

    • Updating Applicant Records

      Test Site we will be using today: WFN4FTP30

  • Recruitment validation tables
    Recruitment Validation Tables

    • Job

      • Contains description as well as other key job details such as FLSA code

    • Posting Question Category

      • Allows client to create categories to organize job posting questions

      • Optional

    • Application Status

      • Status labels

      • Client can create custom labels for all statuses except New Applicant and Hire

    • Cost Type

      • Categorize costs associated with recruitment

      • ‘Cost to Hire’ report

    Application status labels
    Application Status Labels

    • Setup  Tools  Validation Tables  Application Status

    • Status Label groups are standard:

      • New Application

      • Screening

      • Interview

      • Offer

      • Rejected

      • Keep on File

      • Pre-Hire

      • Hired

    • Use Status Labels to:

    • Organize, Track, Search applicants

    • Show or hide applications from managers

    • Send communications to applicants

    • Notify users of applicant status changes

    • Report on applicant statuses

    • All applications receive New Application status when submitted

    • Hired status label names are system-assigned and cannot be modified

    Job posting questions
    Job Posting Questions

    • Setup  HR & Talent  Recruitment  Posting Questions

    • Answer Types

      • Many to choose from! Combo menu, date field, yes/no, and more

    • Use the ‘Add Multiple Options’ feature for convenience

    • Copy a Question

    • Categorize your Questions


    • Questions cannot be edited or deleted once associated with an application

    • Once an application is associated with a question, client can only add or deactivate answer options

    • Client can change a question’s Category at any time

    Email communications
    Email Communications

    • Setup  HR & Talent  Recruitment  Communication

    • Email communications can be sent when the client:

      • Receives a new application

      • Screens candidate

      • Arranges an interview with candidate

      • Gathers pre-hire information

      • Makes an offer to candidate

      • Keeps candidate on file

      • Rejects an application

    • Standard vs. Custom emails

    • Select application status types that can use the email message

    • Only one email communication can be associated New Application status

    Recruitment settings
    Recruitment Settings

    • Setup  HR & Talent  Recruitment  Settings

    • Information collection settings

    • Settings apply to ALL job postings

    • Best practice: populate the settings once, and do not adjust them unless company policies change

    • Settings available for:

      • Voluntary Self-Identification (VSID) information

      • Required Fields regarding applicant personal information

      • Posting Settings including résumé submission

    Voluntary self identification vsid
    Voluntary Self-Identification (VSID)

    • VSID: information such as gender, race, ethnicity, and veteran status

    • System can prompt for VSID information, but it cannot be required

    • Options:

      • Allow collection of VSID information

      • Keep VSID information linked to applicants


      • Do not turn the linking option off and on once activated

      • Practitioners needing to view/edit/report on VSID should have VSID rights: Setup  Security  Access Permissions  Menu Access  Practitioner  Process  Talent  Applications

    Creating open requisitions
    Creating Open Requisitions

    • Setup is now complete!

    • Use Requisition Wizard to create open requisitions to post

    • Clients can post to:

      • Company website

      • ADP-hosted Career Center

      • External job posting sites (Monster, CareerBuilder)

      • Social networking sites (Facebook, LinkedIn)

    • Open requisition = a request made to fill an open position within a company

    • Posting = published version of the open requisition: what the applicant sees

    • Posting includes job description, requirements, questions, résumé and information gathering

    Requisition wizard
    Requisition Wizard

    • Process  Talent  Requisitions

    • Requisition Wizard walks the user through the following steps to create an open requisition:

      • Choose job

      • Provide position information

      • Define languages

      • Define or change posting settings

      • Select or add questions

      • Define manager access to postings and notifications

      • Confirm selections

    Posting an open requisition
    Posting an Open Requisition

    • Clients can post requisitions to a variety of sites

    • Note: To publish the posting, Requisition Status must be ‘Open’ or ‘On Hold’, and Posting Status must be ‘Accepting Applications’

      What is Career Center?

    • Career Center is an ADP-hosted site where applicants can:

      • Log in, or register for an account if first-time user

      • Search for and view listings of open jobs in the company

      • View job details

      • View and update profile

    • Career Center stores applicant’s profile information, making it easy to apply to multiple positions

    • URL displays in Setup  HR & Talent  Recruitment  Settings  Posting Settings

    Registering for and using the career center
    Registering For and Using the Career Center

    • First-time applicants must register for an account before applying

    • Returning applicants must log in, and previously stored information will populate

    • Applicant must populate security questions and answers for use in the event of a forgotten user ID or password

    • Note: User ID and password will not automatically become the applicant’s login information if he is hired by the company. They are used exclusively in the Career Center.

    Searching for candidates
    Searching for Candidates

    • Process  Talent  Applications (practitioner)

    • My Team  Talent  Applications (manager)

    • Practitioners/managers can search by:

      • Candidate Name

      • Application Date

      • Keywords

      • Salary Range

      • Requisition Name

      • Status Label

      • Question Responses (only pre-defined answers)

    Inside the candidate record
    Inside the Candidate Record

    • Process  Talent  Applications (practitioner)

    • My Team  Talent  Applications (manager)

    • Application(s) tab

      • Position Information

      • Question Responses

      • Application Notes

      • Communication History

      • Uploaded Files

    • Applicant Profile tab

      • Personal Information

      • Professional Background

    • Screening tab (if applicable)

    • Apply to Another Posting

    Updating applicant status
    Updating Applicant Status

    • Process  Talent  Applications (practitioner)

    • My Team  Talent  Applications (manager)

    • Header bar: click Change link, next to current status

    • Select Application Status

    • Choose Email Option:

      • Custom Email

      • Standard Email (if available)

      • No Email

    • Edit email subject, reply to, and text if desired

    • Add a note (optional)

    • Clicking ‘Done’ will send the email (if selected), and update candidate record, status history, and communication history

    Reporting on recruitment
    Reporting on Recruitment

    • Reports  Standard Reports  Recruitment (practitioner)

    • Reports  My Team Reports  Recruitment (manager)

      • Applicant Flow by Gender and Ethnicity

      • Applicant Summary

      • Application Questions and Answers

      • Application Status History

      • Cost to Hire

      • Time to Hire

    • Client can also build a Custom Report with Recruitment fields/data