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DegreeWorks - Zero to Sixty in Six Months Robin Richards Vice President, Student Services Cañada College Eric Raznick PowerPoint Presentation
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DegreeWorks - Zero to Sixty in Six Months Robin Richards Vice President, Student Services Cañada College Eric Raznick Director, Information Technology Services San Mateo Community College District. DegreeWorks - Zero to Sixty in Six Months. What We’d Like You to Know…

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DegreeWorks - Zero to Sixty in Six Months

Robin Richards

Vice President, Student Services

Cañada College

Eric Raznick

Director, Information Technology Services

San Mateo Community College District

degreeworks zero to sixty in six months

DegreeWorks - Zero to Sixty in Six Months

What We’d Like You to Know…

Some Good Reasons for having Degree Works

The Top Five: What to Have in Place for a Successful, Quick Implementation

A Few Technical Areas to Be Addressed

degreeworks zero to sixty in six months1

DegreeWorks - Zero to Sixty in Six Months

Background on Who We Are…

Skyline College, College of San Mateo and Cañada College with 27,000 students

Live with Student, Fin Aid, HR payroll and Finance. We do not use Luminus

Live with CAPP for Years (multi-year project)

degreeworks zero to sixty in six months2

DegreeWorks - Zero to Sixty in Six Months

Questions for the Audience…

1. How many of you:

Currently Use Degree Works

Bought Degree Works & Haven’t Implemented

Have Not Purchased Degree Works

degreeworks zero to sixty in six months3

DegreeWorks - Zero to Sixty in Six Months

Questions for the Audience…

2. What might be some “barriers” to implementing

Degree Works?

degreeworks zero to sixty in six months4

DegreeWorks - Zero to Sixty in Six Months

Why have Degree Works?

Accurate Degree Audits

Student Educational Plan

Ease of Use/Student & Staff Friendly!

Flexibility and Options

The Look

degreeworks zero to sixty in six months7

DegreeWorks - Zero to Sixty in Six Months

Why we made the change from CAPP

to Degree Works

Direction from Board to provide better counseling tools

Perception that students did not receive consistent counseling advice

Need for Online Ed Plan

Desire for Student/Staff-friendly software (that they would use!)

degreeworks zero to sixty in six months8

DegreeWorks - Zero to Sixty in Six Months

The Top Five: What to have in place…

#1 Create the Right Teams

Degree Works Steering Committee:

VPSS (3), Deans of Counseling (3), A&R Dean (1),

IT Support (2)

Role: To make key business decisions about implementation

Degree Works College Implementation Teams

Scribers (A&R) and Counselors

Roles: To make decisions about look/feel

degreeworks zero to sixty in six months9

DegreeWorks - Zero to Sixty in Six Months

The Top Five: What to have in place…

#2 Meet regularly to:

set timeline

align business practices &

maintain momentum

degreeworks zero to sixty in six months10

DegreeWorks - Zero to Sixty in Six Months

… meeting regularly to set timeline & maintain momentum

Excerpt from Board Presentation: January 2011

What is the Timeline for Implementation?

June 2011 for the Pilot Test and Fall 2011 for Go Live

October Identify Committees; Load Software

November Initial Steering Committee & Conduct Kick-Off Meetings

Dec - Feb Data Entry /Scribing; Conduct monthly meetings

March - April Campus data entry training; Plan for Pilot

May – June Go-Live Training & Go-Live Pilot

Fall 2011 Live with Degree Works

degreeworks zero to sixty in six months11

DegreeWorks - Zero to Sixty in Six Months

Degree WorksKick-Off Orientation

Thursday, November 11, 2010

About 50 participants representing all three colleges

Introductions

Building on our Past Work

Organization – Degree Works Steering Committee and College Implementation Teams

Your Role in this Process

Background on Degree Works at SMCCCD

Difference between Banner Degree Audit and Degree Works

Timeline for Implementation

Demonstration of the Degree Works Program

Discussion of Some Implementation Questions…

Scribing Roles (Entering information into the system)

Transcripts from other colleges

External Exams (e.g. AP, etc.)

Prerequisites

How far back to go

degreeworks zero to sixty in six months12

DegreeWorks - Zero to Sixty in Six Months

… meeting regularly to align business practices

CAPP Implementation:

Align courses (prerequisites & units)

Consistent processes

New Decisions:

Goals and Majors (consistent & updated)

Catalog Years (how far back & student’s year)

Program Lists

Scribed back four catalogs (2007-08)

degreeworks zero to sixty in six months13

DegreeWorks - Zero to Sixty in Six Months

The Top Five: What to have in place…

#3 Allocate Sufficient Staff Time and

Technical Assistance

Hired SIG & Consultant scribed first year

College staff did the rest – isolated in room with their colleagues from other colleges

Hired “subs” to backfill

Three scribers (one per campus):

THE REAL HEROES OF THE PROJECT!

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DegreeWorks - Zero to Sixty in Six Months

The Top Five: What to have in place…

#4 Gain Campus Support

Be excited about the project

Focus on what students need

Involve the counselors in the design of screens

Assure A&R “time to scribe” each year

degreeworks zero to sixty in six months16

DegreeWorks - Zero to Sixty in Six Months

The Top Five: What to have in place…

#5 Be Careful with the Roll-Out

Piloted with counselors for several months

Tested with students

Addressed concerns quickly

Conducted FLEX workshops at all colleges

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DegreeWorks - Zero to Sixty in Six Months

Had pilot over summer with select counselors. Showed product to students in a couple of counseling courses.

degreeworks zero to sixty in six months18

DegreeWorks - Zero to Sixty in Six Months

Technical Areas Addressed

Decided to have DW login from SSB. Works well!

Project involved web services, DBA and Banner student experts to make DW more user friendly

Made modifications to SSB to collect updated goal and major data

The DegreeWorks “What If” module very powerful but needed some local changes.

Did not restrict options to be consistent with college and degree

degreeworks zero to sixty in six months24

DegreeWorks - Zero to Sixty in Six Months

Our Next Steps

Created team to bring up Education Plan with Go Live Spring 2012

Start collecting incoming academic history and input articulation rules (big project!) Evaluating Treq vs. Banner

degreeworks zero to sixty in six months26

DegreeWorks - Zero to Sixty in Six Months

Real Student Feedback:

I like how it shows you the classes you have already taken and the classes you will need to take. It really helps you plan out your SEP so that you are ready to get a degree here at Skyline and transfer out into another University.

I like the "what if" section the best. It gives students the  opportunity to look at other majors and transfer choices.  

…knowing which classes I have left to complete.

Shows me all the classes I need to take to reach my goals and gain my degree. Makes me feel less lost. 

degreeworks zero to sixty in six months27

DegreeWorks - Zero to Sixty in Six Months

Thanks!

Robin Richards

richardsr@smccd.edu

Eric Raznick

raznick@smccd.edu