PNDBF – Outgoing Mail (A). Lim Sei Kee @ cK. Introduction. You have just written a letter to a friend. What would you do before you post it? Usually, you would check that the address on the envelope is correct and that all enclosures, if any, have been included. .
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Lim SeiKee @ cK
You have just written a letter to a friend. What would you do before you post it?
Usually, you would check that the address on the envelope iscorrectand that all enclosures, if any, have been included.
In an office, similar checks are done so that mail is sent out without any mistakes or delays.
Outgoing mail refers to all printed matter, parcels and electronic mail that are sent out of the office.
This chapter discusses the procedures for handling outgoing mail, various delivery services available and other services offered by the post office.
Before sending mail out, it must be collected, checked for correct addresses and signatures and classified under the correct postage category.
After collecting the mail, the following items are checked:
-enclose stiff objects,
-use coloured envelopes,
-print colour or words within the clear zone of the envelope.
After classifying the mail, the postage needs to be determined. This depends on the weight of each item of mail, its destination and whether it is to be sent by ‘surface mail’ or ‘airmail’. The postage rates are available at all Post Offices.