Staging Area Manager Review for All Risk Incidents

1. Staging Area Manager Review for All Risk Incidents Wildfire Training Solutions, Staging Area Manager Review

2. Instructor: David ReidWildfire Training Solutions Wildfire Training Solutions, Staging Area Manager Review

3. Agenda • 4 Hour review of the responsibilities of the Staging Area manager during initial • and extended attack. Not a Staging Area manager Class. Tag, You’re IT!!!!! • Instructor Introduction • www.wildfiretrainingsolutions.com • Logistics • Bathrooms, cell phones, breaks. • Participant Introductions • Who are you and why are you here? • Materials • J-236 Staging Area Manager Job Aid, Fireline Handbook • Questions? Wildfire Training Solutions, Staging Area Manager Review

4. Job Aids Wildfire Training Solutions, Staging Area Manager Review

5. What Is A Staging Area? • Staging areas are established for temporary location of available emergency responder resources. A Staging Area can be any location in which personnel, supplies, and equipment can be temporarily housed or parked while awaiting operational assignment. Staging Areas may include temporary feeding, fueling, and sanitation services for emergency crews like Wildland firefighters or Ground Search and Rescue. • Staging areas are established by the Operations Section Chief to enable positioning of and accounting for resources not immediately assigned. The Operations Section Chief assigns a manager for each Staging Area, who checks in all incoming resources, dispatches resources at the Operations Section Chief’s request, and requests Logistics Section Support, as necessary, for resources located in the Staging Area. • Personnel check in with the Resources Unit at the Staging Area, while supplies and equipment are checked in with the Supply Unit. If neither of these functions is activated, resources report to the Staging Area Manager for direction. Wildfire Training Solutions, Staging Area Manager Review

6. What Is A Staging Area Manager? • The Staging Area Manager - is responsible for managing all activities within a Staging Area. • The major responsibilities of the Staging Area Manager are: • Proceed to Staging Area. • Establish Staging Area layout. • Determine any support needs for equipment, feeding, sanitation and security. • Establish check-in function as appropriate. • Post areas for identification and traffic control. • Request maintenance service for equipment at Staging Area as appropriate. • Respond to request for resource assignments. (Note: This may be direct from the Operations Section Chief (OPS) or via the Incident Communications Center.) Wildfire Training Solutions, Staging Area Manager Review

7. What Is A Staging Area Manager? (Continued) • Obtain and issue receipts for radio equipment and other supplies distributed and received at Staging Area. • Determine required resource levels from the OPS. • Advise the OPS when reserve levels reach minimums. • Maintain and provide status to Resource Unit of all resources in Staging Area. • Maintain Staging Area in orderly condition. • Demobilize Staging Area in accordance with the Incident Demobilization Plan. • Maintain Unit/Activity Log (ICS Form 214, Unit Log). Wildfire Training Solutions, Staging Area Manager Review

8. What Is A Staging Area Manager? (Continued) In summary, to get the job done, the STAM needs to coordinate, cooperate, and communicate with a number of people. The STAM has to enlarge the staging area as dictated by the OSC. One cannot have a “that’s not my job” attitude and be an effective STAM. The staging area manager’s job is to run an area where resources can check in, get the service and support they need as efficiently and painlessly as possible, and get to an assignment on the incident quickly. All resources should be in the best possible condition to perform their tasks and available to respond within three minutes when they are located in a staging area. (pg. 36, J-236) Wildfire Training Solutions, Staging Area Manager Review

9. STAM Kit, Suggested Items Personal Items: • Proof of Incident qualifications (Red Card) • Position Task book • Fireline Handbook • Appropriate Clothing • Food, Water Wildfire Training Solutions, Staging Area Manager Review

10. STAM Kit, Suggested Items Documentation Forms: • ICS 211, Check-in List • ICS 213, General Message • ICS 214, Unit Log • ICS 226, Individual Performance Rating • Emergency Equipment Shift Ticket • Crew Time Report • Emergency Firefighter Time Report • Agency specific forms Wildfire Training Solutions, Staging Area Manager Review

11. STAM Kit, Suggested Items Miscellaneous Items (optional): • Assorted pens, pencils, felt tip markers, highlighters, thumb tacks, string tags, pads of paper, clipboard, masking/strapping tape, duct tape, envelopes, surveyor flagging, file system supplies, hole punch, scissors, etc. • Programmable radio/batteries • Calculator • Flashlight/Headlamp (extra batteries) • Camera Wildfire Training Solutions, Staging Area Manager Review

12. STAM Kit, Suggested Items • Tape measure • Insect repellent • Local area/Incident maps • Road atlas • Shoe polish, white, water base with applicator • Stick on numbers • Cell phone • Local telephone directory • STAM Vest What else can you think of? Wildfire Training Solutions, Staging Area Manager Review

13. Staging Trailer Thoughts • Large enough • Protect personnel from the elements • Chairs, tables • Shade, water proof • Lighting • Dry erase board • Generator • Extension cords Wildfire Training Solutions, Staging Area Manager Review

14. Staging Trailer Thoughts(Continued) • File boxes, forms, pencils, pens • Signage • Water, food, coolers • Large and small maps • Staging area map • Security needs • Other items? Wildfire Training Solutions, Staging Area Manager Review

15. Gather all available information necessary to accurately assess incident; make appropriate decisions about immediate needs and actions including: • Type of incident • Planned operations (burnout operations, water handling operations) • Number of staging areas • Resources committed • Current situation status • Expected duration of incident • Terrain • Weather (current and expected) • (page 8, J-236) Wildfire Training Solutions, Staging Area Manager Review

16. GET A BRIEFING!It should include: • Copy of Incident Action Plan (IAP). • Incident strategies, how staging fits in, and location of staging area. • Assigned resources in place and their location. • Expected resources and estimated time of arrival. • Resource contact information (radio frequency, cell phone number). • Authorized personnel who may order resources out of staging. Wildfire Training Solutions, Staging Area Manager Review

17. GET A BRIEFING!It should include: • Length and number of operational periods anticipated. • Names and locations of key overhead (facilities, supply, and • ground support, subordinate staging area personnel). • Items needed to run the staging area (toilets, drinking water, food, personnel). • Checklist of ordering procedures, including chain of command for ordering resources, supplies and services. • Contingencies (staffing needs for 24 hour coverage, additional STAMs or assistant). Wildfire Training Solutions, Staging Area Manager Review

18. Remember! You are responsible for asking adequate questions that will allow satisfactory completion of all job aspects. There are no stupid questions! (page 9, J-236) Wildfire Training Solutions, Staging Area Manager Review

19. How Big Should It Be? • Initial Attack? • Extended Attack? • Are agreements in place? • Is it secure? Does it need to be? • Proximity to the Incident • Multiple Staging Areas? • Check In, Inspections, Food, Water, Bathroom Facilities, Repairs, Lights, Maps, Communications, Information Flow Wildfire Training Solutions, Staging Area Manager Review

20. Initial Attack • Confined to one operational period (not including mop up) • Possible multiple Staging Areas for access to incident or arrival of resources from outside agencies • Resources will not be staged indefinitely • Agreements probably not needed • Inspect site (kinda like your renting a car). Document original condition of site • Ingress/Egress Wildfire Training Solutions, Staging Area Manager Review

21. The following are some guidelines for vehicle parking areas: (page 29, J-236) • Most engines require about a 15' x 30‘ parking space. • Heavy equipment transports require up to a 20' x 65' parking space. • Crew transports require up to a 20' x 60‘ parking space. • Park vehicles at a 45-degree angle to reduce accidents and minimize road requirements. Wildfire Training Solutions, Staging Area Manager Review

22. The following are some guidelines for vehicle parking areas: (page 29, J-236) • Allow adequate access and, if necessary, turnarounds should be at least 80' in diameter. • As a rule, a 150' x 400' space will accommodate five Type 1 engine strike teams. • Remember, resources in the parking area must be arranged and ready to depart in three minutes or less for line assignments. Wildfire Training Solutions, Staging Area Manager Review

23. Wildfire Training Solutions, Staging Area Manager Review

24. MANAGING THE STAGING AREA The Staging Area Manager’s (STAM) supervisor is the Incident Commander or the Operations Section Chief (OSC). The purpose of a staging area is to expedite the “available resources” from a temporary holding location, the staging area, to a tactical assignment. These resources are under the control of the OSC. The STAM’s job is to furnish the support necessary to get resources to their tactical assignment in the best condition possible, ready to perform their tasks. (page 33, J-236) Wildfire Training Solutions, Staging Area Manager Review

25. Scenario A structure fire on Canary Ct. has spread to the surrounding open space and is heavily involved in the trees and moving South. Elizabeth, Kiowa and Franktown have begun suppression efforts. The Chief of Elizabeth Fire is the IC and has broken the fire into 3 Divisions. All 3 districts have exhausted agency resources and mutual aid has been requested. You have been tasked by the IC to select and set up a Staging Area for incoming resources. The fire is at 500 acres and growth has slowed but suppression and mop up will go into the night. It is anticipated the fire will be contained and controlled in the first operational period. Its Monday, March 4th, 1200. Wildfire Training Solutions, Staging Area Manager Review

26. Scenario Resources committed: 6 Type 6 Brush Trucks 4 Type 1 Engines 4Type 2 Tenders 1 Medic Unit Incoming Resources: 10 Type 6 Brush Trucks 10 Type 1 Engines 5 Type 2 Tenders 3 Medic Units Wildfire Training Solutions, Staging Area Manager Review

27. Where do you want staging? Wildfire Training Solutions, Staging Area Manager Review

28. Whatcha Ya Gonna Do? Wildfire Training Solutions, Staging Area Manager Review

29. ALL RISK INCIDENTS Wildfire Training Solutions, Staging Area Manager Review

30. Staging Area Examples Council Bluffs, Iowa, June, 2011 Lessons Learned • All Fire Departments do not understand ICS • Stick to the proper definitions, i.e collection areas, staging areas • You can’t just park you’re s**t anywhere • Agreements, either pre or during. • Pre and post inspection of sites • Do a run through if possible • Be honest in the evaluation of your staging area • Think outside the box and who can help with your needs Wildfire Training Solutions, Staging Area Manager Review

31. N Primary Staging Area, Old Public Works Facility Site and Traffic Plan S S 13th St Resource Entrance Resource Check-in 2nd Ave ENTER Staging Area Manager S 14th St Exit Facility is secured by a gated entrance/exit and security fence S 3rd Ave

32. IWCC Processing Center Site and Traffic Plan To College Rd. Entrance/Exit Evacuee Drop-off Kanesville Bldg. Processing Center Transportation Staging

33. Kmart Mutual Aid Staging Site and Traffic Plan Railroad Hwy Kanesville Rd Sherwood Dr. Kmart

34. Primary Staging Area, Old Public Works Facility Site and Traffic Plan N S 12th St Resource Check-in Resource Entrance ENTER 10th Ave Exit 10th Ave S Facility is secured by a gated entrance/exit and security fence

35. Large Staging Areas Wildfire Training Solutions, Staging Area Manager Review

36. Large Staging Area Considerations • Most likely an extended incident • Multi agency with specialized equipment • Communication challenges • Leadership challenges • Space challenges • Environmental challenges • Support challenges • The STAM responsibilities are still the same! Wildfire Training Solutions, Staging Area Manager Review

37. Large Staging Area Considerations(Continued) Identify and post signs for areas of specific activity in some sort of logical manner. Services necessary in a staging area may include: fueling and water, mobile equipment maintenance and inspections, equipment and supply issue, feeding, sanitation, medical services, parking, and security. Remember, staging areas are not camps. Therefore, facilities for sleeping, showers, and other similar long duration needs are not provided. (page 28, J-236) Wildfire Training Solutions, Staging Area Manager Review

38. Large Staging Area Considerations(Continued) When laying out the staging area, remember to consider the incompatibility of certain activities. For example: Do not place sanitation facilities adjacent to the feeding area. Do place vehicle inspection areas so the smooth and safe flow of traffic is not compromised. Also, consider locating parking areas as near the exits as possible. Similar resources in a staging area should be grouped by functional use (engine strike teams and single engines are in one area, crew transportation in a separate area, and other equipment in still another area). Task forces and strike teams should be positioned as a unit. (Same theory applies for small staging areas) (page 28, J-236) Wildfire Training Solutions, Staging Area Manager Review

39. Closing The Staging Area • Rehabilitate staging area • If possible, inspect area with owner • Document any issues in case of claims • Return or consolidate all supplies • Forward all documentation to supervisor • Demobilize resources in staging and document Wildfire Training Solutions, Staging Area Manager Review

40. Questions? Wildfire Training Solutions, Staging Area Manager Review