Introduction to ip office customer call reporter
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Introduction to IP Office Customer Call Reporter. 28 November 2010 (current through IP Office R6.1). Costs of Poor Customer Service*. Typical Company receives 65% of its Business from Existing Customers 7 out of 10 Customers who Switch to a Competitor do so because of Poor Service

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Introduction to ip office customer call reporter
Introduction toIP Office Customer Call Reporter

28 November 2010

(current through IP Office R6.1)

Costs of poor customer service
Costs of Poor Customer Service*

  • Typical Company receives 65% of its Business from Existing Customers

  • 7 out of 10 Customers who Switch to a Competitor do so because of Poor Service

  • A 5% reduction in the customer deflection rate can increase profits by 25% to 80%

  • Satisfying and retaining current customers is 3 to 10 times cheaper than acquiring new customers

*Source: Return on Behavior Magazine

Does your business know
Does Your Business Know…

How long does a caller have to wait before they are answered?

How many callers hang up in frustration before they are answered?

How many calls do your staff handle?

How often do customers get transferred from department to department?


Introduction to ip office customer call reporter

Customer Call Reporter (CCR) Summary

  • Track & measure customer service and agent productivity levels with:

    • IP Office = Built-in ACD functionality

    • Customer Call Reporter = real-time & historic reporting

    • IP Office + CCR = Improved Customer Service

  • Customer Call Reporter delivers:

    • Simple & Intuitive Reporting

      • Minimum User Training Required

    • Browser/Thin Client Architecture

      • Reduced Set Up Costs

      • Single Server with IP Office Messaging Server

  • Best suited to Small Businesses <30 Agents

    • Can support up to 150 agents, 30 supervisors and one administrator

Improved Customer Service

Customer call reporter product overview
Customer Call ReporterProduct Overview

Supervisor dashboard view

New with IP Office R6.1

Supervisor Dashboard View

Dashboard Goal



Graphic Display Panels

Supervisor dashboard

New with IP Office R6.1

Supervisor Dashboard

Default page when a Supervisor logs in

  • Dashboard Goal

  • Statistics Information Ticker

  • Three information graphs for selected queues,agents and statistics

    • Agent State Pie Chart

    • Alarms Cube

    • Multiplot Graph

    • Scatter Plot

    • Single Pie

    • Single Plot Graph

    • Statistics Cube

    • Statistics Table

Supervisor monitor view
Supervisor Monitor View

Supervisor “Views”

Historical Reporting Tab

Customized Statistics


Real time supervisor view
Real-Time Supervisor View

  • Up to 3 fully dynamic customized Views

    • Each view can be summarized in reporting

      • 3 Real-Time views

    • Security of information

      • Administrator allocates which supervisor can view which group

      • Similarly supervisor can choose which agent has access to each view for added security

  • Example

    • Hunt Groups 101, 105, 110 are “General Sales, Widget Sales, Widget Support”

    • Views allow Supervisor to compare General Sales to Widget Support

  • Forced Agent State

    • The supervisor can log in, log out or change an Agent from one Group to another dependent from the business need

New with IP Office R6.1

Real time agent view

Agents have 3 views as defined by Supervisor

Need to know basis/security

Alarm “Ticker” provides status to agents

Intuitive alarm presentation to show status quickly and easily

Real-Time Agent View

Alarm settings

Warning & Alarm to Supervisor

Alarm Statistics

Answered Calls

Average Speed of Answer (ASA) %

ASA time

Calls Waiting

Agent State & Time in State (System & Group)

Grade of Service

Lost Calls

New Messages

Outbound Calls

Overflowed Calls

Refused Calls

Alarm Settings

Supervisor customer map p roviding location based business intelligence
Supervisor Customer MapProviding location-based business intelligence

New with IP Office R6.1

Indicates location of caller

Historical reports

Drag & Drop Report Templates

Seven templates available

Call details, call summary, agent summary, trace, alarm, voicemail

Agent Time Card Report

Create >80 distinct reports

Save Report for Future Use

No need to re-enter same data over and over, saves time

Export to PDF, Excel, Word

Scheduled or manual delivery (e.g. reports by email)

Database schema available for custom applications

Historical Reports

New with IP Office R6.1

Pc wallboard
PC Wallboard

  • Customizable Wallboard

    • Interactive statistics

    • Messaging feature

    • Leader board (e.g. top 10 agents)

    • Easily rebranded & customised (e.g. customer logo, colours, etc)

    • Automatically optimized screen aspect ratio

  • Pricing:

    • 1 wallboard per Supervisor license

Business benefits of customer call reporter
Business Benefits of Customer Call Reporter

  • Improved Customer Service

    • Measure Quality of Service

    • Efficient Management of Agents

  • Lower Total Cost Ownership

    • Set up costs reduced

    • Supports multi-language operations

    • Customizable Real Time Screens

  • Powerful, Yet Simple Reporting

    • Create reports from templates

    • Save or Schedule reports for future use

    • Filter reports on what YOU want to see

Increased roi and reduced tco with ccr
Increased ROI and reduced TCO with CCR

  • Installation Time compared with Traditional Contact Center

    • Total Installation cost SAVINGS = $2400 per site

  • CCR ease of use and online help means lower training costs

    • Training time for CCR is half of traditional contact center

  • Finally lower ongoing maintenance costs, reduced TCO

    • Browser-based architecture means only server requires upgrading

Customer call reporter technical requirements
Customer Call Reporter Technical Requirements

  • Server Platform Requirements

    • Pentium Dual 945 core

    • AMD Athlon 64 4000+

    • 2GB RAM and 30 GB free hard disk space

      • Customer Call Reporter server can co-reside with Preferred Edition messaging up to 16 ports

  • Server Software Requirements

    • Microsoft Windows 2003 or 2008 Server (32 or 64-bit)

    • Microsoft Windows Small Business Server

    • Microsoft SQL 2005/2008 Express or SQL 2005/2008

    • Virtual Server environment supported (VMware, HyperV)

  • Client Software Requirements

    • Microsoft IE, version 7.0 and above

    • Mozilla Firefox, version 3.0 and above

    • Apple Safari, version 3.2 and above

    • Google Chrome, version 1.0 and above

Customer call reporter pricing structure
Customer Call Reporter Pricing Structure

Customer Call Reporter is part of IP Office Advanced Edition

(*) Enables CCR, ContactStore, IVR, VB Scripting, 8-port TTS and 1 Supervisor

(**) Upgrade all existing CCC licenses to CCR equivalent

Customer call reporter roadmap1
Customer Call Reporter Roadmap*

  • Early 2011

    • Integration of IP Office Video Softphone

    • System real time statistics/monitor-views

    • Avaya one-X® Portal Agent Gadget

    • Wallboard log off

  • Future

    • Multi-Site Support

    • Agent coaching / Silent coaching

    • Mobile twinning and Telecommutersupport in CCR

    • Customized Historical reports

*All Features are planned for implementation based on market feedback, Avaya reserves the right to change feature content based upon customer requests without prior notice

Thank you
thank you

Dieter Schulz Don Chouinard

+49 (69) 75056182 +1 (408) 577.7841