Working Group 1: IPPOG Membership

1. Working Group 1: IPPOG Membership Pedro Abreu, Alberto Ruiz Jimeno, UtaBilow, Ken Cecire, Bruce Kennedy, Kyrzstof Wozniak, JacekSzabelski

2. Working Group 1: IPPOG Membership Group Instructions • Consolidate benefits of IPPOG membership • Consolidate expectations (of new members) • Draft procedure to invite new members • Identify contents of new member package • Suggest next steps

3. 1. Benefits for new members • Sharing (ideas, experiences, cultural perspectives, knowledge, resources, contact databases, content in databases) • Visibility (in & out) in: promotion (in the members community) out: to a larger audience • Influence • Decisions / new programs/core activities • awareness of needs • Strategies/Policies • Calendar, etc.

4. 2. Expectations of New Members • Active participation • Shares networks of information, resources (mainly knowledge & manpower) etc. • Increased engagement in outreach activities (e.g. working with teachers/ students)

5. Prioritization of Core Activities for New Members • Ongoing support & information exchange • Master classes (adapted to needs) • Discovery packages (adapted to needs) • IPPOG Database • New IPPOG Webpage

6. 3. Draft Procedure to invite new members Outstanding questions • Is there an IPPOG constitution/mandate for inviting new members, and is this being followed? Answer: Yes, but only for members states & experiment/lab representatives. • Are there categories of membership (levels, countries, organizations/groups (or), lab’s / experiments, field of physics? Answer: Not formalized • Target new members: who?

7. 4. New Member Package • Virtual! • Invitation letter (+ “constitution”) • What is IPPOG & Members/contact List • Access to Resources, Databases • IPPOG Page 1

8. 5: Next Steps • Create a working group to address the issues of membership, including: • procedures for inviting new members • New member package

9. Working Group 2: Methodologies Michael Kobel, Nicolas Arnaud, LaurenzWidhalm, CatiaPeduto, Maiken Pedersen, KonradJende

10. Working Group 2: Methodologies Group Instructions • Describe projects existing already (core activities) & what is common between them = what is IPPOG’s role • Identify tasks necessary to reach these goals • Which tasks could IPPOG contribute to? • Some projects already have sufficient organization / structure but for those that don’t how could it be best organized (e.g. steering group) • What resources are • Existing? • Needed? Where to get them from?

11. Website – 100% IPPOG activity • Target audience(s)? • Structure/flexibility • Technical issues: use DRUPAL, hosted at CERN? • Need webmaster(s), editor(s), contributors • Maintenance Work (“x” % static, “y”% to be kept up to date) • Need two parts: • Public (inc. database, disco packages, masterclasses) • Internal (inc. meeting minutes etc., working areas, wiki?) • Two Steps: 1. Setting up, 2. Maintaining

12. Discovery Packages – 50%? • Need to define who we are working with, who does what etc. • i.e. Memorandum of Understanding (with EPPCN, CERN, FNAL, Interactions, IPPOG, and?) • Is there a Principle Investigator? • Steering group of all? • Role of IPPOG No: produce professional graphics, animations Yes: • collect & collate existing materials • develop new concepts & ideas – “atoms” for the packages (both pieces or whole stories) • translations • keep packs up to date! (including pointing to discovery info if happened) • proliferate in countries (English language, local languages)

13. Database – 100% IPPOG (?) + LHC Experiments(?) • Needs a web interface • Maintenance of entries • Advertisement, making it known to target audience • Synergy with Discovery packages (collect best practices in Database!)

14. Masterclasses – 100% IPPOG • Video conference optimization • Iterations on measurements/analysis, etc. • DVD • Website (x2: Global of project, measurement/analysis) • Tools (ispy, Hypathia, …) • React on new physics results • All masterclass materials should go into the IPPOG database • Some materials to use in discovery packages

15. Organizational Structure • “Model” is the Masterclass Set-up • Establish Project Steering Committee • EVO meetings regularly throughout the year • Well defined tasks • DVD • Measurements • Website • Possible external resources

16. Website Working Group • Concept Group – 100% IPPOG • Persons to DO the work • Short term – 3-6 months – need external funding • Long term for maintenance – should be able to find some of this from IPPOG members

17. Next Steps • IPPOG members should sign-up to core projects with a realistic %age of your working time • Identify more resources • Money – grants etc. • Person power (perhaps some in-kind) • Prioritize the projects after seeing the available resources

18. Working Group 3 – Discovery Packages Everyone else!

19. Working Group 3 & 4: Discovery Packages Group Instructions • List the audiences • Identify key messages (by audience?) • Identify what the audience needs and wants • What do all of these imply about the design of the website?

20. Topics • Process of discovery as the foundation to everything • Higgs, SUSY, String theory, QGP, unification, compositeness, Z’, W’, technicolor, gravity- black holes/ extra dimensions, fourth generation of particles, dark matter, matter-antimatter • Non-discovery is as important! • Big questions are perhaps more important than definite discoveries (setting limits, understanding statistical significance, What does it mean?, Who?, How?, What are the new questions?, Why is it important?)

21. Audiences • IPPOG’s role is to provide the depth for the various audiences. We will not produce press releases, etc. • Press/media (written, video, radio, media) • Teachers (age appropriate) • Students (age appropriate) • Public • Politicians • Funders • Other Scientists • Science Communicators

22. Key Messages • Teachers and Students = Process of Discovery • Media & Press = Importance of Discovery & non-discovery & precision measurement • Main Audience – General Public = Topic: What is mass? -Concept -Series of Questions -Very short text -Animations- short SUBJECT QUESTIONS MATERIAL What text How animation Who photos plots short

23. Next Steps • Brainstorm with teachers & students: what should a package for students look like? Propose draft. • Sketch of a web-page (questions, answers, importance) • Recommend to EPPCN that they have a focus group with the Press • Form an IPPOG working group for Disco Packs!

24. Side Notes from Disco Packs • Press (News) • press release • Video ideas • Text • Background • Who to interview • photos IPPOG What it means Physics Topics Press Tools (Accelerators & Detectors) Public Teachers Process of Discovery Subjects - - - Questions - - - Material (??) - - - Public - - - - - -

25. Next Steps Methodologies • IPPOG members should sign-up to core projects with a realistic %age of your working time • Identify more resources • Money – grants etc. • Person power (perhaps some in-kind) • Prioritize the projects after seeing the available resources Disco Packages • Brainstorm with teachers: what should a package for students look like? • Sketch of a web-page (questions, answers, importance) • Recommend to EPPCN that they have a focus group with the Press • Form an IPPOG working group! IPPOG Expansion • Create a working group to address the issues of membership, including: • Invitation • Member package • Etc.