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Achieving Best-in-Class Spend Management The intersection of Finance, e-Procurement and Supplier Relationship Management. Suzanne Miglucci Vice President Business Development, SciQuest Tony Im Director Global Professional Services, SciQuest. Agenda. State of the procurement market

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Achieving Best-in-Class Spend Management The intersection of Finance, e-Procurement and Supplier Relationship Management

Suzanne MiglucciVice President Business Development, SciQuestTony ImDirector Global Professional Services, SciQuest

agenda
Agenda
  • State of the procurement market
  • Best-in-class procurement results
  • Leveraging supplier relationships
  • Real Results
  • About SciQuest
procurement challenges
Procurement Challenges

Cost Savings and Compliance:

  • Identify cost savings opportunities across decentralized complex organizations
  • Monitor vendor contract compliance
  • Optimize operating budgets

Directing Spend:

  • Diversity and sustainability
  • Contracted and group purchasing/consortium suppliers

Spend Visibility:

  • Visibility into how organization dollars are being spent
  • Control wasteful spending
  • Risk mitigation

Customer Service:

  • Easy-to-use solutions
procurement evolution
Procurement Evolution

Paper processes, some made electronic,but not integrated.

Endless cycle of low user-adoption driven by a limited number of suppliers, which prevents visibility into spending – critical to achieving deeper cost savings.

Supplier integration to achieve a comprehensive, leveraged supplier strategy.

best in class strategic procurement
Best-in-Class Strategic Procurement

Performance Improvement from e-Procurement

Sources: (1) Aberdeen e-Procurement Benchmark Report

user friendly shopping environment
User-Friendly Shopping Environment

Internal

Suppliers

(stock-rooms)

Services & Non-catalog Items

Hosted

Preferred

Suppliers

Supplier Punch-out

Elements of a Private Marketplace

  • User-friendly, familiar interface
  • Preferred product positioning
  • Access to any supplier with a variety of methods
  • View on-hand inventory
  • Your products and pricing
traditional supplier management
TraditionalSupplier Management

Pain Points

  • Costly, resource-intensive
  • Non-standardized data
  • Low supplier adoption
  • Limited product choices
  • Limited supplier selection
leveraged supplier management
Leveraged Supplier Management

Managed Services

  • Supplier connectivity
  • Extensive product classification
  • Centralized e-catalog
  • Price/content management
  • Transaction integrity
  • Transaction tracking
  • Customer support

E-Transaction Data

  • Purchase order
  • Advanced ship notification
  • Invoicing
  • Receipt notification
  • Contract data
  • Payment data

SupplierHub

supplier enablement
Supplier Enablement

Content: Meaningful product and service information

Drives end-user adoption

Helps end users make informed purchasing decisions

Helps Purchasing reduce errors and streamline order processing

Connections: Integrations with supplier systems and processes

Catalog data

Punchouts

Order distribution, acknowledgements and revisions

Receipts and invoices

Seamless integration with financial and ERP systems

Continuity: Ongoing managed services

Updates to pricing and product data

Monitoring and management of orders

Normalized, classified data for spend analysis

sciquest integration with kuali
SciQuest Integration with Kuali
  • Co-developed with the Kuali team to:
    • provide “out of the box” functionality that can be customized to the organizations requirements if required
    • deliver seamless integration
    • accelerate the implementation of the solution
  • Recommended solution designed to maximize the functionality in both systems
process overview
Process Overview

Receive

Invoice

Record

Receipt

Transmit

PO

Create PO

Complete

Cart

Approve

Req.

Login

Shop

Hosted

And

Punchout

Catalogs

Receive &

Validate

cXML

EDI

Portal

Send Via:

cXML

Email

Fax

Click

“Return

Cart”

HigherMarkets

Non

Catalog

Items and

Forms

Post

PO

Complete

&

Validate

Requisition

Click

on

HM

Link

Financial

Approval

Workflows

Desktop or

Central

Receipt

Create

PO

Manual / Auto

Matching

&

Payment

Log In

Kuali

available integrations for kfs 3 0

Kuali Financial Systems

3.0

SciQuest HigherMarkets

Spend Director

Hosted Catalogs

cXML PunchOut

(via HTTPS)

Spend Director

cXMl Shopping Cart Return

(via HTTPS)

SciQuestcXMLPunch OutSupplier

Purchasing

cXML or SQ XML

(via HTTPS)

Purchase Order

(SQXML)

Order Manager

Kuali Adapter

Settlement Manager

Accounts Payable

cXML Invoice

(via FTP)

Invoice (SQXML)

Invoice(s) from Supplier

cXML Purchase Order(s) to Supplier

Purchase Order to Supplier

Purchase Order to Supplier

Purchase Order to Supplier

Purchase Order to Supplier

Available Integrations for KFS 3.0
sciquest demonstration scenarios
SciQuest Demonstration Scenarios
  • End user needs supplies for the lab
  • Department admin is asked to purchase a computer for a new employee
  • End user would like to know the status of the purchase order to the supplier
kuali home page
Kuali Home Page

Click here to access SciQuest Catalogs, View SciQuest Order History or View SciQuest Invoice History

sciquest shopping cart
SciQuest Shopping Cart

Return items back to Kuali

real results with strategic procurement
Real Results with Strategic Procurement

Reduce costs and improve margin

Increase spend under management

5-20% savings on new contract opportunities

Increase efficiency and better utilize resources

A complete automated solution

Substantial time saved through efficient processes(reduced req-to-order cycle times from 8 days to less than 1)

Rapidly enable and seamlessly manage hundreds of supplier catalogs and integrations

+80% utilization of existing contracts

real results with strategic procurement23
Real Results with Strategic Procurement

Drive unparalleled user adoption

Easy-to-use solutions that drive smart purchasing decisions

Elevate decision-making

Enhanced visibility into spend patterns and history

Enhance existing Kuali functionality with:

A comprehensive shopping environment

Order management and delivery capabilities

Contract management

Supplies management

real results california institute of technology
Real ResultsCalifornia Institute of Technology

Notable Fact:

CalTech is using the SciQuest solution as a means to ensure discounts from suppliers: they do not include any suppliers in their catalog that do not offer discounted pricing!

About Caltech

  • Dedicated to “benefiting society through research integrated with education”
  • 3800 employees and faculty; 2,000+ enrolled
  • Awarded 32 Nobel prizes

Goals

  • Improve the quality of procurement services
  • Manage negotiated contract pricing
  • Enable online catalog ordering
  • Improve operating efficiency
  • Achieve cost savings through campus-wide spending

Results

  • Streamlined procurement process
  • Improved quality and ease of purchasing
  • Purchasing department transformed to strategic
  • 98% user adoption
  • 40 preferred suppliers enabled
  • Cost savings gained through institute-wide procurement volume
real results uthsc
Real ResultsUTHSC

About University of Texas Health Science Center

Oldest school of public health in TX

National reputation as a leader in education and research

5,000+ faculty and staff; 3500+ enrolled

Goals

Ensure consistent and accurate pricing

Consolidate spending across the university

Obtain high user adoption

Achieve better pricing, discounts, and turnaround through aggregated suppliers and automated payment

Results

Increased on-contract spending and spend visibility

User adoption increased by 10%

15 suppliers enabled in 45 days

Reduced internal catalog and punch-out costs

“SciQuest's solutions have allowed our institution to build strong relationships with our key suppliers, increasing our spend visibility and positively impacting our bottom line.”

Jerry Fuller, Assistant VP for Procurement,UTHSC

about sciquest

Control your spend

About SciQuest

SciQuest helps organizations advance their critical missions by improving their procurement processes. Our specialized knowledge, on-demand software, and ongoing services empower organizations to lower costs, increase productivity, and realize the potential of strategic procurement.

We focus on the higher education industry, and are committed to Kuali initiative.

What we do:

  • Augment existing systems

or

  • Deliver complete Source-to-Settle procurement solutions

How we do it:

  • E-procurement tools (software)
  • On-going services (managing supplier content and prices)
  • Software-as-a-Service model (low IT costs)
  • Integration to core technology such as Kuali

Connect to your suppliers

Capture more transactions

about sciquest27
About SciQuest

Leading provider of on-demand procurement and supplier enablement solutions for goods and services

Web-based, subscription solution

More than 120 customers

Solution ROI within 1 year

5-10X total ROI

97% customer satisfaction

98% renewal rate

Select SciQuest Customers

q a and closing remarks
Q&A and Closing Remarks

Learn more about upcoming events

  • NextLevel 2009, February 8 – 11, Dallas, Texas
    • http://www.sciquest.com/NextLevel09
  • Visit our Events Web page:
    • http://www.sciquest.com/resource-center/webinars

Receive a copy of today’s presentation

  • Provide your business card, and I’ll send you a copy
  • Call or e-mail: Suzanne Miglucci Vice President Business Development SciQuest (919) 522-5229 smiglucci@sciquest.com