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Accurate Reporting of Educational Environment. Wisconsin Department of Public Instruction August 2010. Presenters. Nancy Fuhrman Special Education Data Coordinator Erin Arango-Escalante Early Childhood Special Education Consultant. GoToWebinar Attendee Interface. 1. Viewer Window.

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Accurate Reporting of Educational Environment


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    1. Accurate Reporting of Educational Environment Wisconsin Department of Public Instruction August 2010

    2. Presenters Nancy Fuhrman Special Education Data Coordinator Erin Arango-Escalante Early Childhood Special Education Consultant

    3. GoToWebinar Attendee Interface 1. Viewer Window 2. Control Panel

    4. Reminders Questions At any time you can ask a question in the question pane. A questions and answers document will be posted at a later date on the Indicator 5 and 6 webpage at http://www.dpi.wi.gov/sped/spp-environmt.html.

    5. Reminders PowerPoint & recorded webinar This webinar will be recorded. The PowerPoint and recorded webinar will be posted on the Indicator 5 and 6 webpage at http://www.dpi.wi.gov/sped/spp-environmt.html.

    6. Educational EnvironmentWhy is it collected? IDEA 2004 618 Data State Performance Plan Child Count Personnel Educational Environment Exiting Special Education Discipline Assessment Indicators #5 & #6 Educational Environment Indicator #20 Timely & Accurate Data

    7. Educational EnvironmentState Performance Plan Indicator 5 – Education environment for ages 6-21 Indicator 6 – Education environment for ages 3-5 Indicator 20 – Timely and accurate data

    8. Educational EnvironmentHow is it collected? Individual Student Enrollment System

    9. Educational Environment Reflection of participation with nondisabled peers IEP team decision based on student’s IEP Continuum of placements Educational Environment Is…

    10. Educational Environment Reflection of amount of special education services “One-size-fits-all’ approach One educational environment code is NOT preferred over another Educational Environment Is Not…

    11. Educational Environment Codes Ages 3-5

    12. Revised Preschool Environment Codes Preschool Environment Codes: Previous vs. Revised Previous Preschool Environment Codes Change to No Change No Change • A1, A2, A3 Regular early childhood program • B1, B2, B3 Special education program • B4, B5 Neither regular or special education early childhood program • R1, R2, R3, R4 Regular early childhood program • B1, B2, B3, Special education program • B4, B5 Neither regular or special education early childhood program

    13. Revised Preschool Environment Code Decision Tree 1. Does the child EVER attend ANY regular early childhood program (at least 50% non-disabled children)? YES No NO NO NO

    14. Regular Early Childhood ProgramAges 3-5 Definition: A program that includes a majority (at least 50%) of nondisabled children (i.e., children not on IEPs). The category may include, but is not limited to: Head Start; kindergartens; private kindergartens or preschools; and group child development center or child care. Includes environment codes: R1, R2, R3, R4

    15. Revised Preschool Environment Code Decision Tree: “R” Category

    16. Revised Preschool Environment Code Decision Tree: “R” Category

    17. Majority of Hours Calculation 1. Total hours of special education services delivered in regular early childhood program per week divided by Total hours of special education services per week 2. # X 100 = percent of special education services that are delivered in the regular early childhood program

    18. Scenario #1 Michael attends full-day kindergarten at Franklin Elementary School. He is a 5 year-old who loves to paint and draw. Michael receives 30 minutes, 2 days per week of speech and language services in the Resource Room. He also receives occupational therapy 30 minutes, 2 times per week in his classroom. What environment code would you report?

    19. Scenario #2 Carmen attends Teddy Bear family child care 2 hours per day, 4 days per week. Carmen also goes to her grandmother’s house on Monday, Wednesday, and Friday for 5 hours per day. Carmen’s grandmother likes to spend time alone with Carmen. In addition, Carmen receives physical therapy 30 minutes per week at her grandmother’s house. Starting in September, Carmen will receive occupational therapy for 30 minutes per day, 2 days per week at Teddy Bear family child care, in the regular early childhood environment. What preschool environment code would you report for Carmen for the October 1 Child Count?

    20. Early Childhood Special EducationProgram • Definition: A program that includes less than 50% nondisabled children. • Special education early childhood programs include, but are not limited to: • special education classrooms in regular school buildings; • trailers or portables outside regular school buildings; • child care facilities; • hospital facilities on an outpatient basis; • other community-based settings; • separate schools; • and residential facilities. • Includes environment codes: B1, B2, B3

    21. Revised Preschool Environment Code Decision Tree No changes in this category

    22. Revised Preschool Environment Code Decision Tree: “B” Category

    23. How do you know the difference between regular early childhood and special education early childhood? Look at composition: 50% or more children without disabilities = regular early childhood program Fewer than 50% children without disabilities = special education early childhood program What if you don’t know the composition for sure? Rely on parental information Look at program design – what was the program’s intention?

    24. Child does not attend a program • Definition: A child does not attend a regular early childhood program or a early childhood special education program. • Special education early childhood programs include: • Home • Environment Code: B4 • Service provider location • private clinicians’ offices • clinicians’ offices located in school buildings • Environment Code: B5

    25. Revised Preschool Environment Decision Tree No changes in this category

    26. Revised Preschool Environment Code Decision Tree: “B” Category

    27. How do I determine the preschool environment code? Does the child EVER attend ANY early childhood program?

    28. How do I determine the preschool environment code? Does the child attend a program with at least 50% of non-disabled peers? YES!

    29. How do I determine the preschool environment code? Early Childhood Special Education Program Regular Early Childhood Program Attends 8:30am-12pm Attends 12pm-4pm Receives 1 hour of related services in the regular early childhood program Receives 6.5 hours of special education and related services in another location 7.5 total hours of special education and related services

    30. How do I determine the preschool environment code? Only focus on the early childhood program • 20 total hours in the regular early childhood program - 7.5 hours of special education and related services. • Donte spends 12.5 hours in a regular early childhood program.

    31. How do I determine the preschool environment code? Does the child attend this program at least 10 hours per week? ours per week? YES!

    32. How do I determine the preschool environment code? Using the majority of hours calculation • 1 divided by 7.5= .13 • .13 x 100 = 13% • 13% < 50% • Majority of hours are in another location than the regular early childhood program.

    33. How do I determine the preschool environment code? Does the child receive a majority of his/her special education services in the regular early childhood program?? No! Environment Code: R2

    34. Scenario #3 Abby arrives at Betty’s house at 6:30am. Betty takes care of 4 children who are Abby’s age. Abby is the only child who has an IEP. Abby’s father picks her up at 10am so she can go to speech and language therapy at a private clinician’s office 3 times a week for 30 minutes. After speech and language therapy, Abby goes to the afternoon early childhood special education class, where all children have a disability. At school, Abby receives occupational therapy for 30 minutes, 3 times per week and physical therapy for 30 minutes, 2 times per week. All related services are in the early childhood special education classroom. What preschool environment code should be reported for Abby?

    35. Scenario #4 PJ is in 4 year-old kindergarten for 20 hours per week, which is housed at Helping Hands child care center. The 4K classroom has 15 children total, 9 children without IEPs. PJ was recently evaluated and his IEP will be implemented on September 30, 2010. PJ receives occupational therapy 1 hour a week in a classroom down the hall. He also receives 1:1 special education services 1 hour per day, 5 days per week in the 4K classroom. What preschool environment code would be reported for PJ for the October 1 Child Count?

    36. What do the revised preschool environment codes mean for me? Identify those children who are currently assigned to A1, A2, or A3 who will be age 3, 4, or 5 on October 1, 2010. Reclassify these children to appropriate R1, R2, R3, or R4 preschool environment code.

    37. Educational Environment Codes Ages 6-21

    38. Understanding the Educational Environment Codes for Ages 6-21 Educational environment codes A through J, S and T are used to represent the educational environments for students ages 6 to 21 Nearly 97% of all students with disabilities in Wisconsin are reported in codes A, B, or C Educational environment codes D through J represent approximately 1.22% of students with disabilities

    39. Educational EnvironmentAges 6-21

    40. Educational EnvironmentAges 6-21

    41. Educational EnvironmentAges 6-21 Use only special education and related services Do not use supplementary aids and services or program modifications Include lunch and recess Some things to remember when doing your calculations…

    42. Educational EnvironmentAges 6-21 Student is inside the regular class 80% or more of the time Code A

    43. ExampleEducational Environment Code A Step 1: Determine total number of minutes in the school week School is in session Monday through Thursday from 8 a.m. to 3 p.m. 420 minutes per day x 4 days = 1,680 minutes Friday 8 a.m. to 2 p.m. 360 minutes x 1 day = 360 minutes Total number of minutes in the school week 1,680 + 360 = 2,040 minutes in the school week 2,040 minutes becomes the denominator in the calculation

    44. ExampleEducational Environment Code A Step 2: Determine the number of minutes the student is removed from nondisabled peers based upon the IEP 120 minutes becomes the numerator in the calculation

    45. ExampleEducational Environment Code A Step 3: Calculate the percent of time the student is removed from nondisabled peers Divide the total minutes of removal (120 minutes) by total number of minutes in the school week (2,040 minutes) 120 minutes / 2,040 minutes = 0.059 0.059 x 100 = 5.9%

    46. ExampleEducational Environment Code A Step 4: Determine the percent of time the student is inside the regular class Subtract the percent of time the student is removed from nondisabled peers (5.9%) from 100 100 - 5.9% = 94.1% 94.1% = Code A - Inside the regular class 80% or more

    47. Educational EnvironmentAges 6-21 Student is inside the regular class between 40 and 79% of the time Code B

    48. ExampleEducational Environment Code B Step 1: Determine total number of minutes in the school week School is in session Monday through Thursday from 8 a.m. to 3 p.m. 420 minutes per day x 4 days = 1,680 minutes Friday 8 a.m. to 2 p.m. 360 minutes x 1 day = 360 minutes Total number of minutes in the school week 1,680 + 360 = 2,040 minutes in the school week 2,040 minutes becomes the denominator in the calculation

    49. ExampleEducational Environment Code B Step 2: Determine the number of minutes the student is removed from nondisabled peers based upon the IEP 120 minutes becomes the numerator in the calculation

    50. ExampleEducational Environment Code B Step 3: Calculate the percent of time the student is removed from nondisabled peers Divide the total minutes of removal (480 minutes) by total number of minutes in the school week (2,040 minutes) 480 minutes / 2,040 minutes = 0.235 0.235 x 100 = 23.5%