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NM JJ SARA New Mexico Juvenile Justice Screenings Admissions and Releases Application

NM JJ SARA New Mexico Juvenile Justice Screenings Admissions and Releases Application. July 25, 2007. Overview. Introductions Project Description Background Project Funding Why SARA Project Management - Functional Project Management - Vendor Security Strategy Risks Questions.

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NM JJ SARA New Mexico Juvenile Justice Screenings Admissions and Releases Application

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  1. NM JJ SARANew MexicoJuvenile Justice Screenings Admissions and Releases Application July 25, 2007

  2. Overview • Introductions • Project Description • Background • Project Funding • Why SARA • Project Management - Functional • Project Management - Vendor • Security Strategy • Risks • Questions

  3. Introductions • Crawford Spooner, Chief Information Officer • Ted Lovato, Deputy Director, Juvenile Justice Services • Patti Vowell, Assistant Statewide JDAI Coordinator • Fran Bunker, FACTS Supervisor (IT Liaison), Juvenile Justice Services • Amey Govekar, Web Developer

  4. Project Description SARA-Screening Admissions and Releases Application: • Integrates compliance with state statutes and federal reporting • Develops a mechanism for the equitable and consistent screening of children referred for detention statewide • Provides real-time tracking of children in detention statewide which can be shared across agencies • Ensures flexibility of design so the system continues to meet changing needs of criminal code statutes and tool validation • Remediates deficiencies in process and information driven by continued use of an interim applicationwhich was designed as a data collection tool when JDAI initiative launched (July, 2003) • Current stand alone Legacy system exceedingly over-extended and currently supports 24 x 7 risk assessment determination for children statewide (except Bernalillo County

  5. Background • Multi-Agency Investment and Return • CYFD - Juvenile Justice Services (CYFD/JJS) • Bernalillo County Juvenile Detention Center (BCJDC) • Juvenile Justice Advisory Committee (JJAC) tied with Association of Counties • Annie E. Casey Foundation (AECF) • Each partner will benefit from the objectives • Reduced cost of software modifications • Reduced demands on staff for manual monthly reporting for OJJDP • Accountability for mandatory reporting • Constituent Benefits: • Reduced length of stay in detention • Expedited case handling • Quick connection with alternatives to secure detention and community services

  6. Project Funding • FY08 – Development – One Time Only Costs • FY09 – Maintenance – Recurring Costs • Projected hosting costs will be paid from JJS budget

  7. Why SARA? • Program Infrastructure • Reduction of risk for public safety through unified tracking of client history and outcomes regarding detention and non-secure alternatives will support a safer New Mexico and assure indiscriminate decisions regarding children • The JDAI initiative was launched in FY04, rolled out statewide in FY05 and moved from an initiative to a business process in FY06 ??? • Program Evaluation • Monitoring impact and outcomes of the investment in non-secure alternatives as well as identifying gaps and re-deployment of resources in local communities creates additional burden at the local and state level • State and local steering committees need utilization patterns to make informed data drive decisions • BCJDC and CYFD maintain their own applications for screening juveniles. • Costs for modifications are duplicated. • Consistency in screening is compromised • The mechanism for tracking juvenile admissions and releases from detention is manual, paper-based, after the fact. • The ability to preserve private and federal grant funding depends on reporting.

  8. Project Management - Functional • System development methodology to ensure system meets business objectives • Designated Project Manager/Contract Monitor and Project team for requirements through implementation • Function requirements completed (April 2007) • Request for Proposals/Review (May/June 2007) • Review of technical qualifications/clarification of functional requirements (June 2007) • Use of IV-V for Project • Draft contract and scope of work completed (7/13/07) • Vendor request for proposal begun (7/16/07) • Selection of vendor/contract award (by end of July – contingent on project approval)

  9. Project Management - Vendor • Project Management methodology as per PMBOK (Project Management Body of Knowledge) guidelines, ensures systematic and complete control on planning, execution and delivery. • Mature system development process complies with SEI-CMM standards, ensuring project and product quality. • Proven software development and delivery track record - Meets User Defined Requirements - Implemented on Time and within budget • Use of IV-V for Project - Contract template created - Contract will be in place for this project

  10. Security Strategy • Security • Disaster Recovery • Back up Strategy

  11. Risks • Funding • Project is fully funded – an August 1 start date is key to utilizing existing funding • Business Objectives Not Being Met • Multi-agency involvement increases possibility of changed requirements • Staff Resources • Staff will be dedicated to project based on funding • Status Quo • Current Legacy system will fail (without an MS Access support contract in place) prior to implementation of SARA

  12. Questions?

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