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Status of FAIR / News from ISC J. Eschke, FAIR Joint Core Team, GSI Darmstadt

Facility for Antiproton and Ion Research (FAIR). Status of FAIR / News from ISC J. Eschke, FAIR Joint Core Team, GSI Darmstadt. News from International Steering Committee meeting on May 14, 2008 - Resolution on signing of legal documents - Status international contributions

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Status of FAIR / News from ISC J. Eschke, FAIR Joint Core Team, GSI Darmstadt

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  1. Facility for Antiproton and Ion Research (FAIR) Status of FAIR / News from ISC J. Eschke, FAIR Joint Core Team, GSI Darmstadt • News from International Steering Committee meeting on May 14, 2008 - Resolution on signing of legal documents - Status international contributions - Status Expression of Interests (EoI) - Running Costs FAIR GmbH - Status Civil Construction

  2. Governance structure of FAIR ISC International Steering Committee J. Gierlinski STI Working Group Scientific + Technical Issues H. Wenninger AFI Working Group Administrative + Funding Issues Ö. Skeppstedt FAIR Project Joint Core Team PAC QCDE. Chiavassa LFI Legal Framework Issues U.B. Jahn PAC NUSTARR. Casten PAC APPAD. Schwalm FCI Full Cost Issues B. Brandt TAC Y. Cho • MiniTACs • Cryogenics • Warm and Cold magnets • Power Supplies • Beam Instrumentation • p-Linac CORE Cost Review Groups D. Plane, W. Bartel Observers: Hungary, Slovakia, Georgia

  3. 16th Meeting of the FAIR-Steering Committee May 14, 2008, 9:30 – 17:00 h at GSI, Darmstadt, Germany Agenda 1. Welcome 2. Adoption of the agenda 3. Adoption of the minutes of the 15th ISC-FAIR meeting (February 19, 2008) 4. Chairman's Report(J.T. Gierlinski) 5. Status international contributions (Delegations / FAIR Joint Core Team) 6. Status legal documents (Ö. Skeppstedt) 7. Formal process for foundation of FAIR GmbH (A. Lambert) 8. Resolution concerning the readiness for signing 9. Report from STI: status of In-kind contributions; experiments (H. Wenninger) 10. Report Joint Core Team: budget of FAIR GmbH (H. Gutbrod) 11. Activities on civil construction (D. Krämer) 12. Search Committees for FAIR managerial appointments (J.T. Gierlinski) 13. Any other business / date of the next meetings

  4. Resolution on the readiness for signing the founding documents of the 16th FAIR International Steering Committee Meeting, held on 14th May, 2008 in Darmstadt, Germany Considering the state of completion of the founding documents (the Convention with its five Annexes and the Final Act), ready for signature and subsequent formation of the FAIR GmbH, the FAIR ISC would like to express its appreciation of the achieved progress. Based on the above, the FAIR ISC recommends now the second half of September 2008 for the Conference of the Delegates of the Governments of the participating Countries and asks the German Delegation to suggest a date. It is expected that a significant number of the signatories of the FAIR Memorandum of Understanding will be ready to sign the founding documents at the above date. The prospective Contracting Parties are invited to confirm their contribution to the construction costs and to designate as soon as possible their Shareholders in order to establish the FAIR GmbH. It is furthermore anticipated that the remaining MoU signatory and observer Countries will be ready to sign the founding documents at a later date and name their Shareholders designated to join the FAIR GmbH. Notwithstanding, the FAIR ISC invites all its Members to pursue without any delay the internal procedure for acceptance of the founding documents and preparations for the signing ceremony.

  5. Resolution (continued) on the readiness for signing the founding documents of the 16th FAIR International Steering Committee Meeting, held on 14th May, 2008 in Darmstadt, Germany The FAIR ISC is also grateful to the AFI Working Group for its work on the by laws, i.e., Staff Rules, Financial Rules, Procurement Rules and related documents, Rules of Procedure for the Management Board, Rules of Procedure for the Council, and the Guidelines for In-kind Contributions. It approves the presented texts and recommends them for the future acceptance by the FAIR Council. Furthermore, the FAIR ISC approves the draft of the Business Management Contract between the FAIR GmbH and GSI mbH and recommends the FAIR Council to advise the future Managing Directors of FAIR to take this document as basis for concluding such a contract with GSI. At the same time, the FAIR ISC acknowledges that there is a small number of issues still to be clarified, including (i) the binding confirmation of contributions from the participating Countries, (ii) the names of the future FAIR GmbH Shareholders and (iii) the appointment procedure for FAIR managerial positions. These will need to be dealt with well before the Conference. The FAIR ISC asks the Delegates to bring this Resolution to the kind attention of their Ministers.

  6. Procedure of the Formation of the FAIR Company • Convention (intergovernmental agreement) and Final Act will be signed by the • Contracting parties (Governments of participating countries) • These apoint the Shareholders of the FAIR GmbH • Procedure of the Formation of the FAIR Company with limited Liability (GmbH) • under German Law is a Notarial Act (registration at local court in Darmstadt) • The Articles of Association are the "rules" how this company is governed. 08.09.2014 08.09.2014 6 6

  7. FAIR-ISC meeting 14.5.2008confirmed international contributions

  8. Draft: Convention concerning the construction of the FACILITY FOR ANTIPROTON AND ION RESEARCH FAIR Annex 1B: Description of the FAIR Start Version to be constructed first Preface: Based on available commitments to fund FAIR, at present close to the amount of 940 M€, the Start Version will be constructed first, providing a world-leading facility in its scientific domain and allowing for rapid achievement of major scientific goals. It is important from the scientific point of view to construct the full FAIR facility as described in Annex 1A to the FAIR Convention as soon as realistically possible. Therefore, when funding for an item not included in the Start Version becomes available, construction of the corresponding item may start, subject to the FAIR Council decision which should, among other issues, take into consideration financial risks associated with costs of the Start Version. Below, the description of the FAIR Start Version is given, whereas Phase B refers to items not included in the Start Version. The Annex 1B is complimentary to the Annex 1A and should not be considered a stand-alone document. All prices quoted in this document are 2005 values as provided in the FAIR Cost Book. ISC Task  to H. Wenninger to suggest a procedure for including of WPs of full version

  9. Table international contributions and coverage by Expression of interests (EoI) / Experiment contributions

  10. Technical meeting on accelerators with technical experts of labs  analysis of EoI in detail ….. Participants: see WEB as changing participants at meetings: March 31, 2008 HEBT April 2, ER April 3, NESR &RESR April 4, SIS100 April 7, CR today p-bar target & HESR April 9, Super-FRS April 10, SIS300 April 11, p-linac All information can be found on the WEB page http://www-win.gsi.de/FAIR-EOI/ • Agenda: • Definition of General Rules for FAIR • as agreed at AFI/ISC • Overview on Expression of Interest • Overview on machine • Focus on Technical Systems: • - Magnets • - RF • - Injection/Extraction • - Diagnostics • - Vacuum • Short reminder of components and their specs • Statement of technical experts on EoI issued

  11. FAIR START VERSION In-kind

  12. Chairman: Horst Wenninger (CERN) Participants: Nicolas Alamanos (CEA, France) Ingo Augustin (GSI, FAIR-JCT) Juha Aysto (STI, Finland) Thomas Beier (GSI, FAIR-JCT) Subhasis Chattopadhyay (VECC, India) H. Danared (STI, Manne Siegbahnlaboratoriet, Sweden) Bernard Dormy (Min. de la Recherche, France, for AFI) Pasquale Fabbricatore (INFN Genova, Italy) Hans Gutbrod (GSI, FAIR-JCT) Johannes Heilmann (GSI) Wolfgang Jacoby (GSI, FAIR-JCT) Wolfram Korten (CEA, France) Dieter Kraemer (GSI, FAIR-JCT) Zbigniew Majka (GSI, FAIR-JCT, representing Poland) Valangiman Subramanian Ramamurthy(FAIR-India task force leader) Simone Richter (GSI, FAIR-JCT) Iker Rodriguez (CIEMAT, Spain) G. Rosner (STI, University of Glasgow, Great Britain) Dipankar Sarkar (Science Counsellor, Indian Embassy in Germany) Manuel Serrano Ariza (CDTI, Spain) Alexander N. Skrinsky (Budker Institute for Nuclear Physics, Russia) Horst Stoecker (GSI) Eberhard Widmann (STI, Stefan Meyer Institut, Austria) Prepare second round of In-kind EoI offers/ discussions EoIs on protonlinac: call for firm proposals and evaluation procedure via IKAB / ISC ? IKAB meeting JCT prepare updates FAIR Startversion Costbook and set-up new MAC and discuss this with STI

  13. International Steering Committee External Committees: PACs, TACs, IKAB AFI STI FAIR project management team I. Augustin T. Beier H. Bokemeyer J. Eschke M. Hinkelmann S. Hofmann F. Weißbach A. Zimbelius V. Varentsov (RUS) Team Leader Hans H. Gutbrod Research Z. Maika (PL) Accelerator Dieter Krämer Integration N.N. Finance & Admin A. Lambert NUSTAR C. Scheidenberger I. Sagrado (E) CBM H. Pentillä (FIN) D. Cozma (RO,1/2) W. Korten(F) D. Dutta (IND, 1/2) NN (RO) R. Karabowic (PL) NN (IND, 1/2) PANDAW. Müller G. Boca (I)M. Petris (RO, 1/2) K. Peters J. Stroth L. Schmitt S. Tomassini (I) APPA T. Stöhlker M. Czarnota (PL) A. Hirtl (A) B. O'Rourke (UK) B. Azzara B. Galander (S, HESR) H. Beyer W. Jacoby M. Lautenschläger P. Karampougiouki A. Lehrach (HESR) D. Prasuhn (HESR) S. Richter M. Steck B. Becker-de Mos NN FAIR Joint Core Team: Funding of personnel from EU money for 2 years: 18 FTE GSI 2 FTE FZJ 14 FTE international JCT members

  14. Organizational plan of the FAIR GmbH Scientific Council Council Shareholders' assembly Finance Committee ISC October 9th, 2006 FAIR project management Team (Director's Office) External Committees: Scientific Advisory Committees Accelerator Advisory Committee Resource Review Boards Technical Board Management (2 managing directors)FAIR Director Director for Administration public relations safety audit & controlling Research Accelerator Integration Administra-tion visitors science prog. documentation & quality management legal matters & contracts NUSTAR resource coordinator technical coordinator HESR Civil Construction NESR project coordination mechanical & electr. interfacing finance and budget RESR/CR PANDA resource coordinator technical coordinator planning SIS100 accounting & bookkeeping Regulatory aspect & Permits experiment integration SIS300 CBM resource coordinator technical coordinator HEBT general administration accelerator interfacing Super-FRS p-LINAC APPA p-Bar TARGET Total personnel after start-up phase ~100 FTE Injector Upgrade

  15. Draft: Budget of the FAIR GmbH • The budget of the FAIR GmbH contains the construction budget of FAIR plus the Running Costs of the FAIR GmbH: • Part I: Costs for personnel of FAIR-GmbH ( direct personnel costs) • included in FAIR construction cost of 1187 million € • Part II: Running Cost of FAIR GmbH include: • - infrastructure (offices, facilities, IT, storage,..) • - travel • - consumables • - administrative costs (financial, and statutory necessities (e.g.,auditors, legal costs, Committees, Public Relations) • - investments (equipment) • - User office • - travel costs for persons travelling on behalf of FAIR GmbH • - offices for FAIR users • Part III: Costs for the construction of the FAIR facility.

  16. Draft Budget of the FAIR GmbH 2008 to 2015 400 Part I: 75 k€ for the year 2008, in 2009 TVöD +3%, in 2010 +3%, * from 2011 on no inflation added on Part II: Infrastructure (rent (warm 1300€ per person/year), facilities, storage, IT, cantina, lecture halls) External FAIR users, about 50 today and 350 in 2016 Travel on behalf of FAIR GmbH

  17. Legal Process in Civil Construction Status as of today Aim for end 2008 End of CC (2013)

  18. Detailing of Civil Construction in Progress ISC meeting: Report by D. Krämer By FCC Group within GSI FAIR Division CC Steering Co. after EU wide tender process (VOF) decided. (Drees & Sommer) CC Planning Co. June 08 EU wide tender in progress Application to start legal ZBau procedure handed to BMBF/BMVBS/BMF Aiming for: All permits available end of 2008 Should allow FAIR GmbH to start of site preparation and ground breaking in early 2010 – CC within 36 month (2010 – 2013).

  19. Alreday Done • FCC Group on place • Coordination Meeting (June 2007) • Application to start ZBau procedure July 2007 • ISC resolution asking GSI to take measures for CC (Sept. 2007) • EU-wide call for Steering company • Contract award to Drees&Sommer (July 2007) • EU-wide call for construction planning (Sept. 2007) • Contract award to engineering companies (June 2008) • Start planning phase (July 2008) • Approval documents ready (Dec. 2008) • Technical report by hbm (baufachliche Prüfung)(Feb. 2009) • Application for building permit (April 2009) • Actual cost estimate as part of approval documents • Decision (#10 ZBau): Commitment on cost coverage (by FAIR GmbH) • Final building permit (May 2009) • Call for tender site preparation (spring 2009) • Award contracts (mid 2009) • Begin site preparation (mid 2009) • Prepare execution documents (March – Dec. 2009) • Call for tender construction work (autumn 2009) • Award contracts (end 2009 - …) • Begin executive work (early 2010).

  20. Next Steps • FCC Group on place • Coordination Meeting (June 2007) • Application to start ZBau procedure July 2007 • ISC resolution asking GSI to take measures for CC (Sept. 2007) • EU-wide call for Steering company • Contract award to Drees&Sommer (July 2007) • EU-wide call for construction planning (Sept. 2007) • Contract award to engineering companies (June 2008) • Start planning phase (July 2008) • Approval documents ready (Dec. 2008) • Technical report by hbm (baufachliche Prüfung)(Feb. 2009) • Application for building permit (April 2009) • Actual cost estimate as part of approval documents • Decision (#10 ZBau): Commitment on cost coverage (by FAIR GmbH) • Final building permit (May 2009) • Call for tender site preparation (spring 2009) • Award contracts (mid 2009) • Begin site preparation (mid 2009) • Prepare execution documents (March – Dec. 2009) • Call for tender construction work (autumn 2009) • Award contracts (end 2009 - …) • Begin executive work (early 2010).

  21. Next Steps • FCC Group on place • Coordination Meeting (June 2007) • Application to start ZBau procedure July 2007 • ISC resolution asking GSI to take measures for CC (Sept. 2007) • EU-wide call for Steering company • Contract award to Drees&Sommer (July 2007) • EU-wide call for construction planning (Sept. 2007) • Contract award to engineering companies (June 2008) • Start planning phase (July 2008) • Approval documents ready (Dec. 2008) • Technical report by hbm (baufachliche Prüfung)(Feb. 2009) • Application for building permit (April 2009) • Actual cost estimate as part of approval documents • Decision (#10 ZBau): Commitment on cost coverage (by FAIR GmbH) • Final building permit (May 2009) • Call for tender site preparation (spring 2009) • Award contracts (mid 2009) • Begin site preparation (mid 2009) • Prepare execution documents (March – Dec. 2009) • Call for tender construction work (autumn 2009) • Award contracts (end 2009 - …) • Begin executive work (early 2010).

  22. Next Steps • FCC Group on place • Coordination Meeting (June 2007) • Application to start ZBau procedure July 2007 • ISC resolution asking GSI to take measures for CC (Sept. 2007) • EU-wide call for Steering company • Contract award to Drees&Sommer (July 2007) • EU-wide call for construction planning (Sept. 2007) • Contract award to engineering companies (June 2008) • Start planning phase (July 2008) • Approval documents ready (Dec. 2008) • Technical report by hbm (baufachliche Prüfung)(Feb. 2009) • Application for building permit (April 2009) • Actual cost estimate as part of approval documents • Decision (#10 ZBau): Commitment on cost coverage (by FAIR GmbH) • Final building permit (May 2009) • Call for tender site preparation (spring 2009) • Award contracts (mid 2009) • Begin site preparation (mid 2009) • Prepare execution documents (March – Dec. 2009) • Call for tender construction work (autumn 2009) • Award contracts (end 2009 - …) • Begin executive work (early 2010 – ca. 36 month execution). • Start of installations already in 2012 for Super-FRS

  23. Search Committees for FAIR managerial appointments Search Committees have been established Composition: Search Committee for FAIR Scientific Director: J.T Gierlinski (chair), B. Vierkorn-Rudolph (BMBF), O. Patarakin (ROSATOM, Russia) V.S. Ramamurthy (DST, India), W. Nazarewicz, Univ. Tennessee and H. Wenninger as guest Search Committee for FAIR Administrative Director: J.T. Gierlinski (chair), J. Womersley (STFC,UK), U. Mattig (Hessen), Ö. Skeppstedt, S. Lettow (CERN) and Horst Stöcker as guest Job descriptions approved / under discussion

  24. Summary • legal documents ready for signature • signing conference of ministers planned in second half of September 2008 • incorporation of FAIR GmbH before end 2008 • declared contribution now 1040 M€  allows to go beyond start version (940 M€) • Call for EoI very successful  process for In-Kind contribution underway • Running costs of FAIR GmbH accepted by not yet financed • Civil Construction preparation progressing • FAIR managerial appointments started

  25. in 2015 Thank you for you attention! Austria China Finland France Germany Greece India Italy Poland Spain Sweden Romania Russia UK

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