Ch 14: Presenting Reports. Purpose and Characteristics of Work Reports. To inform, persuade, or justify a position Original research OR research done by others Formal or informal. Examples of Reports. Read examples on pgs 502-503 A Fried Chicken Franchise Goes to Japan
Purpose and Characteristics of Work Reports • To inform, persuade, or justify a position • Original research OR research done by others • Formal or informal
Examples of Reports • Read examples on pgs 502-503 • A Fried Chicken Franchise Goes to Japan • Hillside Disaster
Field Reports • A field report is reporting information found in the world outside your business/company • Information can be found through • Surveys • Census & birth records • Observations and measurements • Court records • Interviews
Laboratory Reports • Research is in highly controlled environments (Field reports are NOT in controlled environments) • Consumer Reports magazine uses lab reports • Manufacturers and producers use them to improve their products
Format: Field & Lab Reports • 1. State your purpose of the research • 2. Give background information about the research subjects • 3. Explain how the research was conducted (how you got it) • 4. Explain the results • 5. State your conclusions • 6. Discuss what your conclusions mean
Where to Find Reports • Nearly EVERY career field has a specialty career magazine. They almost always carry lab or field reports • Examples: • Consumer Reports • Car and Driver, Motor Trend • American Woodworker • American Gardener • PC Magazine • Popular Photography
Proposals (persuasive reports) • A proposal is a report where you persuade someone to do something based on information you have provided. • At beginning of every proposal, you MUST present a PROBLEM • The rest of the proposal then gives a plan or idea to SOLVE the problem • Makes sure to include a COST
Proposal Format • 1) State what needs changed and how you propose to do it • 2)State the reasons why your proposal is best • 3) Answer possible objections • This includes COST • 4) Restate your proposal about what needs changed and how your way is the best way to do it.
How to Handle Situation Requiring a Persuasive Report • Use expertise of others (ask others’ opinions and experiences) • Compare products • Compare costs (not just prices but long-term effects; what’s cheap now may result in damage or more money later) • Organize your information into a report • Be prepared to offer alternate plans
Progress Reports • Progress reports tell what has happened so far in a project or job. • Sample progress reports • Report cards • Construction projects • Reporting of profits/costs
A Progress Report Format • Summary of What’s Been Done so Far… • Problems encountered so far • What will be done next • Recommendations for the future…
Other Types of Progress Reports • Annual reports to stockholders • Newsletters and magazines to customers • Inventory records • Electronic Surveillance of Workers • Monthly or Annual Meetings
Tips on Report Writing • Analyze your audience. Adjust your words and tone for them. • Clear, concise writing. • Use Tables, charts, and graphs • Think about your layout and design.