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Navigating the NIH Public Access Policy

Learn how to submit manuscripts and comply with the NIH Public Access Policy for advancing science and accessing archives. Find out who can submit, what to include, and the approval process. Helpful resources and FAQs provided.

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Navigating the NIH Public Access Policy

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  1. Manuscript submissionsin support of theNIH Public Access Policy • Rebecca Wilson and Bart Trawick • National Center for Biotechnology Information • MLA 2007 • http://nihms.nih.gov

  2. What is the NIH Public Access Policy? • Effective May 2, 2005 • Submit final, peer-reviewed manuscripts accepted for publication • Supported, in whole or in part, with direct costs from NIH • Not covered: book chapters, editorials, reviews, or conference proceedings

  3. Benefits of Public Access • Archive • Advance Science • Access

  4. Who can submit?

  5. Entry to the system • NIH Login • eRA Login • My NCBI Login (not authenticated) http://nihms.nih.gov

  6. Corresponding PIs • PI = Principal Investigator • Contributor of NIH funding to the research • One PI designated as corresponding PI • Corresponding PI is responsible for • 1) approving the submitted materials • 2) approving the final, PMC version

  7. What to submit • Journal name • Manuscript title • NIH funding source(s) • Manuscript files (including supplemental materials)

  8. Designate Journal • System has list of all PubMed Journals • Journals not indexed by NLM can be added • No submission required for manuscripts accepted for publication by PMC-participating journals

  9. NIH funding • Only include NIH support • Intramural projects (Z01-XXX...) • Contact the NIHMS Help Desk to: • Add NIH contracts • Designate support as NIH official duty • Add a support mechanism (grant, project, etc) not found in the system

  10. Upload files • Submit what was accepted by the journal • Many formats are permissible • Multiple files are fine • Include supplemental files • No password-protected files

  11. Third party submitters are now done

  12. Approve submission • Log in via authenticated route • Review PDF Receipt • Choose embargo • Submission statement

  13. Corresponding PIs are now done with step 1

  14. What happens next? • Files are converted to XML by external contractors • NIHMS staff carefully reviews converted materials • Submission is associated with a PubMed citation

  15. Step 2: approve the PMC version • Corresponding PI is notified via email • Corrections may be requested • Necessary for inclusion to PMC • Embargo period begins at the date of final print publication

  16. Help resources • Submission tutorials available at NIHMS<http://www.nihms.nih.gov/web-help> • FAQs on Public Access Policy and NIHMS<http://publicaccess.nih.gov/policy.htm> • NIHMS Help Desk<http://www.nihms.nih.gov>

  17. Questions?

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