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Before We Get Started

ADP Portal for Employee Self Service April – June 2009 Bi-Weekly Regular Employees Dalton State College. Before We Get Started. This a one hour class– no planned breaks Other Housekeeping Issues: Restrooms and vending machines

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Before We Get Started

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  1. ADP Portal forEmployee Self ServiceApril – June 2009Bi-Weekly Regular Employees Dalton State College Bi-Wkly Regular Employees

  2. Before We Get Started • This a one hour class– no planned breaks • Other Housekeeping Issues: • Restrooms and vending machines • Cell Phone, PDAs, Pagers: Please have courtesy to turn off or adjust to vibrate • A lot of information to cover in short course time, Questions reserved for last 10 minutes of class 8/23/2014 Bi-Wkly Regular Employees

  3. Class Objectives • To provide an overview to the ADP Self Service portal and some specific hands-on information for employees’ accessibility beginning August 2009. • Enter and Update addresses, phone number, dependent information, setup direct deposits, enter emergency contacts, change tax withholdings, view iPay (pay statements) and access company news and job openings. • Address time entries in the payroll for regular hours worked, vacation, sick days, etc. Bi-Wkly Regular Employees

  4. Agenda Bi-Wkly Regular Employees

  5. ADP Portal Navigation • Open Windows Internet Explorer browser, by using desktop icon or go to Start button Bi-Wkly Regular Employees

  6. ADP Portal Navigation Web Address www.portal.adp.com is entered here Bi-Wkly Regular Employees

  7. ADP Portal Navigation • Enter web Address: www.portal.adp.com Bi-Wkly Regular Employees

  8. Registration Steps Registration Pass Code in the Announcements/News link via the Human Resource Departmental website. Standard Registration: • Before you begin, make sure you have your Registration Pass code (USG-6775) available. This code will be provided to you by your administrator. • On the login page, click link First Time Users Register Here. The Welcome page is displayed with an overview of the registration process. • Click Register Nowpush buttonto begin the Register for ADP Services wizard. 8/23/2014 Bi-Wkly Regular Employees

  9. Registration Steps Click on Register Now to begin 8/23/2014 Bi-Wkly Regular Employees

  10. Registration Steps Alternative Screen Click on Register Now to begin Bi-Wkly Regular Employees

  11. Registration Steps • Enter the following information, clicking Next at the end of each page for each step prior to creating your User ID and password: • Registration Pass Code • Identity information • Contact information • Security information Bi-Wkly Regular Employees

  12. Creating Login for the ADP Portal Enter the following Registration Pass Code USG-6775 and then Click Next Bi-Wkly Regular Employees

  13. Creating Login for the ADP Portal Bi-Wkly Regular Employees

  14. Creating Login for the ADP Portal If you get this page, it means you’ve entered some portion of your Identity incorrectly. Select Cancel and Request assistance from HR/Payroll Bi-Wkly Regular Employees

  15. Creating Login for the ADP Portal Remember to enter your name and information exactly as it appears on the HR/Payroll system records When complete, Select Next Bi-Wkly Regular Employees

  16. Creating Login for the ADP Portal When complete, Select Next Bi-Wkly Regular Employees

  17. Creating Login for the ADP Portal When complete, Select Next Bi-Wkly Regular Employees

  18. Registration Steps • On Step 5, View Your ADP Services User ID, create a password and click Submit. You use this user ID and password to log into your ADP Services. • On the Confirmation page, do one of the following: • Click Log On to access the product. Bi-Wkly Regular Employees

  19. Creating Login for the ADP Portal ADP Provided User ID; You create the Password Select Submit Bi-Wkly Regular Employees

  20. Creating Login for the ADP Portal You will see this if you successfully register for the User ID and password. Also email will be sent to confirm your User ID. Bi-Wkly Regular Employees

  21. After Registration Add Another Service (for eTime) Add Another Services in order to add eTime to your user profile. Bi-Wkly Regular Employees

  22. After Registration Add Another Service (for eTime) At the pop-up window put your new User ID and password and Click OK. Bi-Wkly Regular Employees

  23. After Registration Add Another Service (for eTime) In Manage My Services, look to the bottom of the page and see Enterprise eTime and Click on the Add link. Bi-Wkly Regular Employees

  24. Creating Login for the ADP Portal Contact the HR or Payroll to obtain your ADP Employee ID in order to add the eTime Services to your user profile. Bi-Wkly Regular Employees

  25. Creating Login for the ADP Portal If successfully added eTime services to your user profile, you will receive a confirmation message. Exit out of this page and go back to windows Internet Explorer to log back into ADP (www.portal.adp.com). Bi-Wkly Regular Employees

  26. ADP Portal Navigation Click on User Login Bi-Wkly Regular Employees

  27. Agenda Bi-Wkly Regular Employees

  28. ADP Portal Home Page What’s New Section Benefits Information Section All Online forms should be available after go live Benefits Information will now by online instead of being previously handled via paperwork in HR Open Enrollment information will be in this section The links will take you directly into the BOSS (Benefits system) for benefit menu options This section was previously handled by paperwork through HR will now be online. Recommended Links Section Forms Library Section

  29. ADP Portal Home Page Access All of the Tabs Available (based on User Security Accesses) Employees generally have at least six tab or menu options available to them. Bi-Wkly Regular Employees

  30. Employee Self Service Topics The new ADP ESS portal will replace the current Portable Personnel File in PeopleSoft HRMS. Although the ADP portal may be look different, it contains similar information that are broken down into the following available Tabs (6 for most employees): • Home • Time • Myself • Money • Benefits • Career The six tabs or menu options are accessible through the main ADP Portal Home Page. Bi-Wkly Regular Employees

  31. Employee Self Service Topics • Home - ADP Portal Welcome page • Review HR and Benefit Announcements • Access Forms Library and recommended HR Links • Time – Time and Attendance information • Myself – Review and update addresses, emergency contact, personal information and phone numbers • Money – direct deposit, tax withholding, voluntary deductions, pay statements and annual statements(W-2) • Benefits –access benefits from this tab • Career – access your career profile (work history, education, licenses and certifications) Bi-Wkly Regular Employees

  32. Agenda Bi-Wkly Regular Employees

  33. ADP Portal Home Page Home Tab is the main home or welcome page Bi-Wkly Regular Employees

  34. ADP Portal Home Page Time Tab is used to view the timecard entries and summary information Bi-Wkly Regular Employees

  35. ADP Portal Home Page Myself Tab is used to maintain Addresses, Emergency Contact, Personal Information, and Phone Numbers Bi-Wkly Regular Employees

  36. ADP Portal Home Page Money Tab will maintain the following information: Direct Deposit Tax Withholding Voluntary Deductions Pay Statements Annual Statements Bi-Wkly Regular Employees

  37. ADP Portal Home Page Benefits Tab is your benefits that you are eligible and those you’ve signed up for. Bi-Wkly Regular Employees

  38. ADP Portal Home Page Career Tab is the career profile for your work history, education, licensures and certifications Bi-Wkly Regular Employees

  39. Data Flow Diagram ADP stands for Automated Data Processing Inputs to EV5 which is the ADP HR/Payroll Systems 8/23/2014 Bi-Wkly Regular Employees 39

  40. Agenda 8/23/2014 Bi-Wkly Regular Employees

  41. Time Off versus Leave Time Time Off - • Time Off is the individual’s vacation or sick time, if provided. • Request for Time Off will be made online via the Time tab and eTime and automatically sent to your manager for approval via workflow. Leave Time - • Leave Time is now defined as Family and Medical Leave Act (FMLA), Jury Duty and/or Military Leave. • Request for Leave Time will be made online via Time tab, eTime and Leave menu option on the timecard entries. Any leave requests are automatically sent to HR for approval via workflow. 8/23/2014 Bi-Wkly Regular Employees

  42. Time Off /Leave Time - Requests and Approvals Select the Time tab at the menu row in order to create time entries Links are provided on other tab options of the portal as well specific to this tab Click on Here link to begin entering time in eTime 8/23/2014 Bi-Wkly Regular Employees

  43. Requesting Leave (FMLA, Jury, Military) via TimeCard This is the menu option when you need to request Leave which was defined as the three Federally mandated leave times for FMLA, Jury Duty and Military Leave. Please contact HR/ Payroll for further details on how to request these specific leave time requests. 8/23/2014 8/23/2014 Bi-Wkly Regular Employees 43

  44. Requesting Vacation/ Sick via TimeCard Requests for Vacation and Sick time off are recording on the timecard on the individual lines of the timecard entries using the Pay Code (types) selecting using the drop down arrow and clicking on ‘Vacation’ or ‘Sick’. 8/23/2014 8/23/2014 Bi-Wkly Regular Employees 44

  45. Agenda – Bi-Weekly Regular Employees 8/23/2014 Bi-Wkly Regular Employees

  46. Time – Entry and Employee Approvals Select the Time tab at the menu row in order to create time entries This will take you to the Time Welcome page. There will be a link to access eTime in the bottom left hand side. Click on the link to access your timecard. 8/23/2014 Bi-Wkly Regular Employees

  47. eTime Link Click on Here link to begin entering time into eTime 8/23/2014 Bi-Wkly Regular Employees

  48. TimeCard Verify your Name/ID and Time Period is current eTime navigates to employee’s timecard . Verify your Name/ID and Time Period is current for which you reviewing or updating. Should default to current pay period/ month All Bi-Weekly Office Staff will record total daily “Hours Worked” (Pay Codes) as well as vacation and sick hours as taken. Menu options are noted across top of timecard (Accruals, Comment, Approvals, Leave, Save, etc.,) 8/23/2014 Bi-Wkly Regular Employees

  49. Time Card View Other tabs are available in lower left corner of timecard: Accruals, Audits, Comments Lower left section is totaling of the type of hours and location being charged Lower right section is the employee’s standard (normal) work schedule Bi-Wkly Regular Employees

  50. Accruals Viewing Accruals in eTime Accrual Balances are updated instantly once the Timecard is saved. The Accruals Tab at the bottom left of the Timecard will reveal the balances for your Exception Time. Accrual Detail Tab Accrual Detail Tab reveals the balances of your Accruals for the current calendar year as well as the totals of the Exception Time taken to date along with the requested that has not be used as of yet. 8/23/2014 Bi-Wkly Regular Employees

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