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Stay informed on the latest energy savings, maintenance agreements, facility plans, HLS updates, and more in the Woodland District 50 Operations and Facilities Report. Find out about upcoming projects and cost-saving measures.
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Woodland District 50: Operations and Facilities Report • Energy Update • 2012 Summer Work • Five-Year Facility Plan • Service Maintenance Agreement • Night Time Cleaning Services • Health Life Safety (HLS) Update • Other updates • Questions
Energy Update – ElectricThis year we are collecting hourly usage data
Energy Update – Primary School-LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) • Primary currently is at an Energy Star score of 69, which qualifies for LEED certification. • We are pursuing an Energy Star score of 80 to begin the evaluation process for LEED certification late summer/early fall, 2012. • In order to pursue LEED certification we will: • Continue to send Electric/Gas/Water usage data to Transwestern Sustainability and Siemens for analysis. • Continually adjust the heating, ventilation and air conditioning (HVAC) system-through the energy management system and manually, to improve conditions and efficiency. • Keep working with principals and staff on energy conservation awareness and reduce “Vampire Load”.
Five-Year Facility Plan • Why • Long range planning • Budgeting purposes • Ties in Capital requests presented annually to the Board • Helpful for grant applications • Includes • Supplies • Purchased Services • Capital expenditures • Health Life Safety inspections • Equipment/furnishing replacement schedule • Does not include • Salaries, Benefits and Utilities
Siemens Maintenance Agreement… • Current Five-year agreement started July 2007, $162,000/yr, ends this June, cost is $198,000/yr. • Agreement maintains: • Building automation system • Mechanical systems • Fire device systems • Security cameras • Proposed renewal cost: $237,445, with a 3%/year escalation rate. • Includes 60 cameras added in 2009, not in original agreement • Administrative/Siemens negotiations • Five year agreement • Include in the 176 security camera maintenance, 10 cameras/year to replace or upgrade, + $25,000
Siemens Maintenance Agreement • Reductions • Remove pump maintenance from agreement - $12,600. • District Maintenance Techs to accomplish pump maintenance. • Remove fire device inspection/testing, - $29,000. • Fire device specialist companies have provided proposals to inspect/test for approximately $20,000/year. • Results • Initial proposal, $237,445 subtract $12,600 for pump maintenance, subtract $29,000 for fire device inspection/testing, add $25,000 security camera maintenance = $220,845. • Contract with fire device specialist company to inspect/test devices approximately $20,000 • Siemens proposal - $188,000/year for Five years and NO escalation rate. • Bring to the Board for action, April 24, 2012 – Effective 7/1/12.
Citywide Cleaning Services… • Original contract commenced July 2006 - $905,000/yr. • Reduced cleaning frequency July 2010 - $705,000/yr. • Clean classrooms, offices, LRCs one time/week. • Common areas, restrooms, health office, staff lounge cleaned daily. • Quality Control • Cleaning@dist50.net - tool used to address daily cleaning issues. • 80 discrepancies since school started, over 15,000 rooms cleaned total. • O&F leadership team conducted a site inspection of South Campus during winter break, in conjunction with semi-annual asbestos inspection. Teachers/staff are doing a very good job in keeping the rooms as clean as possible. • Custodians are available and provide assistance with cleaning issues during the day • Conduct Cleaning Contract Survey…
Citywide Cleaning Services • Bring to the Board for action, April 24, 2012. • Current pricing - $705,280.68 for three (3) to five (5) years no price increase • If the Board wishes to add an additional day of cleaning at the five schools, the cost increase would be $100,000
HEALTH LIFE SAFETY (HLS) UPDATE • OWP/P Architects: • June 2012 - conduct first decennial HLS inspection at Intermediate. • Nov-Dec 2012- receive authorization to proceed with repairs. • Jan-Feb 2013 – bid out Intermediate HLS projects. • Feb-Mar 2013 – Board award successful bidders. • June 2013 – commence HLS projects. • Summer 2015 – conduct decennial HLS inspections for South Campus and Middle School.
Other Updates… • Public Service program has realized over 3,500 hours of work for the District from July 2011 to Feb 2012. • Snow removal • Deep cleaning • Specialized work – painting, bodywork, etc. • Outdoor work-grass cutting and landscaping
Other Updates • O&F and Technology departments are conducting an internal trial operations of a web based facility scheduling program. Training will be conducted for outside community users and bringing on-line for FY13. • Building Information Book (BIB) – O&F’s standard operating procedures manual, is a work in-progress.
