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Woodland District 50: Operations and Facilities Report. Energy Update 2012 Summer Work Five-Year Facility Plan Service Maintenance Agreement Night Time Cleaning Services Health Life Safety (HLS) Update Other updates Questions.

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woodland district 50 operations and facilities report
Woodland District 50: Operations and Facilities Report
  • Energy Update
    • 2012 Summer Work
  • Five-Year Facility Plan
  • Service Maintenance Agreement
  • Night Time Cleaning Services
  • Health Life Safety (HLS) Update
  • Other updates
  • Questions
energy update primary school leed leadership in energy and environmental design
Energy Update – Primary School-LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN)
  • Primary currently is at an Energy Star score of 69, which qualifies for LEED certification.
    • We are pursuing an Energy Star score of 80 to begin the evaluation process for LEED certification late summer/early fall, 2012.
  • In order to pursue LEED certification we will:
    • Continue to send Electric/Gas/Water usage data to Transwestern Sustainability and Siemens for analysis.
    • Continually adjust the heating, ventilation and air conditioning (HVAC) system-through the energy management system and manually, to improve conditions and efficiency.
    • Keep working with principals and staff on energy conservation awareness and reduce “Vampire Load”.
five year facility plan
Five-Year Facility Plan
  • Why
    • Long range planning
    • Budgeting purposes
    • Ties in Capital requests presented annually to the Board
    • Helpful for grant applications
  • Includes
    • Supplies
    • Purchased Services
    • Capital expenditures
    • Health Life Safety inspections
    • Equipment/furnishing replacement schedule
  • Does not include
    • Salaries, Benefits and Utilities
slide16

Siemens Maintenance Agreement…

  • Current Five-year agreement started July 2007, $162,000/yr, ends this June, cost is $198,000/yr.
  • Agreement maintains:
    • Building automation system
    • Mechanical systems
    • Fire device systems
    • Security cameras
  • Proposed renewal cost: $237,445, with a 3%/year escalation rate.
    • Includes 60 cameras added in 2009, not in original agreement
  • Administrative/Siemens negotiations
    • Five year agreement
    • Include in the 176 security camera maintenance, 10 cameras/year to replace or upgrade, + $25,000
slide17

Siemens Maintenance Agreement

  • Reductions
    • Remove pump maintenance from agreement - $12,600.
      • District Maintenance Techs to accomplish pump maintenance.
    • Remove fire device inspection/testing, - $29,000.
      • Fire device specialist companies have provided proposals to inspect/test for approximately $20,000/year.
  • Results
    • Initial proposal, $237,445 subtract $12,600 for pump maintenance, subtract $29,000 for fire device inspection/testing, add $25,000 security camera maintenance = $220,845.
    • Contract with fire device specialist company to inspect/test devices approximately $20,000
    • Siemens proposal - $188,000/year for Five years and NO escalation rate.
  • Bring to the Board for action, April 24, 2012 – Effective 7/1/12.
slide18

Citywide Cleaning Services…

  • Original contract commenced July 2006 - $905,000/yr.
    • Reduced cleaning frequency July 2010 - $705,000/yr.
    • Clean classrooms, offices, LRCs one time/week.
    • Common areas, restrooms, health office, staff lounge cleaned daily.
  • Quality Control
    • Cleaning@dist50.net - tool used to address daily cleaning issues.
    • 80 discrepancies since school started, over 15,000 rooms cleaned total.
    • O&F leadership team conducted a site inspection of South Campus during winter break, in conjunction with semi-annual asbestos inspection. Teachers/staff are doing a very good job in keeping the rooms as clean as possible.
    • Custodians are available and provide assistance with cleaning issues during the day
    • Conduct Cleaning Contract Survey…
slide19

Citywide Cleaning Services

  • Bring to the Board for action, April 24, 2012.
    • Current pricing - $705,280.68 for three (3) to five (5) years no price increase
  • If the Board wishes to add an additional day of cleaning at the five schools, the cost increase would be $100,000
health life safety hls update
HEALTH LIFE SAFETY (HLS) UPDATE
  • OWP/P Architects:
    • June 2012 - conduct first decennial HLS inspection at Intermediate.
    • Nov-Dec 2012- receive authorization to proceed with repairs.
    • Jan-Feb 2013 – bid out Intermediate HLS projects.
    • Feb-Mar 2013 – Board award successful bidders.
    • June 2013 – commence HLS projects.
  • Summer 2015 – conduct decennial HLS inspections for South Campus and Middle School.
other updates
Other Updates…
  • Public Service program has realized over 3,500 hours of work for the District from July 2011 to Feb 2012.
    • Snow removal
    • Deep cleaning
    • Specialized work – painting, bodywork, etc.
    • Outdoor work-grass cutting and landscaping
other updates1
Other Updates
  • O&F and Technology departments are conducting an internal trial operations of a web based facility scheduling program. Training will be conducted for outside community users and bringing on-line for FY13.
  • Building Information Book (BIB) – O&F’s standard operating procedures manual, is a work in-progress.