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Managing Speakers and Entertainment. Presented by Jan Shaw. Objectives Secure speakers & entertainment Develop guidelines Manage speakers & entertainers on-site. Speakers. Session format. Session format. Session format. Instructional style. Speaker arrangements. Moderator

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Managing Speakers and Entertainment


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Presentation Transcript
slide2

Objectives

  • Secure speakers & entertainment
  • Develop guidelines
  • Manage speakers & entertainers on-site
speaker arrangements
Speaker arrangements

Moderator

arrangement

Meeting

planner

Program

Committee

Association

members

or

their

referrals

Speakers

bureau

Local CVB

or

university

Call

for

Papers

Volunteer

Paid

or

Volunteer

Paid

or

Volunteer

Paid

slide10

Review

    • Group profile & needs
    • Speaker’s experience
    • References
    • Video/audio preview
    • Speakers bureau
slide11

Request

  • Request for Proposal (RFP)
  • Verbal
  • Customization
slide12
Confirm
  • Writing
  • Date, time, location
  • Group background
  • Meeting objectives
  • Fees/expenses
slide13

Group activity

Which one or two would you recommend for the Global Chocolate Forum?

Explain why

slide15

Speaker Guidelines

Prepare in Advance

slide17

Speaker Guidelines

Test AV in Advance

slide18

Speaker Guidelines

Prepare Handout Materials

slide19

Speaker Guidelines

Communicate with Others

slide20

Speaker Guidelines

Ready at Start Time

slide21

Speaker Guidelines

Start and End on Time

slide22

Speaker Guidelines

Brief Introductions

slide24

Speaker Guidelines

Never make excuses

find a partner
Find a partner
  • an entertainment brokerto work with you throughout the process
  • a broker with a broad range of entertainers
  • check their qualifications
slide33

Who, what, where…

Rider

Rehearsals

slide34

To save money

  • Touring headliner
  • Use local talent
  • Celebrity charities
  • Book multiple functions
  • Merchandise sales
slide35

Working with a

Production Company

  • Consider:
  • Priorities of event
  • budget
  • rehearsals
slide36

The sponsoring organisation is responsible for securing the license

  • It applies to live or recorded music
  • The fees from the license are paid to the songwriters, not the performers

Music licensing