1 / 26

ExportQ

ExportQ. Yale University Library. What Is ExportQ ?. Written by Library Systems Office Used with Voyager Cataloging Two main functions Facilitates record exporting Generates warning messages. Downloading ExportQ. Download using PCAmigo

kueng
Download Presentation

ExportQ

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. ExportQ Yale University Library

  2. What Is ExportQ ? • Written by Library Systems Office • Used with Voyager Cataloging • Two main functions • Facilitates record exporting • Generates warning messages

  3. Downloading ExportQ • Download using PCAmigo • Instructions: http://www.library.yale.edu/lso/workstation/docs/exportq/

  4. Opening ExportQ • Icon location: Start>Programs>Voyager>Cataloging with ExportQ • Icon opens both Voyager and ExportQ

  5. Moving the ExportQ Window • ExportQ can sit on top of Voyager • Can be moved around desktop • Can be minimized and maximized • Minimized window available in task bar

  6. Voyager Record Number • Bib record number displays in ExportQ • If multiple bib records open, displays the ID of the active record • Can copy and paste ID if desired

  7. Warning Message! • Check ExportQ before editing bib record • Don’t edit if see red warning message! • Editing MFHD and item records is okay

  8. Exporting Bib Records • Not all staff do exporting • Don’t export without permission!

  9. Export Destinations • RLIN, OCLC, and MARS • RLIN and OCLC are copy cataloging databases • MARS is an authority control service

  10. What Warning Messages Mean • Warning message means record • not yet returned from MARS or • not yet loaded back in Voyager • If you ignore warning message, your changes will be overlaid!

  11. Starting MARS Extracts Soon! • Have not been sending records to MARS since we moved to Voyager • Plan to start next week • Warning messages will start appearing

  12. Closing ExportQ • Closing Voyager Cataloging automatically closes ExportQ too • Can close ExportQ separately but not recommended

  13. Questions So Far?

  14. Exporting Procedures

  15. Selecting Export Destinations • All three boxes checked by default • Clicking a box will clear it • Can keep your settings for the remainder of your session only

  16. “Send” Button • Sends record ID to queue (not record) • Record is not taken until Systems Office does batch extract • Cannot “send” a record twice in one session • Systems Office will send latest version of record when doing extract

  17. “Show History” Button • Lists all record IDs exported during a single session • Does not retain record IDs from previous sessions • Can copy and paste export history

  18. Questions?

  19. Exporting Policies

  20. Which Records Get Exported • Only fully cataloged records • No in-process, order, or backlog records • No records that have NACO work pending

  21. Where Records Get Sent • Depends on the type of record! • Official summary: http://www.library.yale.edu/cataloging/authorities/exporting.doc

  22. Cataloging Done in Orbis • Send to RLIN, OCLC, and MARS • If OCLC BatchMatch record, send to RLIN and MARS only • If manuscripts and archives record, send to RLIN and MARS only

  23. Cataloging Done in RLIN • If Chinese, Japanese, or Korean: import into Orbis and send to OCLC and MARS • If Arabic, Persian, Hebrew, or Yiddish: import into Orbis and send to OCLC only

  24. Record Updates • If adding new access points to a fully cataloged record, re-export to MARS • Special collections records may also be re-exported to RLIN if desired • Other updated records should not be re-exported

  25. Extract Schedule • Weekly record extracts • Extract records on Mondays • Send to MARS on Tuesdays • Receive back and load by Thursdays • Recommend finishing NACO authority records every Friday (if independent)

  26. The End

More Related