Naval Square Annual Meeting

1. Naval Square Annual Meeting March 24, 2015 7:00pm

2. Naval Square Condominium Association Annual Meeting Agenda • Call to Order 7:00pm • Introduction of Candidates 7:01pm

3. Meet the Candidates Maria Cianfrani Joyce Dascola Gary Gladstone Laura Thomas

4. Election Committee Accomplishments Members Ensured Association’s Governing Documents were followed throughout election Compiled all mailings pertaining to the Annual Meeting Arranged “Meet the Candidates” Dan Kroll Molly Murray Maryellen Schwartz

5. Election • 2015 Goals • Establish a social media policy for next year’s election • Use tools and procedures created this year to conduct another smooth election

6. Naval Square Condominium Association Annual Meeting Agenda • Reading and Approval of Minutes 7:10pm • Collection of Votes 7:15pm • Dash & Love Presentation – Ken Dash 7:17pm • 2014-2015 Board Report 7:45pm • Manager’s Report 8:00pm • Committee Reports 8:30pm • Questions 9:00pm • Naval Square Trivia 9:20pm • Election Results 9:30pm

7. Dash & Love • Introduction of Ken Dash, Dash & Love Insurance • Condominiums’ Commercial Insurance Package • Property Insurance Overview • What is covered? • Common Elements • Units • Insurance Losses • I have damage to my home, now what? • Emergency restoration services • Rebuilding after the loss • Who is responsible for damage to my unit? • Loss Prevention • What can the Association do to prevent losses? • What can unit owners do to prevent losses? • Q&A

8. Naval Square Executive Board Dan Kroll Jeanette Litts

9. 2014-2015 Board Accomplishments • Committees: • Creation of two Ad Hoc Committees – Pool/Fitness Center & Election Committees • Redefined Committee Terms as May 1 – April 30 • Website: • Secured Domain name – Navalsquare.net • Set up Email addresses for Board, Management and Staff • Website went live in November & enrollment of residents continues • Business: • 215 Secure is our new security/access/proximity system vendor • HOA Insurance Policy - increased our limits on our umbrella policy • As of April 1st - OPS is our new gate staff company • Traffic Flow: • Improvements were made in regards to signage and flow – this included a rules change • Management: • Worked with FSR to develop management goals for 2015 • Developer: • Resolved issue with Toll Brothers regarding sale of parking spaces to 2400 South owners. • Began negotiations with Toll Brothers (first offer received)

10. 2014-2015 Board Accomplishments • Relationships: • Sponsored table & chairs at GFA Triangle Park • Instituted board member meet and greets • Letters sent: • to CHOP outlining 4 primary Naval Square concerns to the proposed project. • to Councilman Johnson requesting his assistance in getting streets department to review traffic calming at Bainbridge/Schuylkill (CHOP agreed to pay for upgrades if streets approved) • to support CHOP’s grant application related to pedestrian bridge over CSX railroad tracks (CHOP was awarded the transportation grant) • Jeanette Litts is the NS Community Advisory Committee representative and is attending monthly meetings. • Board Training: • Some board members attended training classes in governance and finance at the FSR offices. • Some board members attended a condo officer round table to share ideas. • Legal: • Leasing restriction opinion obtained • Pet restriction opinion obtained • Extension of Tolling Agreement • Concierge Facility opinion requested

11. Treasurer’s Report • Investments - $4M • Laddered CDs (6mo – 60mo) - $2.75M • Liquid accounts (Money Market) - $1.25M • Delinquencies - $89,772 (vs $117,472 in 2014) • Reduced delinquencies $28K in the last year • Settled one of three large accounts (each over $25K) • Initiated Sheriff’s sale on other two units • Budget • Major expenses • Changes for 2015 • 2014 Year End • Audits • Finalized 2012 audit • 2013 is being revised • 2014 is underway

12. Thank you for your service! Chris Cosgrove Mark Molyneux Wendy Steesy

13. Meet the Staff

14. Management Donna Marconi, CMCA Community Manager Molly Murray Assistant Community Manager Chris Boyle Resident Services Coordinator

15. Maintenance Kevin Miller Maintenance Superintendent Jorge Naveiro Glenn Senavitis

16. Concierge Quanda Murray Eddie Williams

17. Porters Walt Street Pemberton Horatio Morales Strickland Christian Ortega Grounds Anthony Ramos Adison Charlie Riley Bainbridge Biddle Terrance Taylor Lawrence

18. Security: OPS Security Group • Transition to a new security company • Enforcement of parking policy • Have ID’s ready • Frequent visitors may need to reregister

19. Parking Policy Reminder • Residents are only to park in their assigned parking space(s), not in visitor parking. • Vehicles may not park in any restricted space, including fire lanes, pedestrian access areas, and fire hydrant zones. • Guests can only park in spaces designated as “Visitor” spaces for a period of 24 hours. • The same visitor is not permitted to receive more than three vehicle visitor passes within one week • All visitor passes must be displayed on the vehicle’s dashboard Any vehicles in violation of these policies are subject to being towed at the owner’s expense.

20. Security • Philadelphia Police Department – Operation ID • Property identification program developed to aid in the prevention of crime and identification of personal property in the event that it is lost or stolen • http://www.phillypolice.com/forms/operation-id/

21. Management Updates

22. Holiday Contributions • Staff Holiday Fund • The staff of Naval Square would like to thank all residents of Naval Square for your kind contributions to them during the holidays. Knowing that you appreciate their services is such reward. • Philabundance • Between Naval Square, Toll Brothers, and 2400 South, we collected 834 pounds of food!

23. 2014-2015 Management Accomplishments • By the Numbers • 88 resales • This means 622 ID’s made this past year, it takes 6 minutes to make and update an ID, which is 62 hours over the course of a year. • 62 unit rentals were processed • 150 orientations which most orientations can take about an hour to complete. • An average of 130 bills a month came through the office, which average 1560 bills a year and it is a 3 step process. • Maintenance • Rear vehicle gate – manufacturer’s investigation of old system’s parts, successfully made it through winter • Passed all inspections • Host liberator – shampooing carpets, non drenching • Pool bracelets for 2014 season • Transition to new community website • Getting Philadelphia Water Department to get actual readings • Staff changes – Charles and Michele to Molly and Chris • Successful Goodwill drive • New security company • 2015 budget • Vendor fair

24. Management Challenges • Differentiating between the Association’s obligations, residents’ needs, and residents’ expectations • Finding multiple vendors to submit bids for work and being able to compare the bids apples to apples • Overseeing a community on 20+ acres • Taking multiple layouts (four story townhomes, two over two townhomes, condos) into consideration when creating and enforcing policies • Neighborhood construction • Being at the mercy of outside contractors (PGW, CHOP)

25. Contract Management • Inspections • Fire sprinkler • Fire extinguishers • Fire audible • Detention basins • Elevators • Pool water inspection • Black flow preventers (both domestic and fire) • Trees by an arborist • Preventative Maintenance • HVAC • Compactors and chutes • Elevators • Gates • Proximity systems • Domestic pumps • Landscape • Snow removal

26. Vendor Updates • New company managing: • Proximity system (215 Secure) • Security (OPS) • Expiring contracts – will need three proposals for each service • Elevators – Bainbridge, Biddle, Strickland • HVAC – 10/15 • Landscape – 12/15 • Fire Sprinkler Inspection • Biddle and Strickland Electric contract – 5/15 • Proximity (Keri) System – 7/15 • Services already out to Bid: • Dryer vent cleaning • Fire alarm inspection

27. 2015 Objectives • Complete transition with Toll Brothers • 2016 budget • Up until Friday’s snow, the 2015 snow removal line was on schedule • Strickland HVAC – carpeting and painting of hallways • Host another Goodwill Day due to the success of last year’s event • Continue annual vendor fair • Streamline new resident orientation • Electronically • Prescheduled days

28. Call for Committee Members • There are openings in the below committees: • Communications - 6 • Finance - 3   • 1 one year term • 2 two year terms • Landscape - 3 • Rules & Regulations – 3 • Please see a member of management for an application!

29. Arthur Z. Silver Volunteer Appreciation Award

30. Arthur Z. Silver Volunteer Appreciation Award • Chair of the Communications Committee since 2012 • Involved in 34 issues of the Naval Square Newsletter • Changed editions from quarterly to monthly Deb Lyons

31. Committee Reports

32. Communications Accomplishments Members Jean Bryan Chris Cosgrove Deb Homich Deb Lyons Nancy Naftulin Aisha O'Connor Scott Sigman Wendy Steesy Nancy Stinson Andrea Thiel

33. Communications • 2015 Goals

34. Finance Accomplishments Members Reviewed Quarterly Financial Statements Reviewed 2013 Audit Report Prepared 2015 Operating Budget draft for Board consideration ($3.1M Total Budget) 5 unique sub-budgets Analyzed 185 budget line items Performed reserves/deferred maintenance contribution analysis Kept dues increases to a minimum Completed draft budget by October 1st deadline Maria Cianfrani Gary Gladstone Mark Molyneux Gayle Schultz Wendy Steesy

35. Internal Dispute Resolution Committee Accomplishments Members Continued to hear complaints brought to it by residents concerning either violations of rules as determined by management or violations as alleged between two residents Furnished written reports and recommendations to the Board if the complaint could not be resolved informally at an IDRC meeting Cheryl Baker Matias Hochman Ron Levine Mark Molyneux Alan Snyder

36. Internal Dispute Resolution Committee • 2015 Goals • Continue to work to resolve complaints informally • Lower the temperature of inter-resident disputes • Provide the Board with recommendations based on Naval Square regulations, practicality, and common sense

37. Landscape Accomplishments Members Successful Spring and Fall Planting Days Installation of Pyrocantha Perennial garden with meditation bench Successful removal of 3 London Plane trees because of safety issues Creation of an Excel tracking sheet to keep record of ongoing and warranty projects that have been completed Angie Hafner George Krieman Doug Linneman Ginny Minehart Constance Post Margie Renzi Wendy Steesy

38. Landscape • 2015 Goals • Resolution of Grays Ferry trees situation • Monthly walk aroundswith Shearon, Committee, and our Excel project list • Enhancement of perennial garden • Begin installation of Freedom Garden with a red, white, and blue theme – we are in the process of finding a way to make it happen • Shearon contract renewal • Monthly meeting with Shearon and Management Office • Spring Planting Day on May 16th (coffee, juice, and goodies will be offered to our volunteers) • Keep a close look at our tracking sheet as an ongoing effort to maintain and improve existing landscaping projects

39. Rules and Regulations Accomplishments Members The Committee sees itself as the eyes and ears of the community when it comes to solving problems, not just a creator of more rules. In this capacity, this year the Committee has recommended: additional traffic signs around Governors Court as a child safety measure amnesty for holiday decorations because of misunderstandings about what could be displayed reminder about prohibition of short-term leasing in light of the papal visit Mike Fung Sabrina Garibian Jeanette Litts Margaret Moran Maryellen Schwartz

40. Rules and Regulations • 2015 Goals • Review rules and regulations related to safety to clarify and revise as needed

41. Social Accomplishments Members Happy hours – usually the last Wednesday of the month March ‘14 – Tequila’s April ‘14 – Strip Joint May ‘14 – Memorial Day Weekend June ‘14 – St. Declan’s Well July ‘14 – Breakfast with Comcast August ‘14 – Friday, Saturday, and Sunday’s September ‘14 – Party on Parade Grounds October ‘14 – Devil’s Pocket November ‘14 – Thanksgiving December ‘14 – Holiday Party January ‘15 – New Year’s Eve Party February ‘15 – R2L March ‘15 – Seafood Unlimited Florence Cohen Ann Fuchs Linda Hagdorn Carole Hayes Dan Kroll Linda Levitsky Deborah Lyons Ginny Minehart Mark Newell Margie Renzi Laura Thomas

42. Social • 2015 Goals • May 2 – Cinco de Mayo Party in Rotunda • June 13 – BBQ at Circle Garden

43. Transition Accomplishments Members April 2014 – Received final Transition Study Report from BIA June 2014 – Letter and Report forwarded to Toll Brothers by Steve Sugarman June 2014 – Toll requested 90 days to review report and provide a response November 2014 – Received written response from Toll December 2014 – Transition Committee and Board Meeting to discuss Toll’s response January 2015 – Sit down negotiation meeting with Toll and NS board member and attorney March 2015 – Andrew Scheerer hired as expert witness for Association Brian Baxter Peter Bulkely Chris Cosgrove AntrainigGaribian Rick Litts Wendy Wiesmiller

44. Transition • 2015 Goals • March 2015 – Tentative walk around with Association and Toll

45. Resident Questions

46. Naval Square Fun Fact • Did you know that there is a tomb in the basement of Biddle Hall? Rear Admiral J. Cary Jones is buried there! • Born in Alabama on March 2, 1892 • Entered the US Naval Academy in 1909 • Graduating from the Naval Academy in 1913

47. Naval Square Fun Fact • Did you know that the commission to design the Naval Home came to William Strickland in 1826? If you look up from the main door of Biddle Hall you will see proof of this!

48. Naval Square Fun Fact • The 24 acre tract that Naval Square sits on was originally "The Plantation" owned by the Pembertons.   • It was deeded to the Abbot family who sold it to the Navy in 1826 for $16,000.00

49. Naval Square Trivia • Do you know what year the two mansions on either side of Biddle Hall were designed? 1844

50. Naval Square Trivia • Do you know who was in charge of the Naval Home from 1838 to 1842? Commander James Biddle