[EVENT NAME HERE] [Date here}

1. SPECIALIZED EVENT PROPOSAL by [YOUR NAME HERE] [EVENT NAME HERE] [Date here}

2. Primary Proposer/Organizer Info • Name(s): • Affiliations(s): • HFES membership status: • Tel: • Email:

3. Event Details • Type of event • Webinar, virtual meeting (1-2 days) • Workshop • One-day summit • 2-3 day symposium • Stand alone meeting • add-on to Annual Meeting • Other: • Approx. year/month to be held: • Ideal Location(s):

4. Event Details • Length of event • Size of event (estimated or desired number of attendees): • HFES TGs most related to event: • Proposed event chair (if different than primary proposer)

5. Event Justification/Value • Why this event? • Why does HFES need to put this event on? • What is unique about it? • Why will people speak at or attend this event?? • Do you have any data to support the value of the event?

6. Event Justification(check all that apply) • Scientific outreach • Public outreach • Practitioner/guidelines/best practices outreach • Professional development of HFES members • Advancement of science • ownership of emerging domain • Push boundaries outside of society • Other:

7. Event Justification • What is the value to HFES, the Society? • What is the value to HFES members? • What is the value to HF/E, the field? • What is the value to the at-large community?

8. Related Events • Are there related events that demonstrate an audience for this event? • Explain why this a “hot” or “emerging” topic? • Are there any conflicts with our Annual Meeting or other HFES events or non-HFES meetings? • What other organizations, societies and domains will be represented or should be involved?

9. Target Audience • Who should attend and why? • Who is the audience of presenters? • What percentage of speakers will be HFES members? • Who is the audience of attendees? • What percentage of attendees will be HFES members? • What other organizations, societies and domains will you draw from? • Why will they choose to attend this event? • Who might be key speakers?

10. Proposed Content • Please describe the proposed event content • Submitted? Invited? Mixture? • Posters? • Demonstrations? • Keynote speakers?

11. Finances • What are the financial and registration models for attendee costs, attendee materials receipts, and support for special attendee types? • Do you need seed money? • List potential sources of funding • List potential sponsors • What is the risk to HFES?

12. Success Metrics • Explain what will make this event a success • How would you measure the success of this event? • Exposure • Outreach • Attendees • $$ • Other:

13. References • Please list name, affiliation and contact information for up to 4 persons who can serve as a reference for the development of this event.

14. Additional Information • Please provide any other pertinent information towards helping the Specialized Events Committee and the HFES executive council evaluate this proposed event.

15. Contact Information • For information about this template or the specialized event committee, please contact Dr. Anthony D. Andre, Specialized Event Committee Chair • andre@interface-analysis.com