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Division I Introduction to Recruiting Telephone Calls/Contacts/Evaluations. Ryan Hall and Katie Willett. Overview. History Telephone Calls. Recruiting Periods. Contact. Evaluation. Quiet. Dead. Contacts and Evaluations. Restrictions at Specified Sites. History. History. 1970’s.

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Division i introduction to recruiting telephone calls contacts evaluations

Division I Introduction to RecruitingTelephone Calls/Contacts/Evaluations

Ryan Hall and Katie Willett


Overview
Overview

  • History

  • Telephone Calls.

  • Recruiting Periods.

    • Contact.

    • Evaluation.

    • Quiet.

    • Dead.

  • Contacts and Evaluations.

  • Restrictions at Specified Sites.



History1
History

  • 1970’s.

    • General regulations to limit intrusion on PSA’s.

      • Established parameters.

    • Intended to curtail costly recruiting practices.

      • Competitive inequities.

    • Re-establish positive public opinion.

      • Harnessed recruitment.


History2
History

  • 1980’s.

    • Legislation customized for sport specific recruiting periods.

      • Less-intrusive recruiting process.

      • Improve coaches work-life balance.

      • More cost-effective recruiting process.

      • Consideration of high school sports calendars.


History3
History

  • 1990’s.

    • Focus on specific recruiting periods.

      • Football, men’s and women’s basketball.

    • Sport specific recruiting calendars.

      • Addressed the needs, schedule, resources and culture of each sport.


History4
History

  • 2000’s.

    • Curb influence and intrusion of nonscholastic events.

    • Academic evaluations for academic preparedness.

    • Continued emphasis on sport specific legislation.


History5
History

  • 2.11 The Principle Governing Recruiting

    • Balancing the interests of PSA’s, their educational institutions and the membership.

      • Limit intrusion of recruiting process into lives of PSA’s.

      • Coaches work-life balance.

      • Establish competitive equity among institutions.

        • Promotion of cost effectiveness.

        • Emphasis on scholastic environment.


Telephone calls ncaa bylaw 13 1 3

Telephone CallsNCAA Bylaw 13.1.3


Violations
Violations

  • Major Infraction Cases.

    • January 1, 2005 – December 31, 2009

    • 11 major infractions involved communication.

      • 9 involved impermissible telephone contact.

      • 3 involved impermissible text messages.


Violations1
Violations

  • Secondary Violations.

    • January 1, 2005 - July 20, 2009

    • 695 secondary self-reports (Bylaw 13.1.3 – Telephone Calls).

      • 349 - excessive calls during one week.

      • 277 - prior to permissible time period.

    • 214 secondary self-reports (Bylaw 13.4.1 – Text Messages).


Definition
Definition

  • All electronically transmitted human voice exchange (including videoconferencing and videophones) is considered a telephone call.

  • [NCAA Bylaw 13.02.14]


Time period for telephone calls
Time Period for Telephone Calls

  • Time period -- general rule.

    • Not before July 1 following junior year of high school.

    • One per week.

    • One telephone call per week per institution even if recruiting in more than one sport.

    • Collect and toll-free telephone calls.

  • PSA may call anytime at his or her own expense, including before July 1 following junior year.

  • [NCAA Bylaw 13.1.3.1]


Sport exceptions
Sport Exceptions

  • Football -- FBS/FCS -- [Bylaw 13.1.3.1.1.]

  • Men's basketball -- [Bylaw 13.1.3.1.2.]

  • Women's basketball -- [Bylaw 13.1.3.1.3.]

  • Men's ice hockey -- [Bylaw 13.1.3.1.4.]

  • Women's ice hockey -- [Bylaw 13.1.3.1.5.]


Exceptions to general rule
Exceptions to General Rule

  • Unlimited telephone calls countable coaches:

    • Five days immediately before PSA's official visit.

      • In conjunction w/ official visit (August 1, 2010).

    • Initial date for signing of the NLI and two days immediately following initial signing date.

      • Football 48 hours prior/after, and after PSA has signed with an institution.

    • Day of an off-campus contact.

    • During a contact period, in sports with defined recruiting calendars other than football. (2009-32-B)

  • [Bylaw 13.1.3.3]


Exceptions to general rule1
Exceptions to General Rule

  • Unlimited telephone calls athletic department staff:

    • In conjunction with Official Visit.*  (2009-18)

      • Noncoaching staff members & noncountable coaches.

    • After NLI signing or other written commitment.

    • May 1 after receipt of financial deposit in response to offer of admission.* (2009-33)

  • [Bylaw 13.1.3.3]


Permissible callers
Permissible Callers

  • Head or assistant coaches who count toward the limitations.

  • Exceptions.

    • “Top 4”.

      • Permitted to return, subject to applicable limitations.

    • Compliance administrators.

      • Permitted to return, no limit on number, compliance issues.

    • Academic advisors.

      • Permitted to make/receive, subject to applicable limitations, content.

    • Noncoaching Staff Members and Noncountable Coaches.

      • Official visit. (2009-18)

  • [NCAA Bylaw 13.1.3.4]


Additional items of note
Additional Items of Note

  • Nonpermissible callers.

    • Representative of athletics interest.

    • Enrolled student-athletes.

  • Collect and toll-free telephone calls.

    • Permissible on or after July 1 after PSA's junior year.

    • Exceptions -- men's and women's basketball.

  • Noncoaching staff members & noncountable coaches.

    • After NLI or other written commitment.

    • After receipt of financial deposit.

[Bylaw 13.1.3.5]

[Bylaw 13.1.3.6]

  • [NCAA Bylaw 13.1.3.4.1.2]


Case study 1
Case Study #1

  • Coach Sonny, from Port College, is recruiting at a soccer tournament.

  • LuLu is a PSA on a club team that is participating in the tournament.

  • Coach Sonny calls LuLu’s home and speaks with her mother who says that she is not available.

  • Did coach Sonny make a countable call?


Case study 11
Case Study #1

  • No, provided the coach ended the conversation without discussing recruitment.

  • If the coach, for example, left a message regarding the merits of a program the telephone call is countable.

  • Consider the content of the call not necessarily the duration.


Case study 2
Case Study #2

  • Jason is a senior men’s swimming PSA that is being recruited by Metro Court University.

  • Coach Jax from Metro Court U calls Jason while driving home from practice.

  • Coach Jax loses his cell phone service and the call is dropped.

  • May Coach Jax call Jason again that evening?


Case study 21
Case Study #2

  • A second telephone call during the same week initiated by institution is presumed to have violated the legislation.

  • However, if contemporaneous documentation shows continuation of original telephone call = no violation.

    • Telephone call dropped inadvertently.

    • For reasons beyond control.

    • Burden is on institution.

  • Best Practices.



Recruiting periods1
Recruiting Periods

  • Contact period.

  • Evaluation period.

  • Quiet period.

  • Dead period.


Contact period
Contact Period

  • Permissible for authorized athletics department staff members to make in-person, off-campus recruiting contacts and evaluations.

[Bylaw 13.02.4.1]


Evaluation period
Evaluation Period

  • Permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of PSAs.

[Bylaw 13.02.4.2]


Quiet period
Quiet Period

  • Permissible to make in-person recruiting contacts only on the member institution's campus.

[Bylaw 13.02.4.3]


Dead period
Dead Period

  • Not permissible.

    • Contacts or evaluations on or off the member institution's campus.

    • Official or unofficial visits by PSAs to the institution's campus.

    • No complimentary admissions.

    • No visit to PSAs educational institution.

    • Generally, may not speak or attend a meeting or banquet in which PSAs are present.

      • May only call or write PSAs.

[Bylaw 13.02.4.4]



Contacts
Contacts

  • Any face-to-face encounter and exchange of dialogue in excess of a greeting.

  • Any prearranged, face-to-face encounter even if no conversation occurs; or

  • Any face-to-face encounter at:

    • Prospect’s educational institution.

    • Site of organized competition.

      [Bylaw 13.02.3]


Contact
Contact

  • Not a contact, provided:

    • The encounter was not prearranged;

    • There is no engagement in any dialogue in excess of a greeting; and

    • Appropriate steps are taken to terminate the encounter.

      [Bylaw 13.02.3]


Contactable individuals
Contactable Individuals

  • High School PSAs

    • Off-Campus contacts may not be made before July 1 following completion of junior year of high school

  • Two-year college PSAs

    • No contact with nonqualifier in first year

  • Four-year college PSAs

    • Must obtain permission to contact

    • If not granted, no contact and no athletics aid during first year.

  • [Bylaw 13.1.1]


Evaluation
Evaluation

  • An evaluation is any off-campus activity designed to assess the academic or athletics ability of a prospect;

    OR

  • The observation of a prospect participating in practice or competition at any site.

    [Bylaw 13.02.6]


Contacts and evaluations1
Contacts and Evaluations

  • Off-campus recruiting contacts shall not be made with an individual (or his or her relatives or legal guardians) before July 1 following the completion of his or her junior year in high school .

    [Bylaw 13.1.1.1.]


Contacts and evaluations2
Contacts and Evaluations

  • In sports other than football and basketball each institution is limited to:

    • Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete.

    • During the senior year of high school, not more than three of the seven opportunities may be off-campus contacts at any site.

    • This includes contacts with the prospective student-athlete's relatives or legal guardians.

    • Does not include contacts made during an official visit. Bylaw 13.1.6.1


Football
Football

  • Six in-person, off-campus recruiting contacts per prospective student-athlete at any site and shall include contacts made with the prospective student-athlete's relatives or legal guardians, but shall not include contacts made during an official visit.

    Bylaw 13.1.6.2


Men s basketball
Men’s Basketball

  • Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete.

  • During the prospective student-athlete's senior year, the institution is limited to not more than three in-person, off-campus contact.


Men s basketball evaluations
Men’s Basketball Evaluations

  • Recruiting-person days = 130.

    • Fall contact period.

      • Evaluations only at PSAs' educational institutions.

      • Regularly scheduled scholastic practices and contests.

    • Academic year evaluation period.

      • Regular scholastic activities involving only those PSAs enrolled at that institution.

    • March and April contact periods.

      • No evaluations of nonscholastic events.

    • Summer evaluation period.

      • Summer certified events and institutional camps

        Bylaw 13.1.8.8


Women s basketball evaluations
Women’s Basketball Evaluations

  • Recruiting-person days = 100.

  • Academic year evaluation period.

    • Regularly scheduled scholastic practices and contests.

    • Pick-up games and open gyms.

    • Nonscholastic events only:

      • Last full weekend of fall contact period; and

      • Friday, Saturday and Sunday of spring evaluation period.

  • Summer evaluation period.

    • Certified events, institutional camps and noninstitutional, nonorganized events (e.g., pick-up games).

      Bylaw 13.1.8.8


Basketball prior to ninth grade
Basketball – Prior to Ninth Grade

  • Coaching staff member may observe an individual who has not entered the ninth grade participating in athletically related activity, provided such observation occurs during a contact or evaluation period when it is permissible to evaluate prospective student-athletes.

    Bylaw 13.1.8.19



Contact at practice or competition site
Contact at Practice or Competition Site

  • Not Permissible

    • At any site prior to a contest on the day of competition.

    • After PSA reports "on-call" for competition-related activity (travel to an away contest) until released.

    • During a multi-day competition (tournament) before PSA released by coach after the final game.

    • Electronic mail at competition site(Bylaw 13.1.7.2)


Case study
Case Study

PSA Ryan Nolan:

State University’s Baseball coach visits Ryan Nolan’s high school during a contact period. The coach meets with Ryan’s coach and also receives a copy of Ryan’s transcript. However, the coach never actually sees or talks to Ryan. Is this a contact or evaluation?


Answer
Answer

This is an Evaluation

A visit to a prospect’s school during a contact period counts as an evaluation, as long as there is no contact with the prospect. (NCAA Bylaw 13.02.5)


Case study1
Case Study

  • Sluggin Suzy is a Senior PSA in the sport of softball.

  • The coach at State University watched Suzy compete at 3 softball games. He did not talk to Suzy after the games.

  • Coach also made a home visit to Suzy’s residence during the previous semester.

  • How many contacts and evaluations has the coach used for Sluggin’ Suzy?


Answer1
Answer

  • The coach has used one contact and three evaluations.

  • How many recruiting opportunities remain?

  • Three opportunities (7 – 4 = 3).

    Two of the three remaining recruiting opportunities may be contacts.


Case study2
Case Study

  • Leapin’ Larry is taking his official visit at State University Friday through Sunday.

  • On Saturday morning, Larry is going to leave his official visit to participate in his club team's soccer match. Once the match is over he will return to his visit.

  • Can the coach at State University have breakfast with Larry Saturday morning?


Answer2
Answer

  • No, it would not be permissible for the coach to have breakfast with Larry on Saturday morning.

    • This would be considered contact with the PSA prior to a contest on the day of competition.

      [Bylaw 13.1.7.2]


Summary
Summary

  • Telephone Calls.

  • Recruiting Periods.

    • Contact.

    • Evaluation.

    • Quiet.

    • Dead.

  • Contacts and Evaluations.

  • Restrictions at Specified Sites.