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Elementary Scheduling May 16, 2011 (release date TBD). Presentation Overview. Duration will be half an hour designed to showcase a new option to the Scheduling menu (release date to be determined) No Audio interaction Questions will be addressed at the end

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Presentation Transcript
presentation overview
Presentation Overview
  • Duration will be half an hour designed to showcase a new option to the Scheduling menu (release date to be determined)
  • No Audio interaction
  • Questions will be addressed at the end
  • .PPT Presentation is available for download under handouts and the recording will be posted to Repository by the end of the week
what is elementary scheduling
What is Elementary Scheduling?
  • Elementary scheduling is the term used to describe timetabling where a group of students generally take all their classes (subjects) as a group.
  • These groups of students share the same homeroom.
process overview
Process Overview
  • The elementary scheduling process consists of three major phases:
    • Entering the scheduling parameters
    • Building the School Timetable
    • Resolving any conflicts between parameters and the build
phase 1 set up initial preparation
Phase 1 – Set Up/Initial Preparation
  • Initialize scheduling
  • Add new students for next year (pre-registrants)
  • Change the Enrolment Status and Next Year’s grade for specific students
phase 1 set up initial preparation1
Phase 1 – Set Up/Initial Preparation
  • School Set Up for Next Year
  • Make changes to the Staff Records
  • Make changes to Next Year’s Rooms/Homerooms File
  • Make changes to Next Year’s Courses File
  • Make changes to Next Year’s Classes File
school set up for next year
School Set Up for Next Year
  • Within the Elementary frame, specify Lunch Periods to be assigned to homerooms using the elementary schedule.
  • As well, Breaks (i.e. recess) may be assigned to such homerooms. Please note, to indicate multiple lunch and/or break options, be sure to press on the Empty button within the select set up area.
staff records
Staff Records
  • Restrictions may be indicated within the Staff Record by using the Restrictions button located on the Timetable Tab. This is a very useful feature to indicate when staff are not available to teach a class for varying reasons (i.e. prep time, part time morning only teacher).
next year s rooms homerooms file
Next Year’s Rooms/Homerooms File
  • HmRm Restrictions are used to if there are restrictions that are specific to this teacher’s group of students.
  • Restrictions are specific to the particular physical room.

(Typically, rooms/homerooms would not have any restrictions on them)

  • Indicate if the homeroom has a Lunch Period and/or Break Periods from the drop downs.
next year s courses file
Next Year’s Courses File
  • Course Requirements are essential to the Elementary Scheduling process. These settings are critical to ensure that the subject will be scheduled appropriately.
    • Number of periods required
    • Limit number of periods per day
    • Consecutive periods required
phase 2 automatically build the timetable
Phase 2 – Automatically Build the Timetable
  • Automatically build the timetable using Master Builder
phase 3 resolve timetable conflicts issues
Phase 3 – Resolve Timetable Conflicts/Issues
  • Analyze Master Builder results and adjust accordingly
  • Examine Course Requirements
  • Examine Class placements and any Restrictions
phase 4 final details
Phase 4 – Final Details
  • Assign Student Homerooms and Classes
  • Print Scheduling information
  • Finish off the current school year
  • Transfer to Current
  • Create/Update new School Calendar
questions
Questions

In the Question area, please type any questions. We will take a moment to review and then address all questions.