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Introduction to MS Office: Essential Computer Skills and PowerPoint Basics

This course offers a comprehensive introduction to Microsoft Office, specifically focusing on MS Word, Excel, Access, and PowerPoint. Students will learn essential computer skills, including navigating operating systems like Windows, understanding computer components, and using input/output devices effectively. The instructor, Mrs. Lucht, emphasizes the importance of mastering these skills for academic and professional success. Regular homework assignments will reinforce learning, and timely submission is crucial for grading. Join us to enhance your computer literacy and presentation skills!

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Introduction to MS Office: Essential Computer Skills and PowerPoint Basics

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  1. Introduction to MS Office Computer Essentials PowerPoint

  2. Attendance Card Info • Instructor: Mrs. Lucht • Subject ID: Compsw • Course: 106 • Section No.: • Course Title: MS Office • Days: • Time: • Address: Street, City, ZIP • Print your program under your address

  3. Computer Skills Are Essential • MS Word - word processing • MS Excel - spreadsheet • MS Access - database • MS PowerPoint - presentations • Internet Explorer & Outlook

  4. Operating System Software • DOS - Disk Operating System • Windows is a GUI (graphical user interface) • Win 3.1 worked on top of DOS • Win 95, 98, ME, 2000, XP are operating systems • Windows is an easy environment to work in • Other operating systems – Mac OS X, UNIX, Solaris

  5. Computers Are Just Machines • Time Savers • Must Take the Time to Learn the Software • Pay Attention to the Screen

  6. Computer Components • Processor • Input Devices • Output Devices

  7. Processor/System Unit • CPU/Central Processing Unit – Interprets instructions for the computer. Speed expressed in megahertz • RAM/Main Memory/Random Access Memory - Only Temporary; Data gone when machine shut off • Hard Drive/C Drive – Permanent Storage; Data still there after machine shut off • CD/DVD - optical storage

  8. Internal View of Computer RAM CHIPS CD/DVD DRIVE

  9. Data Storage • Measured in bytes (a byte is a character – letters, dots, spaces, etc.) • 1 kilobyte (K or KB) = 1,024 bytes • 1 megabyte (M or MB) = 1,048,576 bytes (500 pages of text) • 1 gigabyte (G or GB) = 1,073,741,824 bytes • 3.5” Floppy storage is 1.44 MB • Zip Disk storage is 100 or 250 MB • CD storage is 650 or 700 MB • USB Flash or Pen Drive is 16 MB to 2 GB • Jaz Disk storage is 1 or 2 GB • DVD holds 17 GB

  10. Input DevicesFor getting info into the computer • Keyboard (Note: picture on next slide) • F Keys/Function Keys - along top; perform special tasks based on software being used • Enter Key = yes, perform the task • Numeric Keypad for entering numbers (NumLock light must be on) • Arrow/Cursor Movement Keys – for moving sideways and up & down • Special Function Keys – Insert – types over previously entered text, Delete – removes text to the right of cursor, Backspace – removes text to the left of cursor, Home – moves cursor to beginning of line, End – moves cursor to end of line, Page Up – moves up one page, Page Down – moves down one page

  11. Keyboard

  12. Input Devices con’tFor getting info into the computer • Mouse • Other Input – scanners, microphones, joysticks, cameras, touchpads

  13. Output DevicesFor getting data out of computer • Printers • Inkjet/Bubble Jet & Laser • Monitor/Screen • regular, flat screen, or flat panel • measured diagonally • displayed in pixels (800 x 600) • dot pitch - distance between pixels, smaller is sharper (stated as .28) • Speakers

  14. Other Important Components • Modem - connection between computers • speed measured in bits per second • Floppy Disks & Removable Media • 3.5” most common • placed in the A Drive • can be write protectedby closing tab • scan for viruses before removing • Zip disks, CD’s, Pen or USB drives • USB & Firewire ports for additional peripherals withfast transfer

  15. Sharing Computers • LAN - Local Area Network • allows hardware, software, & data to be shared between users in different locations within an organization • Ethernet/NIC card required for connecting to a network

  16. Additional Course Comments • Turn in all assignments ON TIME (assignments are majority of your grade) • Be sure your name is on homework & disks • When saving files remember the save location • MATC printers are networked • Don’t remove a floppy while the drive light is on • Use the “Safely Remove Hardware” button in the System Tray (lower right corner of Task Bar) to remove USB devices (such as pen drives, printers, other peripherals) • An hourglass means wait while computer works • Label disks with your name & a meaningful title • You will need your student ID number in the MATC computer labs - if you don’t have the software you will need to use a lab (A208 at Oak Creek)

  17. Homework Time

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