Enhancing Data Management for Better Decision-making

1. Track 1: CS 3.5 Oh, the things you can think! The questions we can answer now that we can see the data University of the Incarnate Word

2. University of the Incarnate Word • Robin LoganDirector, Institutional Research • Dr. Glenn JamesAssociate Provost, Director of AssessmentDASH Super-user University of the Incarnate Word

3. University of the Incarnate Word • Established in 1881 • 4 year, private not-for-profit • Hispanic-serving • Catholic • San Antonio, TX

4. University of the Incarnate Word • Main Campus, and… • 7 Extended Academic Program sites • Virtual University • International campuses in Mexico and China • Study abroad center in Heidelberg, Germany • Fall 2012 enrollment - 8,442 • 6,404 - Undergraduate • 1,123 - Master’s level • 733 - Professional • 182 - Doctoral-research • Global Enrollment - 9,188 University of the Incarnate Word

5. When we started… University Planning Commission 2009 • “How many majors do I have?” • “How many students are in my cohort?” University of the Incarnate Word

6. What we recognized… • Information system was clogged • Limited historical files • Inconsistent columns within files • No easy way to do longitudinal studies • No common understanding of definitions • Awkward update and delivery of files • Continually “reinventing the wheel” University of the Incarnate Word

7. Can you relate? University of the Incarnate Word

8. Structure the files • Keep the methodologies and content consistent • Group files on reporting topics • Enrollment • Course • Retention • … and so on University of the Incarnate Word

9. Select the development tool • Benefits • Interactive • Dashboards with multiple views • Easily maintainable • Can connect directly to Banner/Oracle • Hurdles • Secure access for everyone who needs it • Updating stand-alone reports University of the Incarnate Word

10. Select the distribution tool • Benefits • Interactive • Dashboards with multiple views • Easily maintainable • Secure • Hurdles • Access for everyone who needs it • Education/Training aka Tableau Server University of the Incarnate Word

11. Data files / Workbooks • Decision to create expanded historical sets • Answer common reporting questions • Process common assessment questions • Development workbooks • Test with users • Distribute • Understand that the questions always change University of the Incarnate Word

12. Where are you in your process? University of the Incarnate Word

13. DASH in Action • Building basic file from data set example University of the Incarnate Word

14. Example 1Daily Enrollment Report • Report to monitor DAILY registration patterns University of the Incarnate Word

15. Example 1Daily Enrollment Report

17. Example 2Course Information from Banner • Requested by Student Success • Interactive report to help study how often courses are offered, particularly in the summer • LIVE connection to Banner with: • Term and Year • Campus • Course vs Subject University of the Incarnate Word

19. Continuous Improvement Report Development Report Testing Verify the data outcomes Communication Good Bad Constructive • Further file development • Requirements for new reports • Time • Processes • Data • Development • Communication University of the Incarnate Word

20. More examples University of the Incarnate Word

21. NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

22. NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

23. Live Classroom Usage: Room Utilization --I have a new section of Psychology 1301. What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

24. Live Classroom Usage: Room Utilization --I have a new section of Psychology 1301. What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

25. Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since 2007. How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

26. Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since 2007. How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

27. Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

28. Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

29. 2012 Review • Can we answer… • “How many majors do I have?” – YES! • “How many students are in my cohort?” – YES! • New Benchmark (s) ? The questions have changed… and that is a really good thing University of the Incarnate Word

30. Contact Us • Robin LoganDirector, Institutional ResearchUniversity of the Incarnate Wordrlogan@uiwtx.edu • Dr. Glenn JamesAssociate Provost, Director of AssessmentUniversity of the Incarnate Wordgjames@uiwtx.edu Session Evaluation: (CS 3.5) http://tamuevaluation.com/