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Modernizing NMDOT Forms Management Solution for Enhanced Workflow and Efficiency

The NMDOT Forms Management Solution Project aims to replace an aging forms solution, enhancing frequently-used internal forms with electronic workflows and signatures. The initiative, backed by Tom Church and Bruce Oakeley, will drive cost savings by shifting from paper to electronic processes. Key benefits include integration with document management systems, data aggregation for reporting, and improved workflow analysis to identify bottlenecks. The project budget is set for $357,800 from NMDOT Road Funds, with additional vendor support not exceeding $120,000.

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Modernizing NMDOT Forms Management Solution for Enhanced Workflow and Efficiency

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  1. NMDOT Forms Management Solution Project Modernizing a Legacy Forms Solution Executive Sponsor: Tom Church, Cabinet Secretary Business Owner: Bruce Oakeley, NMDOT ISM Bureau Chief

  2. Business Objectives • To replace an aging forms solution • To enhance our most frequently-used forms with electronic workflow and signature • To enhance business intelligence with regard to form processes.

  3. Cost Savings / Paper vs. Electronic • Excerpted from “Business at The Speed of Thought, Succeeding in the Digital Economy” (Bill Gates)

  4. Other Benefits • Integrates with document management systems such as EMC Documentum and IBM FileNet. • Form data can be aggregated and reported on. • Workflows can be analyzed to quickly identify bottlenecks in processes. • LiveCycle can be leveraged for additional form-centric processes, such as Human Resources staffing actions.

  5. Criteria for Electronic Workflow Candidate Forms • Internal – Forms that serve NMDOT employees and do not cross organizational lines • Forms frequently used within NMDOT • Forms used by all employees.

  6. Project Expenditures and Budget • We anticipate that additional vendor support will be utilized for form and workflow development, not to exceed $120,000.

  7. NMDOT Forms Management Solution Project Modernizing a Legacy Forms Solution • Certification Request: Approval of Initiation and Planning of this project, using $357,800 of NMDOT Road Funds Questions ?

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