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Secure Destruction Service Sam Pulcrano Vice President, Sustainability MTAC Washington, DC February 17, 2010 - PowerPoint PPT Presentation


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Secure Destruction Service Sam Pulcrano Vice President, Sustainability MTAC Washington, DC February 17, 2010. Overview. Update of Activities Since April 2009 Program Overview Next steps. Efforts Completed. Expanded efforts surrounding cost analysis to provide Secure Destruction Service

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Secure Destruction ServiceSam PulcranoVice President, Sustainability MTAC Washington, DCFebruary 17, 2010


Overview
Overview

Update of Activities Since April 2009

Program Overview

Next steps


Efforts completed
Efforts Completed

Expanded efforts surrounding cost analysis to provide Secure Destruction Service

Developed estimate of potential volumes likely to participate in the Secure Destruction Service

Surveyed potential suppliers capable of performing Secure Destruction Service to National Association of Information Destruction (NAID) standards

Drafted Overview of Secure Destruction Service

Performed proof-of-concept testing at Engineering to validate ability to provide service

Activities Since April 2009


Secure destruction service phase i
Secure Destruction Service - Phase I

Initial target of First-Class letter mail only that would otherwise be returned to sender as UAA mail

Mail must bear Intelligent Mail barcode containing a Secure Destruction Service Type ID

Mailer must participate in either OneCode ACS or Full-Service ACS to receive notice of disposed mailpieces

Overview


Secure destruction service phase i1

Mailpiece will be required to show a printed endorsement, e.g. “Secure Service Requested”, as a visual cue to processing clerk

Mail intended for Secure Destruction Service will be captured on postal automation during the Return to Sender operation and sorted to a separate bin destined for secure disposal

Processing clerk will manually scan all mail sorted to secure disposal bin to ensure proper sortation

Secure Destruction Service - Phase I

Overview


Secure destruction service phase i2

Commercial service providers will perform the Secure Destruction Service

Must be National Association of Information Destruction (NAID) certified

Required to provide a “Certificate of Destruction” on a periodic basis to the Postal Service

Contractually obligated to operate transparently in comportment with industry standards

All mail must be destroyed within United States

Secure Destruction Service - Phase I

Overview


Secure destruction service phase i3

Compliance with Secure Destruction Service policy will be monitored by United States Postal Inspection Service and Office of Inspector General

Security assessment and compliance monitoring of postal procedures

Periodic review of service provider activities

Review of service provider documentation of employee security clearance

Review of service provider certification process

Investigation of complaints of mail theft

Secure Destruction Service - Phase I

Overview


Secure destruction service phase i4

Survey mailing industry for participation interest monitored by United States Postal Inspection Service and Office of Inspector General

Finalize business case based on forecasted mailer participation and cost to provide service

Develop implementation timeline and participation guide

Communicate availability of Secure Destruction Service to mailing industry

Secure Destruction Service - Phase I

Next Steps


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