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National Aeronautics and Space Administration. Summer 2013 Higher Education Deliverables NASA Ames Research Center. Agenda. Overview Abstract Poster Research Paper Timeline Recap Questions. Overview. KNOW YOUR PROJECT MANAGER.

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national aeronautics and space administration
National Aeronautics and Space Administration

Summer 2013Higher Education DeliverablesNASA Ames Research Center

  • Overview
  • Abstract
  • Poster
  • Research Paper
  • Timeline Recap
  • Questions


know your project manager
  • ACCEDP –Shondrika Burrel (
  • ACCESS, Aero Scholars, JPFP, MUST, NSTI, Space Grant, TCUP, USRP – Maria Lopez (
  • ASL/UC Santa Cruz – Wenonah Vercoutere (
  • CIPAIR, EPSCoR, GSRP, Office of the Chief Technologist, Science Mission Directorate, URC – Dr. Sonya Greene (
  • DEVELOP – Amber Kuss (
  • EAP – Porsche Parker (
  • ISU – Terry Pagaduan (
  • NASA Academy – Kristina Gibbs (
  • NSBRI – Chris Maese (
  • Robotics Academy – Mark Leon (
  • STAR – Tom Clausen (
  • UARC-STI – Maylene Duenas (
  • Pathways – Lyda Teov (
  • VIP – Laura Shawnee (


This presentation is intended to insure your abstract and poster are completed within the established time frame.

Please read the instructions very carefully.

Failure to follow the guidelines may result in either not having an abstract or poster included in the published mechanisms.

Please feel free to ask questions

summer 2013 enhancements
Summer 2013 Enhancements
  • Abstract
    • Posted on the NASA Student Online Research Journal (SORJ)
    • Every participant, who submits an abstract, will receive an abstract booklet
  • Virtual Poster Session
    • NASA Ames Research Center facebook page:
    • Invite your university network, family and friends to view your work


  • Template on
    • Abstract Link
  • 200 Words or Less
  • Use Template Provided
  • Save your abstract using as a Word document
  • Save the file as a recognized naming convention

Use your last name and first initial plus a version

(For example: “SmithM_abstract-v001”)

  • Due on July 17, 2013 at
  • Abstract to be submitted via email by your mentor


  • Template on
    • Poster Presentations Link
  • Use Templates Provided
  • Due on July 24, 2013 at
  • Poster to be submitted via email by your mentor

saving your poster
Saving Your Poster

There are some simple steps to take to develop a perfect poster. Following the procedures outlined will help to avoid mistakes and save you time and frustration.

1. Create your poster

Use the attached templates to create the poster.

Microsoft Word is not a very good layout program and is not recommended.

2. Saveyour posterin 2 formats: JPEG and PDF

3. ToConvert your poster to a PDF format:

In PowerPoint: Print > Adobe PDF > Print

4. ToConvert your poster to a JPEG format:

In PowerPoint: File> Save As> Format> JPEG

5. Save your poster using a recognized naming convention

Use your last name and first initial plus a version

(For example: “SmithM_poster-v001”)

6. Poster to be submitted via email by mentor in both formats – PDF and JPEG

template choices
Template Choices

There are several templates from which to chose. You may also create your own. However, try to make your new template conform to the same standards as the ones shown here.

The placeholder picture on the clear template should be replaced with your own graphics and text.

Templates are available at:

template size
Template Size

32” (Narrow Dimension of Sheet)

1. All available templates have a file size of: 32” X 42.”

2. Working area:

Allowing for a 1” bleed strip that will be trimmed off on all four sides, the final size of your poster will be: 30” X 40”

3. Content area:

This is the 28” X 38” safe area to place your content; don’t put text or graphics too close to the edge.

42” (Wide Dimension of Sheet)

working area
Working Area

30” (Narrow Dimension)

The working area is the entire file as defined by the crop marks. This is the size your poster will be - after trimming.

Don’t go beyond the dashed red line or you’ll lose part of your text and/or graphics.

You may intentionally want bleed. In that case, it is OK.

Proper Bleed

Part of the blue sky will be chopped off -- to the left of the red dashed line. This is OK; the photo will look fine.

40” (Wide Dimension)

Improper Bleed

The tail of the helicopter will be chopped off and will cause it to crash - not to mention what it will do to your poster.



content area
Content Area
  • The content area is where you place all of your text, photos, graphics, logos, etc.
  • It is important to stay inside the content area or you may have your data cut off. Ouch!
  • The font should be easy to read and not too small. (10 pt. or larger)
  • Remember that low resolution images print as low resolution, so try to use the best ones you have. Printed size at 72 dpi should be fine.

28” (Narrow Dimension)

Bad Positioning

This pilot has his face crammed against the edge of the trimmed poster. He crossed the line and it shows.

38” (Wide Dimension)

Good Positioning

She didn’t cross the line. Notice the nice black edge to the right and below the photo. Unless you purposely want to bleed your photo off the edge, this is much better.

a successful poster
A Successful Poster

Here are a few additional things to consider:

  • Read and follow the instructions.
  • Think and plan ahead.
  • Use a clean, simple design and font.
  • Don’t reinvent the wheel.
  • Ask questions. Listen to the answers.
  • Proof your work.
  • Proof it again.
  • Finish early.

We are proud to publish your work!

research paper
Research Paper

research paper1
Research Paper
  • Template on
    • Research Paper
  • Use Format Provided
  • Save your research paper as a Word document
    • Save the file as a recognized naming convention
    • Use your last name and first initial plus a version
      • For example: “SmithM_researchpaper-v001”
  • Due on August 2, 2013 at
  • Research Paper to be submitted via email by your mentor

timeline recap
Timeline Recap

Here are the key dates to adhere to:

Training: Monday, July 1, 2013

Abstract Due: Wednesday, July 17, 2013

Poster Due: Wednesday, July 24, 2013

E-mail your Abstract and poster to your Mentor, who will review and forward it to

Virtual Poster Session: August 5-7, 2013

Research Paper Due: Friday, August 2, 2013

Meet the deadlines, or better yet, be EARLY to guarantee your abstract and poster will be included in the published websites and journal.