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HRStar. Payroll Processing. Karen McCombs. Biweekly Payrolls. Labor Distribution. Monthly Payrolls. Leave. On-Line ENP. Payroll Advice. Paper ENP. Tax Treaties. Payroll Processing. Topics. Responsibilities. Processing Schedules. Biweekly Time Screens. Entering Biweekly Time.

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Payroll processing

HRStar

Payroll Processing

Karen McCombs


Payroll processing

Biweekly Payrolls

Labor Distribution

Monthly Payrolls

Leave

On-Line ENP

Payroll Advice

Paper ENP

Tax Treaties

Payroll Processing

Topics


Payroll processing

Responsibilities

Processing Schedules

Biweekly Time Screens

Entering Biweekly Time

Approving Biweekly Time

Reviewing Biweekly Time

BW Time Corrections

Biweekly Payrolls


Payroll processing

Employee

Department

Payroll Services

State of Oklahoma

Biweekly Responsibilities


Payroll processing

Prepare EA

Prepare/Enter Exception to Normal Pays

Input Time

Approve Time

Review UT4 or e~Print Reports

Prepare Corrections & Adjustments

Labor Distribution

Summary of Department Biweekly Responsibilities


Payroll processing

Biweekly

Processing Schedules

1. HRStar Processing Calendar

2. Biweekly Payroll Schedule


Payroll processing

UT1 – Multiple Time Input

UT2 – Individual Time Input

UT3 – Approve Time Entry

UT4 – Wage Reporting

Biweekly Time Screens


Payroll processing

UT1 – Multiple Time Input

UT1 MULTIPLE TIME INPUT GREAT OSU DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: 07 POS:

DIV: AA DEPT: D0001 NAME: ADKINS,LESLIE J

HOURS HOURS PAY COMP TOTAL

WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS

ADKINS,LESLIE J 12345678 W708 08/21 12/17 700871 6.60

30.0030.00Y 0.00 0.00 0.00 0.00 0.00 60.00

BLUE,ANGELA LYNN 23456789 Q710 07/01 09/24 639279 10.07

39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00

BONDS,HAZEL G 34567891 Q710 07/01 09/24 630035 8.54

20.00 12.00 N 0.00 8.00 0.00 0.00 0.00 40.00

COPPER,NATALIE B 45678912 Q710 07/01 09/24 630035 7.94

20.00 20.00 N 0.00 0.00 0.00 0.00 0.00 40.00

CROWE,ANITA C 56789123 W712 08/28 12/17 700769 6.05

9.00 11.00 Y 0.00 0.00 0.00 0.00 0.00 20.00

FINLEY,JAMES L 67891234 Q712 07/01 09/24 630337 12.10

37.00 40.00 N 0.25 2.75 0.00 0.00 0.00 80.00

GREER,TONYA A 78912345 Q704 07/01 09/24 639591 11.50

40.00 33.00 N 0.00 7.00 0.00 0.00 0.00 80.00


Payroll processing

UT2 – Individual Time Input

UT2 INDIVIDUAL TIME INPUT GREAT OSU DEPARTMENT

SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS:

DIV: AA DEPT: D0001 NAME: BLUE,ANGELA LYNN

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO RATE

BLUE,ANGELA LYNN 12345678 Q710 07/01 09/24 639279 10.07

HOURS HOURS PAY COMP TOTAL

WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS

39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00

DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT

AA-1-2XXXX-2400 10.07 .00 100.000


Payroll processing

UT3 – Approve Time Entry

UT3 APPROVE TIME ENTRY

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001

DEPARTMENT NAME: GREAT OSU DEPARTMENT

TOTAL HOURS: 1,437.96

HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY

661.50 518.00 88.65 169.81 0.00 0.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: AMY MAXWELL

I have firsthand knowledge of the activity described above. I certify that it

is a reasonable estimate of the work performed as recorded on clock cards or

daily time and attendance reports maintained in this office.

Note: Once time input has been approved, it cannot be changed unless approval

is canceled.


Payroll processing

UT4 – Wage Reporting

UT4 WAGE REPORTING

GREAT OSU DEPARTMENT

SCREEN: ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001 FRS ACCT: AA12XXXX2400

ACCT NAME: GREAT DEPARTMENT

ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT

01 AA-1-2XXXX-2400 LIME,JODY E 80.00 699.20

02 AA-1-2XXXX-2400 MCCLAN,JOY D 78.58 696.22

03 AA-1-2XXXX-2400 PERRY,BERTHA M 80.00 923.20

04 AA-1-2XXXX-2400 SMITH,MARILYN I 80.00 776.80

05 AA-1-2XXXX-2400 BONDS,HAZEL G 40.00 301.60

06 AA-1-2XXXX-2400 FEENY,JERRI L 80.00 968.00

07 AA-1-2XXXX-2400 WALTERS,RUBY E 64.00 645.12

08 AA-1-2XXXX-2400 WILLIAMS,REBA K 60.37 499.89

09 AA-1-2XXXX-2400 COPPER,NATALIE B 40.00 301.60

10 AA-1-2XXXX-2400 BLUE,ANGELA LYNN 80.00 805.60

11 AA-1-2XXXX-2400 MOON,CAROLYN S 80.00 811.20

12 SUBC TOTAL 7,428.43

13 AA-1-2XXXX0-2460 ADKINS,LESLIE J 60.00 396.00

14 SUBC TOTAL 396.00

Total Pages: 004 This Page: 001 Next Page: ___

````


Payroll processing

OSU Trial Biweekly Report of Pay

OSU Trial Biweekly Rpt of Pay by Dept

OSU Trial Biweekly Report of Pay Index

OSU Biweekly Completed Time Report

OSU Biweekly Report of Pay

OSU Biweekly Report of Pay by Dept

OSU Biweekly Report of Pay Index

Biweekly e~Print Reports


Payroll processing

A

OSU *Trial* Biweekly Report of Pay

Description: OSU *Trial* Biweekly Report of Pay

Report Name:   OSU Wage Rpt T

Report ID:     OSU Wage Rpt T

Report Title: Report Of Biweekly Pay

Used To: Verify hours reported and gross pay for

the biweekly employees is correct for

each account.


Payroll processing

B

OSU *Trial* Biweekly Report of Pay by Assignment Department

Description: OSU *Trial* Biweekly Report of Pay

by Department

Report Name:   OSU Wage Rpt by Dept T

Report ID:     OSU Wage Rpt by Dept T

Report Title: Report Of Biweekly Pay By Assignment

Dept

Used To: Verify hours reported and gross pay

for the biweekly employees is

correct for department.


Payroll processing

C

OSU *Trial* Biweekly Report of Pay Index

Description: OSU *Trial* Biweekly Report of Pay

Index

Report Name:   OSU Wage Rpt Index T

Report ID:     OSU Wage Rpt Index T

Report Title: Report Of Biweekly Pay Index

Used To: Verify gross pay in total for a

department or for a

department/account


Payroll processing

D

OSU Biweekly Completed Time Report

Description: OSU Biweekly Completed Time Report

Report Name:   OSU Wage Time Rpt

Report ID:     OSU Wage Time Rpt

Report Title: Biweekly Payroll Completed Time

Report

Used To: Verify time reported on the UT1 or

UT2 screens. Does not include

any specials pays or corrections.


Payroll processing

Current Corrections

Prior Period Adjustments

Biweekly

Time Corrections


Payroll processing

Mark Only One

OKLAHOMA STATE UNIVERSITY

TIMESHEET CORRECTIONS AND

PRIOR PERIOD ADJUSTMENTS

FOR THE BIWEEKLY PAYROLL

Current Correction

Prior Period Adjustment

HOME DEPARTMENT #

HOME DEPARTMENT NAME

PAY PERIOD

FROM: TO:

AA D0001

Great OSU Department

10-21-06

11-03-06

Cooper, Natalie

12345678

Q710

HOURS WORKED

ANNUAL

SICK

COMPENSATORY

OTHER

TOTAL

40.00

35.00

WEEK 1

WEEK 2

TAKEN

TAKEN

EARNED

TAKEN

APPROVED

HOLIDAY

HOURS

Sick Leave was reported as Hours Worked

Jan Pratt

4-1234

NAME:

SSN:

ASSGN CODE:

.

.

.

.

.

.

.

.

.

EXPLANATION:

PREPARED BY:

PHONE

DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:

PAYROLL USE:

X

5.00

80.00


Payroll processing

Mark Only One

OKLAHOMA STATE UNIVERSITY

TIMESHEET CORRECTIONS AND

PRIOR PERIOD ADJUSTMENTS

FOR THE BIWEEKLY PAYROLL

Current Correction

Prior Period Adjustment

HOME DEPARTMENT #

HOME DEPARTMENT NAME

PAY PERIOD

FROM: TO:

AA D0001

Great OSU Department

10-07-06

10-20-06

Adkins, Leslie

23456789

W708

HOURS WORKED

ANNUAL

SICK

COMPENSATORY

OTHER

TOTAL

12.00

WEEK 1

WEEK 2

TAKEN

TAKEN

EARNED

TAKEN

APPROVED

HOLIDAY

HOURS

Timesheet not turned in for prior period.

Jan Pratt

4-1234

NAME:

SSN:

ASSGN CODE:

.

.

.

.

.

.

.

.

.

EXPLANATION:

PREPARED BY:

PHONE

DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:

PAYROLL USE:

X

10.00


Payroll processing

Responsibilities

Processing Schedules

Confirmation Screens

Entering Leave/Confirming Pay

Approving Confirmation

Reviewing Test/Final Confirmation

Monthly Payrolls


Payroll processing

Employee

Department

Payroll Services

State of Oklahoma

Monthly Responsibilities


Payroll processing

Prepare EA

Input Leave

Confirm Pay

Approve Confirmation

Enter LWOP

Review Test Confirmation

Labor Distribution

Prepare/Enter ENP Payment

Summary of Department Monthly Responsibilities


Payroll processing

Monthly Processing Schedules

1. HRStar Processing Calendar

2. Monthly Payroll Schedule


Payroll processing

UC1 – Leave Input/Time Confirmation

UC2 – Employee Confirmation Detail

UC3 – Confirmation Approval

Monthly Confirmation Screens


Payroll processing

UC1 – Leave Input/Time Confirmation

UC1 LEAVE INPUT/TIME CONFIRMATION GREAT OSU DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001 NAME: BARKER,JAMES D

--COMPENSATORY-- TOTAL

CONF? VAC SICK TAKEN EARNED HOURS

BARKER,JAMES D 12345678 G714 08/01 09/30 533109 2,507.00

Y 0.003.00 0.00 0.00 3.00

BEAMES,SARA E 23456789 E710 07/01 09/30 330865 3,573.00

Y8.00 0.00 0.00 0.00 8.00

BROOMFIELD,DON D 34567891 G710 07/01 09/30 531991 2,858.00

Y 16.00 0.00 0.00 0.00 16.00

COOPER,KELLY A 45678912 G704 09/03 06/30 530191 2,800.00

Y0.00 0.00 0.00 0.00 0.00

CROSBY,BELINDA 56789123 G710 07/01 09/30 533168 2,511.00

Y0.00 8.00 0.00 0.00 8.00

CUNDLE,SHEILA L 67891234 E712 07/01 09/30 331289 2,782.50

Y4.00 0.00 0.00 0.00 4.00

DAVIES,JOHN D 78912345 E710 07/01 09/30 331333 3,498.00

Y8.00 2.00 0.00 0.00 10.00


Payroll processing

UC2 – Employee Confirmation Detail

UC2 EMPLOYEE CONFIRMATION DETAIL GOOD OSU DEPARTMENT

SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS:

DIV: AA DEPT: D0001 NAME: BARKER,JAMES D

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO FTE RATE

BARKER,JAMES D 45678912 G714 08/01 06/30 533109 1.00 2,507.00

CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS

N 0.00 3.00 .00 .00 3.00

COMMENT 1: NEED TO CHANGE FUNDING___________________________________________

COMMENT 2: _________________________________________________________________

DISTRIBUTION: FRS ACCOUNT # PAID PERCENT

001 AA-1-2XXXX-2220 2,507.00 100.000

TOTAL 2,507.00


Payroll processing

UC3 – Confirmation Approval

UC3 CONFIRMATION APPROVAL

SCREEN:____ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001

DEPARTMENT NAME: GOOD OSU DEPARTMENT

  TOTAL HOURS: 145.00

VACATION SICK COMP/TKN COMP/ERN

95.00 50.00 0.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: JAN PRATT

I have firsthand knowledge of the activity described above. I certify that it

is a reasonable estimate of the work performed as recorded on clock cards or

daily time and attendance reports maintained in this office.

NOTE: Once confirmation time input has been approved, it cannot be changed

until approval is canceled.


Payroll processing

UC1 or UC2 Screens

e~Print Reports

Review Test Confirmation

(During Monthly Test)


Payroll processing

OSU Confirmation Payroll Preliminary Report

OSU Confirmation Payroll Report

Monthly e~Print Reports


Payroll processing

A

OSU Confirmation Payroll Preliminary Report

Description: OSU Confirmation Payroll Preliminary

Report

Report Name:   OSU Conf Pre

Report ID:     OSU Conf Pre

Report Title: Confirmation Payroll Report

(Preliminary and Final)

Used To: Verify monthly pay and labor

distribution for employees in the

department.


Payroll processing

B

OSU Confirmation Payroll Report

Description: OSU Confirmation Payroll Report

Report Name:   OSU Conf Rpt

Report ID:     OSU Conf Rpt

Report Title: Confirmation Payroll Report

Used To: Verify prior month pay and leave

reported. Available after approving

monthly confirmation.


Payroll processing

On-Line ENP Pay Schedule

On-Line ENP Pay Screens

On-Line Input and Approve

On-Line Approve by Dept

On-Line ENP by Dept

On-Line ENP by Employee

On-Line ENP Payments


Payroll processing

On-Line ENP Pay Schedule

Biweekly – Due same day as Time Input

Regular Monthly – Due day we test Monthly Supplemental

Monthly LWOP – Due day of the first test of the Regular Monthly Payroll


Payroll processing

On-Line ENP Pay Screens

US1 – Input or Approve ENP Pay by Employee

US2 – ENP Pay Approve by Dept

US3 – ENP Pay Listed by Dept

US4 – ENP Pay Listed by Employee

US5 – ENP Pay Update/Approve Information


Payroll processing

US1 – Input/Approve ENP Pay by Employee

US1 INPUT OR APPROVE ENP PAY BY EMPLOYEE KRATER,DONALD B

SCREEN: ___ ID: 12345678 JOB: CODE: 032 USER: 001 FY: POS:

DIV: AA DEPT: D0001 (EMP DIV: AA DEPT: D4001 JC/ASSN: A 610 )

STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL

E/C HRS WRKD RATE AMOUNT FROM DATE TO DATE CC FRS ACCT EXT CD

1301.001750.000701200608312006AA12XXXXX2000 _____

___ .00 .00 __________ __________ __ ____________ _____

  ___ .00 .00 __________ __________ __ ____________ _____

TOT: 0.00 0.00

COMMENT 1: FACULTY OVERLOAD – TAUGHT DISTANCE LEARNING SUMMER 2006 ___

COMMENT 2: ___________________________________________________________

APPROVE: Y (Y/N) APPROVED BY: JAN PRATT______________________________

I HAVE REVIEWED THE SPECIALS BEING APPROVED AS REPRESENTED BY THE DEPARTMENT

TOTALS ABOVE. I CERTIFY THE PAYMENTS ARE A REASONABLE ESTIMATE OF THE WORK

PERFORMED AND SUPPORTED BY PROPER DOCUMENTATION MAINTAINED IN THIS OFFICE.

NOTE: ONCE SP'S ARE APPROVED THEY CANNOT BE CHANGED UNTIL APPROVAL IS CANCELED


Payroll processing

US2 – ENP Approval by Department

US2 ENP APPROVE BY DEPARTMENT GREAT OSU DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001 APPROVER NAME: JAN PRATT_____________________

APPR STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL

Y/N EMP ID OCCR EMPLOYEE NAME TOTAL

Y 12345678 001 SKELLY,DANA L 599.58-

COMMENT: EXCESSIVE LEAVE WITHOUT PAY.

Y 23456789 001 OPAL,LAURA P 203.00

COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE

y 23456789 002 OPAL,LAURA P 200.00

COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE

Y 45678912 001 SAMUELS,BRAD K 1,214.00

COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE

Y 45678912 002 SAMUELS,BRAD K 300.00

COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE

Y 67891234 011 FIGG,MONTY S 350.00

COMMENT: Speaker Assignment, Human Resources and the Law

y 67891234 012 FIGG,MONTY S 350.00

COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW

Y 89123456 001 BURNS,STEPHANIE M 600.00

COMMENT: SPEAKER ASSIGNMENTS: DEALING WITH DIFFICULT PEOPLE


Payroll processing

US3 – ENP Pay Listed by Department

US3 ENP PAYMENTS LISTED BY DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001 LINE: __

STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL

TOTAL A P PROC

LN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE

01 12345678 001 SKELLY,DANA L 599.58 Y Y 10-17-05

COMMENT: EXCESSIVE LEAVE WITHOUT PAY.

02 23456789 001 OPAL,LAURA P 203.00 Y Y 01-08-05

COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE

03 23456789 002 OPAL,LAURA P 200.00 Y

COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE

04 34567891 001 SAMUELS,BRAD K 1,214.00 Y Y 01-08-05

COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE

05 34567891 002 SAMUELS,BRAD K 300.00 Y Y 03-06-05

COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE

06 45678912 011 FIGG,MONTY S 350.00 Y Y 05-07-05

COMMENT: Speaker Assignment, Human Resources and the Law

07 45678912 012 FIGG,MONTY S 350.00 Y Y 11-07-05

COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW

TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___


Payroll processing

US4 – ENP Listed by Employee ID

US4 ENP LISTED BY EMPLOYEE ID

SCREEN: ___ ID: 56789123 JOB: CODE: ___ USER: 001 FY: POS:

DIV: DEPT: US1 LINE: __ US5 LINE: __

STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL

PAYING TOT A P PROC

LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE

01 56789123 001 KRATER,DONALD B AA CXX10 1,050.00 Y Y 08-07-04

COMMENT: TEACHING ETM 5211 TO 21 STUDENTS FOR SUMMER 2004.

02 56789123 002 KRATER,DONALD B AA CXX10 1,800.00 Y Y 12-05-04

COMMENT: ETM 5241 STRATEGIC PROJECT MANAGEMENT FOR THE MSETM PROGRAM.

03 56789123 003 KRATER,DONALD B AA CXX10 1,500.00 Y Y 12-05-04

COMMENT: FACULTY PAY FALL 2004 - IEM 5613

04 56789123 004 KRATER,DONALD B AA CXX10 1,750.00 Y Y 05-05-05

COMMENT: INSTRUCTION OF ETM 5371 FOR SPRING 2005

05 56789123 005 KRATER,DONALD B AA CXX10 50.00 Y Y 05-05-05

COMMENT: FOR INSTRUCTION OF CAPSTONE I & II FOR SPRING 2005.

06 56789123 006 KRATER,DONALD B AA CXX10 750.00 Y Y 06-04-05

COMMENT: FOR INSTRUCTION OF ETM 5251 TINKER SECTION FOR SPRING 2005.

07 56789123 001 KRATER,DONALD B AA CXX23 5,992.50 Y Y 07-08-05

COMMENT: DUE TO DR. SMITH UNEXPECTED RETIRMENT DR. KRATER WAS ASKED BY

TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___


Payroll processing

US5 – ENP Update/Approve Information

US5 ENP UPDATE/APPROVE INFORMATION KRATER,DONALD B

SCREEN: ___ ID: 56789123 JOB: CODE: 001 USER: 001 FY: POS:

DIV: AA DEPT: CXX10

DATE TIME ID NAME

MODIFIED: 09-14-06 14:01:38 4300 RIPLEY,DAWN S

APPROVED: 09-14-06 10:27:20 8435 WINTERS,KARA J

PROCESSED: 09-24-2006


Payroll processing

Biweekly Paper ENP

Monthly Paper ENP

Completing Paper ENP

Paper ENP Payments


Payroll processing

No Current Assignment – check A16 Screen

Must meet biweekly payroll deadlines

Workstudy ENP’s must be done on paper

Biweekly Paper ENP


Payroll processing

No Current Assignment – check A16 Screen

Paid on separate supplemental payroll

Must meet monthly payroll deadlines

Monthly Paper ENPs


Payroll processing

Employee CWID Number

Employee Name

Division/Paying Department

Class Code

Class Code (Working) Title

Paper ENP Payment

Employee Information


Payroll processing

Job Code

Period From/To Dates

Earnings Code

Hours/Amount/Total/Rate

Account Number

Description of Work

Paper ENP

Payment Information


Payroll processing

Remarks

Preparation Information

Certification/Approval

Paper ENP Payment

Certification Information


Payroll processing

Labor Distribution Screens

Labor Distribution Add/Maint

Labor Distribution List

Labor Dist List by Div/Dept

Labor Distribution


Payroll processing

UL1 – Labor Distribution Add/Maint

UL2 – Labor Distribution List

UL3 – Labor Distribution List by Division/Department

Labor Distribution Screens


Payroll processing

UL1 – Labor Distribution Add/Maint

UL1 LABOR DISTRIBUTION ADD/MAINT ASSOCIATE PROFESSOR

ASO PROF

SCREEN: ___ ID: JOB: A CODE: ___ USER: 001 FY: 06 POS: 21XXXX

DIV: AA DEPT: CXX23 EARN CODE: 000

ADD DETAIL RCDS AS DISPLAYED (Y): _

BEGIN DATE: 07-01-2006 DELETE ENTRY (Y): _

ACCOUNT TITLE CC LGR ACCT SUBC PERCENT

---------------------------------------------------------

GENERAL CORE CURRICU AA 1 3XXX1 2000 0.40000

GENERAL STUDIES AA 1 3XXX2 2000 0.35000

GENERAL GRANTS AA 5 8XXX3 2110 0.25000

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

__ _ _____ ____ ________

TOTAL: 1.00000

THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS


Payroll processing

UL2 LABOR DISTRIBUTION LIST ASSOCIATE PROFESSOR

SCREEN: ___ ID: JOB: A CODE: USER: 001 FY: POS: 21XXXX

DIV: AA DEPT: CXX23 SELECT DATE: 08-01-2006 EARN CODE: 000

LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)

LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE

---- ---- ------------------------- -- ------------ ------- ----------

01 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 12/01/06

01 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.35000 12/01/06

01 ACTV GENERAL GRANTS AA 5-8XXX3-2110 0.25000 12/01/06

02 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 04/01/06

02 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.46500 04/01/06

02 ACTV GENERAL RESEARCH AA 1-5XXX6-2110 0.13500 04/01/06

TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___

UL2 – Labor Distribution List


Payroll processing

UL3 – Labor Distribution List by Department PROFESSOR

UL3 LABOR DIST LIST BY DIV DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: CXX23 LINE: __

LN POSITION POSITION TITLE WORKING TITLE

--------------------------------------------------------------------------

01 1XXXX6 PROFESSOR & HEAD PROF/HEAD

02 21XX41 ASSOCIATE PROFESSOR ASSOC PROF

03 21XX09 ASSISTANT PROFESSOR AST PROF

04 21XX55 ASSOCIATE PROFESSOR ASO PROF

05 21XX58 ASSOCIATE PROFESSOR ASO PROF

06 21XX94 ASSOCIATE PROFESSOR ASO PROF

07 21XX71 ASSOCIATE PROFESSOR ASO PROF

08 21XX73 ASSOCIATE PROFESSOR ASO PROF

09 21XX74 REGENTS PROFESSOR REGENTS PROF

10 21XX75 ASSOCIATE PROFESSOR ASO PROF

11 21XX91 REGENTS PROFESSOR REGENTS PROF

12 21XX34 PROFESSOR PROF

13 22XX99 INTERIM FACULTY ADJ AST PROF

14 63XX68 ADMIN SUPP CONTRIBUTOR SR FIN AST

15 63XX44 ADMIN SUPP CONTRIBUTOR STAFF AST

TOTAL PAGES: 010 THIS PAGE: 001 NEXT PAGE: ___


Payroll processing

Annual and Sick Leave PROFESSOR

E~Print Reports

Leave Corrections

Leave & Leave Corrections


Payroll processing

Leave Accrual PROFESSOR

Leave Taken

Record Keeping

Lump Sum Payments

Transfers & Leave

Annual & Sick Leave


Payroll processing

Based on Job Code, Length of Service, and FTE PROFESSOR

All or Nothing Accrual

Monthly – Active Assignment on 16th

Biweekly – Active Assign on first Friday

Accrual continues during Absences with Pay

Leave Accrual


Payroll processing

Biweekly – Accrued and Reported Taken in same Pay Period PROFESSOR

Monthly – Accrued one Month; Reported Taken in the next Month

Classified – Can’t take Annual Leave in the First 90 Days

Leave Taken


Payroll processing

Department’s Responsibility PROFESSOR

HRS Screen 046

e~Print Leave Reports

Leave Corrections

Leave Record Keeping


Payroll processing

Prohibited for Annual Leave except at Separation PROFESSOR

Death/Layoff = 2 Yr Separation/Retirement = 1 Yr

Reported on a Separation EA

Prohibited for Sick Leave

Taxed at the Higher Flat Rate

Lump Sum Pmts of Leave


Payroll processing

Balances should be included on Transfer EA PROFESSOR

New Department unwilling to Accept Leave Balance

Negotiate Start Date

Transfer Funds

Transfers and Leave


Payroll processing

A PROFESSOR

Leave Reports on e~Print

Description: OSU Departmental Leave Report

Report Name:   OSU Dept Leave Rpt

Report ID:     OSU Dept Leave Rpt

Report Title: Employee Payroll Statements for Pay ID

Used To: Verify leave is correct for each of

their employees.


Payroll processing

HOME DEPT. ALPHA/NUMERIC PROFESSOR

DEPARTMENT TITLE

DATE

DD/MM/YYYY

10/13/2006

AA D0001

Great OSU Department

EMPLOYEE ID NUMBER

EMPLOYEE NAME

EARNED AS OF

DD/MM/YYYY

TAKEN AS OF

DD/MM/YYYY

Andrews, Diana J

89123456

10/31/2006

09/30/2006

ANNUAL LEAVE BALANCE

SICK LEAVE BALANCE

COMPENSATORY LEAVE BALANCE

OK

1492.68

NA

4 hours of sick leave not on confirmation

COMMENTS

Jan Pratt

4-1111

THIS FORM PREPARED BY

PHONE

SIGNATURE OF THE DEPARTMENT HEAD

EMPLOYEE LEAVE CORRECTIONS

OKLAHOMA STATE UNIVERSITY


Overpayments

Common Causes PROFESSOR

Notification

Recovery

Overpayments


Common causes

Bi-Weekly time input incorrectly PROFESSOR

Duplicate ENP’s or ENP’s to the wrong person

ENP’s for work that was never performed

Late separation EA forms

Common Causes


Methods of recovery

Cancel/Reversal PROFESSOR

Reduce Next Check

Recovery from Employee

Billed to Bursar Account

Methods of Recovery


Notification

Department’s Responsibility PROFESSOR

Oral/Written Follow-up

Notification


Payroll processing

Basic Pay Information PROFESSOR

Benefit Section

Employee Leave Statement

Notifications/Announcements

Payroll Advice


Payroll processing

International Students and Scholars Office PROFESSOR

Form 8233

Annual Election

Tax Treaties


Payroll processing

Questions ??? PROFESSOR

Call Payroll Services at (405) 744-6372