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Online materials in The Danish National Bibliography

Online materials in The Danish National Bibliography. Presentation for IFLA Satelitte Meeting, Bibliography in the Digital Age, Warsaw 2012. Hanne Hørl Hansen, Bibliographic consultant, DBC- Danish Bibliographic Centre. Danish National Bibliography.

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Online materials in The Danish National Bibliography

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  1. Online materials in The Danish National Bibliography Presentation for IFLA Satelitte Meeting, Bibliography in the Digital Age, Warsaw 2012. Hanne Hørl Hansen, Bibliographic consultant, DBC- Danish Bibliographic Centre

  2. Danish National Bibliography • is mainly produced by DBC (books, articles, audio, recorded music, images and movies) – the rest is produced by The Royal Library. • DBC is a public limited company owned by the by Local Government Denmark and the state • DBC’s part of the national bibliography is produced according to a contract between the The Ministry of Culture and DBC • the legal basis: connected with library services and not legal deposit

  3. At the same time DBC • makesadditionalcataloguing for Danish libraries in the same process as registration for the national bibliography • single out relevant materials for public libraries and point out the relevance of the material to certain types of libraries • add data to support dissemination (notes describing the content etc.)

  4. DBC also … • operates and developsDanBib – the Danish Union Catalogue and superstructure system for the entire Danish library service • operates and develops bibliotek.dk - the citizens’ OPAC to the Union Catalogue

  5. Online materials - history • in the nineties none of the selection principles for inclusion in the national bibliography considered online materials • in 1998 a national bibliographic registration of e-books (INDOREG) was established on a trial basis • the selection principles for sound, moving and still images were expanded to include online materials without further elaboration – but no expansion on the principles for recorded music and articles

  6. Handling the selectionprinciples • All e-books (defined in a broad sence) that came to our notice and we could get access to registrated after the same criteria as printed books. • All audiobooks and movies included in library solutions registrated as part of the national bibliography

  7. Problems • How is publisheddefinedwhen it comes to online materials? • How to handle principles on extent online? • Homepages, databases etc. – new and importantsources to information and culturalexperiencewere not included in the national bibliography • The enormousamount of suchresources • The same ressource in different formats – howmanyrecords? • Choice of and maintenance of link? • Should the link refer to where to buy the material or point to a collection?

  8. Legal deposit www.netarchive.dk: • Since 2005 the internet is included in the Danish Legal Deposit Law. The task is undertaken by State and University Library and The Royal Library. • Netarchive.dk can not be accessed by the general public. • Netarchieve.dk doesn’tassign metadata according to ICP

  9. The Danish Bibliographic council (BIR) • Discussions and several attempts to address the problems • In 2009 a small working group was established Members: Mix of librarians from public libraries and experts in the bibliographic area. Task: To define what would be appropriate to include in the national bibliography. Also if possible state selection principles, suggest level of cataloguing – all at a responsible economic level. Basis and inspiration for the work:National bibliographies in the digital age

  10. Result Vision: The national bibliography should serve as a current, timely and central service for disseminating a country’s published material with no consideration of physical or non-physical appearence Several pragmatic suggestions on what to include and suggestions on adjustment in level of cataloguing with respect to the economy The Bibliographic Council adviced the Ministry of Culture to move forward on the recommandations from the working group

  11. Result The followingtasksweredefined to becarried out by a consultant • Make the suggestions more concrete so theycould serve as selectioncriteria • Make more accurate guidelines on cataloguinglevel and maintenance • Make estimation on extent and suggest quotas for the number of registrated items • Make suggestions for ongoingevaluation of the area

  12. All within the current economic frame !It isn’t perfect but we are doing something!

  13. Help from IFLA Guidelines • Importance of content is key aspect and not media or type of resource • We don’t need to be exhaustive but could be representative • Different levels of description depending on the significance of the type of source are OK • Encouragement to reuse metadata associated with the ressource

  14. Result In June 2011 an amendment to the contract on the national bibliography concerning registration of online materials was signed by The Ministry of Culture and DBC.

  15. Generel consequences Publishedis defined as: • intendedpublished and available (for free or by payment) • not considered as handling private or localmatters • not considered as intended for a closedgroup /a smaller audience but intended for a broadaudience Completenessis defined as: If the material is brought to our attention by the publisher, through a library solution etc. and wecangetaccess to the material – weare not obliged to actively screen for materials

  16. Books • all online materialssimilar to a printed book registrated in the same list as printedbooks • online versions of printedbooks: new recordcopying the record of the printed book (onlysignificant mediainformation is corrected) (From medio 2012) • URL: to the place to buy the ressource: the publisher is preferred. Or else: If severalinternetbooksshops – no URL is recordedonlysale on the internet • Online multimedia included in the list of books • Joint library solutions cangetspecialURL registrated and wecooperatealso on metadata

  17. Books • online materials not similar to books but with important information canberegistratedwithin a yearlyquota (300 a year - used for a retrospectiveproject for now) and on a lowdescriptivelevel • selection: • the basiccriteria for physicalmaterialshouldbefullfilled • focus on disseminationand accessibility for libraries – we look at content, targetaudience and stability • How? An advisoryboardrepresenting the users is about to beestablished • DBC webarchive

  18. Audios • Whenregistrating new physicalaudiobooks the onlineversion is registratedsimultaniously as a copycataloguing • Other online audiobooksreceivedthroughcooperation with library solutions and from publishersarealsoregistrated • A quota – for now 100 a year - on other online audiosthanbooks with almost the same principles for selection as textwhichare not books (Playing time: Min. 15 minutes)

  19. Moving images • As a superior rule: Playing time: Min. 15 minutes • All original Danish movies are candidates for registration: • Danish: produced for Danish producents, Danish speak or with a Danish director – NB: Danish subtitles are not enough! • Foreing movies with Danish subtitles are only registrated when they are relevant and accessible for libraries (quota: 200 a year) • As much as possible is copycataloguing • A quota (50) for slideshows, important TV-recordings etc. (not registrated elsewhere!) is available

  20. Recorded music • Registration as album when possible • All registration within quotas • All Danish music generally relevant for libraries: Copycataloguing made when the material appears physical if an onlineversion exist - no consideration of the accessibility for libraries at present (quota: 800 a year) • New, original Danish music only published online can be registrated (low level of description) if relevant and accessible for libraries (quota: 200 a year) • Advisory board representing the users established

  21. Articles Normallyweindexarticles from 750 serials New: • Online serialscanbeindexed • Articlesbothpublished in print and online getonerecordtellingthatthisarticlealso is available online. Codes areassigned for both print and online material.

  22. Maintenance Automation (work in progress): • every URL is checkedeverytwoweeks • when the URL hasn’t given acceptable response over a period of sixweeks the record is correctedautomatically (the URL is to be removed and a note sayingthat the URL has beenfound not-accessiblewillbeadded)

  23. Evaluation • An annual report and plan for the quotas for the coming year including reactions/comments from the advisory board of users is to be delivered to the Danish Agency for Culture • IMPORTANT!: Every second year the Danish Bibliographic Council will evaluate the area as a whole. Some important questions are:- Is it now possible to obtain synergy with netarchive.dk?- Does the national bibliography include the material needed in the libraries or should adjustments be made?…

  24. 2012 up to now (August 2) • Books: • 10328 physicalbooks and multimedia • 3837 online • Audio: • 1166 physicalaudios • 333 online • Moving images: • 2068 physicaldvd’s etc. • 500 online • Articles: • 6660 onlyphysical • 1118 only online • 9340 bothphysical and online

  25. Thanks for your attention!

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