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Agenda. 1. Overview. 2. Data Collection Devices. 3. TimeVantage Highlights. 4. Implementation Schedule. EasyChoice Time Overview. Division of Payroll Associates Based in Louisville, KY Established January 2006 Provides On Demand Labor Management Solutions

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1. Overview

2. Data Collection Devices

3. TimeVantage Highlights

4. Implementation Schedule

easychoice time overview
EasyChoice Time Overview
  • Division of Payroll Associates
  • Based in Louisville, KY
  • Established January 2006
  • Provides On Demand Labor Management Solutions
  • Provides services for over 1,700 clients and 75,000 employees
easychoice overview cont
EasyChoice Overview (cont.)
  • Provides fully hosted solution removing the burden of system administration from the client
  • Support Hours 8:30am-8:00pm EST Monday through Friday
  • Unlimited client historical data retention
  • Ability to accommodate client specific pay/work rule requirements
the easychoice advantage
The EasyChoice Advantage

TimeVantage & Online Employer

- Implementing TimeVantage with Online Payroll will provide you with the added benefit of a single point of entry of their employee data – NO DOUBLE KEYING OF DATA! Additions and changes made in Online Payroll to automatically updates TimeVantage in real time.

- At the end of each pay period, TimeVantage uploads the hours to pay employees into Online Payroll.

data collection devices
Data Collection Devices
  • TimeVantage offers several real time data collection options for clients, they include:
    • Badge Readers (Mag Stripe, BarCode and Proximity)
    • Biometric Hand Readers
    • Web/Kiosk options (Web Time Clock & Time Sheet)
    • Telephone Punch
  • Ethernet Communications create a real time solution
  • Off-line modem communications devices also available with the Tranz 380 terminal
general time entry features
Can configure time sheet formats by individual or group

Maintain consistency with existing work/pay rules

Track employee time in the various departments worked

View additional information such as time off

Manual or automatic approval submission of time sheets

Quickly enter comments or reason codes by exception

Automatically pre-populate time sheets

Easily view calculated hours

General Time Entry Features
time stamp employees
Time Stamp Employees
  • Simple and easy to use for end user
  • System controlsthe time
  • Can be configuredto track employee department allocation
bulk hours
Bulk Hours
  • Can be set to autopopulate based onschedule
  • Employee can add notes to each dayspunch set
  • Supports multiple lines of entry per day
start and stop timesheet
Start and Stop Timesheet
  • User controls the entry of start and stop times
  • Easily use drop downs to change department
  • Administrator can determine which departments the employees can choose
request time off
Request Time Off
  • Enter time off directly into time sheet or require manage approval
  • Easily view authorized, taken and scheduled time off
  • Avoids schedule conflicts and unbiased enforcement of company policy
  • Quickly filter, sort or group report data
  • Send data to screen by CSV, Excel, PDF, XML or HTML
  • Data can be displayed in text, graphical and calendar formats
schedules daily view
Schedules / Daily View
  • Establish skills, positions and locations by business unit
  • Assign skill and work preferences by employee
  • Define rules (Lowest $, fewest people, etc.) and generate schedules
workflow notifications
Workflow Notifications
  • System tracks most processes and core functions for exceptions
  • Custom email notification based upon system fields and distribution group
  • Notifications sent automatically based on specific occurrences or events
payroll interface
Payroll Interface
  • Easily export the payroll file to PayChoice Online
implementation schedule
Implementation Schedule
  • 3 to 6 Week Implementation – starts upon receipt of completed Statement of Work from client and depends on complexity
  • Week 1 -2 – EasyChoice builds client based upon completed Statement of Work, ship clocks
  • Week 2 -3 – Employee import provided by client, client installs clocks
  • Week 3 -6 – Client review and training