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Monitoring Training Part B and Part C. Nebraska Department of Education Office of Special Education August 29. 2013. Monitoring Protocol. Process overview Changes on the website Navigation of File Review Site Completion of CAP Data Reports Timeline for Change.

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Monitoring training part b and part c

MonitoringTrainingPart B and Part C

Nebraska Department of Education

Office of Special Education

August 29. 2013


Monitoring protocol
Monitoring Protocol

  • Process overview

  • Changes on the website

    • Navigation of File Review Site

    • Completion of CAP

    • Data Reports

    • Timeline for Change


Plan for school year 2013 2014
Plan for School year 2013-2014

  • Training Tools for both Part B and Part C

  • Percentage of files will be selected by the NDE Regional Consultant

  • NDE Regional Consultant will direct the file review

  • NDE Regional Consultant will finalize the file review


Policies procedures and practices
Policies, Procedures and Practices

  • Checklist for 2013-2014

  • Submission of Policies, Procedures and Practices

  • NDE Review form

  • Website


Forms review
Forms Review

  • Checklist for 2013-2014

  • Submission of Paper Copy of Forms

  • NDE Review form

  • Website



Idea sub recipient limited program fiscal monitoring
IDEA sub recipient limited program/fiscal monitoring

Frequency: discretionary grants reviewed every 2 years; districts receiving only flow-through grants, every 4 years; risk-based monitoring is also done.

Process: Most reviews are completed on a 30 day turnaround between the time the review is scheduled and when the follow-up report is issued; usually done on-site, although some may be by phone or video conference; reviews last from 30 minutes to 2 hours.

Personnel: Business manager/Bookkeeper (superintendents and SPED directors as determined by the sub-recipient)


Idea sub recipient limited program fiscal monitoring1
IDEA sub recipient limited program/fiscal monitoring

General Observations from reviews this past year:

- Time & effort logs/ semiannual certification: required for employees paid with IDEA funds. Latest guidance and samples can be found at http://www.education.ne.gov/sped/finance.html

- Part B (ages 3- 21) Part C (below age 3) : grants specific to Part B or C should reflect this

- Contracted services: invoices should include details such as dates & times of services, list of students served, description of services, rate.

- Equipment purchased with IDEA funds should be labeled and inventoried.


Idea sub recipient limited program fiscal monitoring2
IDEA sub recipient limited program/fiscal monitoring

CEIS (Coordinated Early Intervening Services) review the proper use of these funds at the below link. Any questions about your project, contact your SPED regional representative.

http://www2.ed.gov/policy/speced/guid/idea/ceis_pg6.html


Idea sub recipient limited program fiscal monitoring3
IDEA sub recipient limited program/fiscal monitoring

Sample of the checklist/ protocols used on reviews : http://www.education.ne.gov/sped/finance.html

Contact information: John.marcucci@nebraska.gov

402-595-1639


Monitoring in the future
Monitoring in the Future

  • Monitoring Team

  • Framework for Change

  • The Role of Monitoring

  • Minimal Compliance versus Improvement

  • Results and Accountability